On and beyond your first day

**For more information, please refer to the Pre-employment page**

1. Download the Onboarding Guide or International Onboarding Guide
2. Complete your I-9 Verification (Note: your ePAR can’t be processed until this is complete)
3. Schedule your fingerprinting appointment if you’re in a Safety/Security Sensitive Position

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1. Set up your NAU credentials
   • Note your empl ID listed in your New Employee Welcome Email
   • Contact the ITS Solution Center at 928-523-3335 to get your user ID and password
2. Onsite employees: Purchase a campus parking permit
   • Flagstaff Campus: Register your vehicle on the Parking Services website
     • If your ePAR is not finalized before you arrive on campus, you can be issued a one-time new employee temporary parking permit for your first two weeks. Email ask.parking@nau.edu and include your offer letter, start date, license plate, state, make, model, and color.
   • Phoenix Bioscience Core: Order a pass on the U of A Parking Permits page
   • North Valley Campus: No parking permit is required
3. Get a JacksCard at the JacksCard Office
   • NAU JacksCard Office
     University Union Bldg #30b, Suite 115
     1050 S Knoles Dr, Flagstaff, AZ 86011
     JacksCard@nau.edu
     (928) 523-1905
   • Onsite Flagstaff Employees: Can get a digital JacksCard by reviewing the Eligibility Requirements page and following the steps listed on the JacksCard Office page
   • Remote or out of state employees: Do not need a JacksCard unless you visit one of the campuses
4.  Check your Tax Forms (W-4 and A-4) and Direct Deposit info
   • In LOUIE HR click the [Payroll and Compensation] tile
5. Enroll in W-2/1095c Electronic Delivery (if desired)
   • In LOUIE HR click the [Payroll and Compensation] tile, then [Tax Forms W-2/1095c]
   • Follow the instructions on the W-2 & 1095c Information page

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1. Register for New Employee Welcome “NEW” Orientation   →   due within 30 days of start date
   • Register for in-person NEW through LOUIE HR
     • Follow our Registration Guide
     • Course number: HR110
     • Contact NAUHRTraining@nau.edu with questions or to reschedule
   • Can’t attend NEW in person? Access the NEW Learning Path in Udemy
   • Faculty: Review the New Faculty Orientation page as well
2. Complete required forms
   • Benefits disclosure form   →  due within your first 30 days of start date
     • Found in the Benefits Welcome Email sent from NAUHRBenefits@nau.edu
   • Flexible Work Schedule form (if needed)
     • More information on the Flexible Workplace Options page
   • Authorized Driver registration (if needed)
     • Register your Driver’s License in LOUIE HR
       • If you don’t have a [Driver License] tile on the home page, click [Personal Details], then [Driver License] on the left
     • Review the Guide to Becoming an Authorized Driver and Authorized Driver Information
     • FAQs page
3. Learn about your timesheet on our Time and Labor page
   • Timesheet located in LOUIE HR
   • Review Paid Time Off Plans
   • Contact HR.PayrollServices@nau.edu with questions
4. Complete the Required Trainings Learning Path   →   due within 30 days of start date
   • Prioritize Information Security Awareness Training and FERPA Training if you need an ePASS, you can submit an ePASS before you complete other trainings
   • Contact NAUHRTraining@nau.edu with questions
5. Submit an ePASS (if needed)
   • Ensure Information Security Awareness Training and FERPA Training are complete (part of the Required Trainings Learning Path)
   • Check with your supervisor – they may submit this on your behalf or provide instructions on which roles to request
   • In LOUIE HR click the [Employee eForms] tile, then [Initiate a Security Request Form]
6. Enroll in Benefits
   • Review the New to NAU Benefits page
   • Mandatory retirement enrollment   →   due within 30 days of start date
   • Voluntary benefits enrollment   →   due within 31 days of start date
   • You will receive a benefit enrollment packet to your NAU email address containing comprehensive benefit plan information
   • Contact NAUHRBenefits@nau.edu with questions
7. Complete any required OSHA safety trainings or department specific safety trainings

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• Helpful policies
  • Payroll Schedule
  • Holiday closures
  • Emergency closure procedures
  • True Blue Fridays
• Employee resources
  • Employee Assistance and Wellness
  • Disability Resources
  • Campus Health Services
  • Employment Verification
  • Faculty and Staff: Temporary Housing Resources
  • Community Housing Assistance Program
  • New Employee Resources
• General info
  • eCERT Program Tools/Resources
  • Campus Maps
  • NAU News

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