Welcome to NAU!

You will register for  ‘NEW’ through LOUIE using your NAU credentials.

• On the HR Home page, click on the ‘Learning and Development’ tile
• Select ‘Request Training Enrollment’
• Select ‘Search by Course Number’ then enter ‘HR110’ and click ‘Search’

• On the HR Home Page select the ‘Benefits’
• Select’ Benefits Enrollment’
• Then click ‘Select’ for the event displayed.
• Click ‘Edit’ on each benefit to enroll in or change your election.
• Click ‘Save and Continue’ when your enrollment is completed.
• Authorize your enrollments by clicking ‘Submit’.

Visit the New Employee Welcome training page for more information.

No, you will not be able to enroll in benefits until your first day of employment.  You will enroll in your voluntary benefits such are health care through LOUIE – HR . You will not have access to the enrollment page until your new hire paperwork is completed and you have been added to LOUIE – HR .

Regular employees can enroll in voluntary benefits such as health care, flexible spending accounts, and life and short-term disability insurance.

Visit the Benefit Eligibility Chart for details on each benefit.

All regular benefit eligible employees are required by State of Arizona to enroll in a primary retirement plan.

Faculty and University Staff may choose either ASRS or the ORP as their primary retirement plan and have 30 days to make their election.

• Exception: Employees in positions within the  Support & Operations Career Branch are required to enroll in (ASRS) as their retirement plan and are not eligible to choose another plan.

Review the list of  Support & Operations Career Branch  job titles to determine if you are in that branch

Newly hired\eligible employees who are age 65 or older may be able to opt out of ASRS membership. To be eligible to opt out, a person must:

• Become employed\eligible after the person is at least 65 years old,
• Not be an active, inactive, or retired ASRS member,
• Not be receiving long term disability (LTD) benefits and,
• Not have any credited or prior ASRS service.

To opt-out, an eligible person must make the election in writing within 30-days of employment, not 30-days from becoming ASRS eligible (if different than the first day of employment). The election is irrevocable and constitutes a waiver of all benefits under ASRS.

👉 To opt out of ASRS – complete the 65+membership waiver form and return to nauhrbenefits@nau.edu in the first 30-days of employment S.

Per Arizona Revised Statute [A.R.S.§ 38-711(23)(b)] the ‘20/20 rule’ states that part-time faculty or part-time temporary employees who work 20 or more hours per week for 20 or more weeks (either consecutively or sporadically) in the current fiscal year are required to participate in a mandatory retirement plan for the remainder of the fiscal year.

NAU utilizes a report called the ‘20/20 Report’ to track the hours worked for part-time faculty or part-time temporary employees each pay period in accordance with the 20/20 rule.

Who is eligible for the supplemental retirement plans?

Supplemental retirement plans are available to all employees. Deductions will be taken from your primary job.

457 and 403b contributions are taken on your primary position, if you would like to contribute to a different or additional position, please contact the Benefits Team. 

Yes! The Benefits Team uses the information on the  Benefit Disclosure form to determine if your service from another employer or previous NAU employment will affect your NAU benefits.

You have 31 days to enroll in your voluntary benefits. If you do not enroll by the deadline, all benefits except basic life insurance will be waived.

To enroll in benefits, you must have your new hire packet (which includes your I-9) and an ePAR (the form that tells the payroll system your title, salary, start date etc.) loaded to the payroll system.

• Once both of those items are loaded, a process behind the scenes needs to run to open your new hire benefits event in LOUIE – HR .
• Also, once you are activated in our payroll system, you will receive an email from the Benefits Team with information on how to enroll in your benefits, your benefit options, and links to benefit videos, etc.

If you do not enroll by the deadline, all benefits except basic life insurance will be waived.

Your next opportunity to enroll will be during Open Enrollment or if you have a Qualified Life Event such as marriage or birth of a child.

Visit the Qualified Life Events page for information on what is considered a QLE, the effective date for each event and how to submit your QLE request form.

Reach out to the Benefits Team at NAUHRBenefits@nau.edu and please allow 48-72 hours to manually update your eligibility in the vendors system.

You can update your address through LOUIE – HR . Please keep in mind that all mail is sent to your address listed as Home. If you need to update your address for Fidelity retirement, please contact the Benefits Team to make that update.

• Faculty or University Staff (other than Support\Operations) have within 30 days of eligibility to make your retirement election.
• University Staff (Support\Operations) are automatically enrolled in ASRS and do not need to make a retirement election.

You will make your retirement election through the online retirement election form.

If you do not make an election within the 30 days of your hire date you will be automatically enrolled in ASRS.

No. You will be automatically enrolled or elect ASRS. You need to setup your ‘MyASRS” account with ID.me

• myASRS online registration 
• Your NAU Enrollment code is 4UQ00059

For help, call ASRS at (800) 621-3778

If you do not make a Primary Retirement election, you will be defaulted into the ASRS.

You cannot change your primary retirement plan election unless your eligibility changes.

• If you change from Classified Staff (grandfathered) to Faculty or University Staff (other than Support\Operations) you will have the choice between ORP and ASRS.
• If you change from University Staff (Support\Operations) to Faculty or University Staff (other than Support\Operations) you will have the choice between ORP and ASRS.
• If you change from Faculty or University Staff(other tan Support\Operations) to a University Staff (Support\Operations) and were enrolled in the ORP your Primary Retirement plan enrollment will automatically be changed to ASRS.

If you enroll in ASRS your contributions will begin effective:

• New Members: the first day of the pay period following 183 days of continuous service.
• Current Members: at your date of hire if you have an active retirement account.
• Forfeited Members: at your date of hire if you forfeited your account less than two years ago.

If you enroll in the ORP your contributions will be effective the first day of the pay period following your election. 

No, your ASRS benefit will remain in your ASRS account until you leave the university or retire. Your service while an ASRS member does count toward your vesting service with the ORP.

Both the ASRS and ORP are 401(a) primary retirement plans. ASRS is a defined benefit (DB) plan and the ORP is a defined contribution (DC) plan.

• Primary Retirement Plan Comparison
• ORP Guide
• ASRS retirement plan comparison and video.

You are able to enroll or change your 403b or 457 accounts at any point during the year.

You may start, stop or change your contribution amount anytime. Fidelity is the administrator for the 403(b) plan, and you enroll or make changes to your contribution amount at netbenefits.

👉 Review the 403(b) Enrollment Instructions.

You may start, stop or change your contribution amount anytime. Nationwide Retirement Solutions is the administer for the 457(b). Contact Randall Neis, Retirement Specialist (480) 213-4157 to enroll or make changes to your contribution amount.

Yes, you can contribute up to the IRS annual maximum each calendar year to each plan. For 2026 $24,500 is the contribution maximum. If you are age 50 or older, you can make up to an additional $8,0000 in catch-up contributions.

No, the IRS maximum is a personal maximum not a plan maximum. You should subtract the $5,000 from the current IRS maximum to determine how much you can contribute to the NAU 403(b) plan.