Grant Management

Successfully implementing and managing a GEAR UP grant is hard work. Over the years, Arizona GEAR UP has developed and refined its forms, guidelines, standards, policies and procedures to facilitate the hard work that it takes to successfully implement and manage a GEAR UP grant. We are grateful for the contributions from other grantees along the way who have generously shared their good work (as we have shared ours), recognizing that the common mission and goals of GEAR UP serve to unify us more in collective success than our differing project designs. The Arizona GEAR UP documents, shared by way of the links below, are available to any grantee for adaptation and use to their particular project. Please feel free to also contact us at the email addresses listed on our Contact Us page.

Cohort Student Services

The documents provided by way of the links below are related to implementing the Cohort Student Services component of Arizona GEAR UP, and are the primary documents used to guide and facilitate consistent, effective delivery of student-centered services by the GEAR UP staff who are employed by, and work in, partner schools across the State.

Background Information
Program Implementation Standards
GEAR UP Events
- Event Notification Form
- Parent Event Feedback Form
Sample PEPS Standards & Checklists (YEARS 1-6)
- Year 1 (7th Grade)
- - Standards
  - PEPS Checklist
- Year 2 (8th Grade)
  - Standards
  - PEPS Checklist
- Year 3 (9th Grade)
- - Standards
  - PEPS Checklist
- Year 4 (10th Grade)
- Year 5 (11th Grade)
- Year 6 (12th Grade)
Sample Workplans (YEAR 1-6)

Sample Year 7 Agreement
- Community College Partner Agreement SAMPLE

Additional Resources

The documents provided by way of the links below are the primary documents used to facilitate the collection, management, and analyses of data to meet GEAR UP Annual Performance Report (APR) reporting requirements, evaluate annual performance objectives, and most importantly, better serve/meet students’ unique needs.

Data Management Documents

Background / Overview Information
- Data Liaison Role & Responsibilities
- AZ GEAR UP Evaluation Plan 2012-2019
Data Security & Storage
- AZ GEAR UP Policies & Procedures for Data Security and for Safeguarding Personally Identifiable Information
- SCRIBE Data Management System Overview
Data Requirements & Specifications
Forms & Instructions for Data Submission
Parent & Student Service Definitions

The documents provided by way of the links below are the primary documents used to facilitate grant compliance with the U.S. Education Department General Administrative Regulations (EDGAR), Code of Federal Regulations (CFR), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards, in all financial matters, for both federal and match funding.

Fiscal Operations Documents

NAU GEAR UP Partner Agreements (Year 7)

The documents provided by way of the links below are the primary documents used to facilitate the planning, staffing, management, operation, and implementation of Summer Programs hosted by Arizona GEAR UP. The GEAR UP Summer Leadership Academy (GUSLA) was designed to motivate students to succeed academically in high school; enhance their study, communication and positive decision-making; develop leadership skills; and achieve personal goals. The one-week residential program takes place on the NAU Mountain Campus in Flagstaff.

When students wanted to return to GUSLA a second (or third) time, the GUSLA Ambassador Student Program (GASP) was created. GASP was designed to build on the important skills learned in the prior year(s) and to provide increased opportunities for the development of leadership skills.

Every summer the curriculum was designed to meet the needs of the students based on their age, grade level and developmental stage. The documents below are from 2017, when the students were rising seniors.