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  • Electronic PeopleSoft Administrative Security System (ePASS)

Contact ITS

Email:
ask-its​@nau.edu
Call:
(928) 523-3335

Additional Information

FERPA training
Information Security Essentials training
Salesforce

Forms and guides

Employee Initiated Security Request FormAffiliate Initiated Security Request FormInitiate Security Request Form for Employee or AffiliateEmployee Affiliate Self-Service ViewEmployee/Affiliate Initiated Security Revocation FormUpdate a Recycled Form
Initiate Security Request Form for Employee or AffiliateApprover Initiated Security Revocation FormSupervisor Sponsor Evaluate and ApproveData Steward Evaluate and ApproveApprover ViewUpdate a Recycled Form

Know the Rules
All NAU employees and students should read and be familiar with the Appropriate Use of IT Resources.
Information Technology Policy Manual
Data Classification and Handling Policy
Information Security Awareness Training Policy

Electronic PeopleSoft Administrative Security System (ePASS)


The ePASS (Electronic PeopleSoft Administrative Security System) is an electronic form within Northern Arizona University’s PeopleSoft LOUIE HR system that allows for paperless administrative security requests and security revocation.

An ePASS form is usually initiated by an NAU employee or affiliate requiring administrative access to one of NAU’s PeopleSoft systems (LOUIE Campus, LOUIE HR, or LOUIE Financials). An ePASS form can also be initiated by a supervisor (listed as employee’s reports to) or data steward on behalf of another user.

After the ePASS is initiated, it will be routed for the appropriate approvals, notifications will be sent at various points in the process and, when complete, security will be automatically updated within PeopleSoft.


Types of Forms


Security Request

Used to add administrative access to one of NAU’s PeopleSoft systems (LOUIE Campus, LOUIE HR, or LOUIE Financials).


Security Revocation

Used to revoke access from one of NAU’s PeopleSoft systems due to transfer, change in job duties, or termination.


How to use ePASS

Before initiating an ePASS form
  • Ensure the following training has been completed. A security request form cannot be initiated for an individual who has not completed the FERPA Exam and the Information Security Essentials training.
    •  FERPA
    • Information Security Essentials
  • Read the Data Classification and Handling Policy.
  • Find the correct role(s) to be requested or revoked
    • LOUIE Campus and LOUIE HR role descriptions: LOUIE security roles reference sheet
    • LOUIE Financials role descriptions: PS Financials Reference Sheet
    • Salesforce CRM role descriptions: Salesforce page
  • Only one security form can be processed at a time; however multiple roles can be specified on a single form.
Initiating an ePASS form
  1. Log in to LOUIE HR (We recommend using Microsoft Edge or Google Chrome).
  2. To submit a form for yourself in LOUIE HR go to the “HR Home” Page and click on the Employee eForms Tile, then go to the ePASS Home Page.
    • To submit a form on behalf of another person, under the “HR Home” Page go to Manager/Department Dashboard and click on the Manage eForms Tile, then go to the ePASS Evaluation Home Page.
    • In order to initiate a form for an employee you supervise, you must be listed as the ‘Reports To’ for their position.  For more information, visit the HR Reports To page.
Information Technology Services
Location
Building 54
Information Technology Services
1301 S. Knoles Drive
Flagstaff, AZ 86011
Mailing Address
PO Box 5100
Flagstaff, AZ 86011
Email
ask-its@nau.edu
Phone
928-523-3335
888-520-7215
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