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  • OWA 2016: Distribution Groups Working with and Managing Distribution Groups for OWA 2016

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OWA 2016: Distribution Groups

Working with and Managing Distribution Groups for OWA 2016

Exchange Email Distribution Groups (Lists) are used to send an email to a predefined group of users. OWA 2016 can be used by individuals to maintain and edit these groups.

Creating a Distribution List Accordion Closed

Step 1

Begin by selecting the “Menu Icon“.

S4B - Outlook WebApp - Adding Distribution List - Step 1

Step 2

Then, select the “People Icon“.

S4B - Outlook WebApp - Adding Distribution List - Step 2

Step 3

Next, select the “Arrow” alongside New.

S4B - Outlook WebApp - Adding Distribution List - Step 3

Step 4

This drop down menu should appear, select “Contact list“.

S4B - Outlook WebApp - Adding Distribution List - Step 4

Step 5

Next, enter the name into the “List name” text field that you wish to title this contact list. For this example, we used the title “Test Distribution List“. Then, select “Save“.

 S4B - Outlook WebApp - Adding Distribution List - Step 5 Final

Step 6

Locate the Directory folder and select the “Arrow“.

OWA - Distribution Groups - Step 6 replace

Step 7

Then, select the option for “All Distribution Lists“.

OWA - Distribution Groups - Step 7 replace

Step 8

Next, you will want to select the distribution list(s) you wish to add to the contact list previously created. To do so, you will select the distribution list(s) by filling the checkbox with a check mark as shown in the picture below.

S4B - Outlook WebApp - Adding Distribution List - Step 8

Step 9

Once you have selected your desired distribution list(s), select the “Arrow” alongside the Lists button. Lastly, select the contact list to add the already selected distribution list(s) to. For this example, we add the distribution list previously selected in Step 8 to the contact list “Test Distribution List“.

S4B - Outlook WebApp - Adding Distribution List - Step 9

Distribution Groups – Adding Owners Accordion Closed

Step 1

After logging into the Outlook Web App, select the “Options Wheel” icon in the upper-right hand corner.

OWA 2016 - Options - Enabling Light Version 1

Step 2

From the drop down menu that appears, select “Options“.

OWA 2016 - Options - Enabling Light Version 2

Step 3

Select “General”.

OWA 2016 - Distribution Groups - All General

Step 4

Select “Distribution groups”.

OWA 2016 - Distribution Groups - All Distribution Menu

Step 5

Make sure you are under the “distribution groups I own” section.  Select the distribution list or group you want to edit (in this example we use PC Support DL). Then, select the Edit icon (shaped like a pencil) to start making changes to list or group you selected.

OWA 2016 - Options - Distribution Groups I Own

Step 6

A new window will appear.  Select “ownership”.

OWA 2016 - Options - Ownership

Step 7

Under the Owners section, select the “+” plus sign.

OWA 2016 - Options - Owners Plus sign

Step 8

Insert the name of the individual that you want to add as an owner into the “Search People” field.

OWA 2016 - Distribution Groups - Adding Owners Update Step 8

Step 9

Once you have inserted the name, select the magnifying glass.

OWA 2016 - Options - search magnifying glass

Step 10

When the individual or individuals you are searching for appears, select the “+” plus sign to add them.  Note: Repeat Steps 7-10 as needed to add more users.

OWA 2016 - Distribution Groups - Adding Owners Update Step 10

Step 11

Verify the individuals you added are present next to “Owners”. Once this is verified, select “Save”.

OWA 2016 - Distribution Groups - Adding Owners Update Step 11

Step 12

Select “Save”.

OWA 2016 - Options - Owners Save

Distribution Groups – Removing Owners Accordion Closed

Step 1

After logging into the Outlook Web App, select the “Options Wheel” icon in the upper-right hand corner.

OWA 2016 - Options - Enabling Light Version 1

Step 2

From the drop down menu that appears, select “Options“.

OWA 2016 - Options - Enabling Light Version 2

Step 3

Select “General”.

OWA 2016 - Distribution Groups - All General

Step 4

Select “Distribution groups”.

OWA 2016 - Distribution Groups - All Distribution Menu

Step 5

Make sure you are under the “distribution groups I own” section.  Select the distribution list or group you want to edit (in this example we use PC Support DL). Then, select the Edit icon (shaped like a pencil) to start making changes to list or group you selected.

OWA 2016 - Options - Distribution Groups I Own

Step 6

A new window will appear.  Select “ownership”.

OWA 2016 - Options - Ownership

Step 7

Under the Owners section, select the individual you want to remove.  Then, select the “-” minus sign.

OWA 2016 - Options - Owners Remove

Step 8

Select “Save”.

OWA 2016 - Options - Owners Save

Distribution Groups – Adding Members Accordion Closed

Step 1

After logging into the Outlook Web App, select the “Options Wheel” icon in the upper-right hand corner.

OWA 2016 - Options - Enabling Light Version 1

Step 2

From the drop down menu that appears, select “Options“.

OWA 2016 - Options - Enabling Light Version 2

Step 3

Select “General”.

OWA 2016 - Distribution Groups - All General

Step 4

Select “Distribution groups”.

OWA 2016 - Distribution Groups - All Distribution Menu

Step 5

Make sure you are under the “distribution groups I own” section.  Select the distribution list or group you want to edit (in this example we use PC Support DL). Then, select the Edit icon (shaped like a pencil) to start making changes to list or group you selected.

OWA 2016 - Options - Distribution Groups I Own

Step 6

A new window will appear.  Select “membership”.

OWA 2016 - Options - Membership

Step 7

Under the Members section, select the “+” plus sign.

OWA 2016 - Options - Members plus sign

Step 8

Insert the name of the individual you want to add as a member in the “Search People” field.

OWA 2016 - Distribution Groups - Adding Owners Update Step 8

Step 9

Once you have inserted the name, select the magnifying glass.

OWA 2016 - Options - search magnifying glass

Step 10

When the individual you are searching for appears, select the “+” plus sign to add them.  Note: Repeat Steps 7-10 as needed to add more users.

OWA 2016 - Distribution Groups - Adding Owners Update Step 10

Step 11

Verify the individual or individuals you added are present next to “Members”. Once this is verified, select “Save”.

OWA 2016 - Distribution Groups - Adding Owners Update Step 11

Step 12

Select “Save”.

OWA 2016 - Options - Members Show

Distribution Groups – Removing Members Accordion Closed

Step 1

After logging into the Outlook Web App, select the “Options Wheel” icon in the upper-right hand corner.

OWA 2016 - Options - Enabling Light Version 1

Step 2

From the drop down menu that appears, select “Options“.

OWA 2016 - Options - Enabling Light Version 2

Step 3

Select “General”.

OWA 2016 - Distribution Groups - All General

Step 4

Select “Distribution groups”.

OWA 2016 - Distribution Groups - All Distribution Menu

Step 5

Make sure you are under the “distribution groups I own” section.  Select the distribution list or group you want to edit (in this example we use PC Support DL). Then, select the Edit icon (shaped like a pencil) to start making changes to list or group you selected.

OWA 2016 - Options - Distribution Groups I Own

Step 6

A new window will appear.  Select “membership”.

OWA 2016 - Options - Membership

Step 7

Under the Members section, select the individual you want to remove.  Then, select the “-” minus sign.

OWA 2016 - Options - Members Minus

Step 8

Select “Save”.

OWA 2016 - Options - Members Save

 

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