Rounding Reported Hours
Time and Labor – Time Reporting System
The new Time and Labor system provides an updated and enhanced electronic timekeeping system for employees. This system has been incorporated into Louie self service for convenient access. The new system will improve campus processes and will reduce the use of paper. This will also increase compliance with the Fair Labor Standards Act and reduce data entry errors.
Employee Instructions by Employee Type
Student Wage-Federal Work Study / Hourly-Part-Time Temps Accordion Closed
Are defined as Web Clock Users and will be required to punch in and out through Louie. Students cannot make adjustments and/or corrections on their timesheet. All corrections must be made by either their Time Administrators or assigned supervisors.
Benefit Eligible – FLSA Non-Exempt (CLS, Some APP) Accordion Closed
Are defined as Positive Pay Employees and will be required to report all time worked and all leave requests through their timesheet to be paid. Elapsed timesheet (do not punch in and out).
Benefit Eligible – FLSA Exempt (Some CLS, APP, Faculty) Accordion Closed
Are defined as Exception Employees and will only be required to report “exceptions” or time away from work such as sick, vacation, Jury Duty, etc.
Graduate Assistants & Salaried Part-time Faculty Accordion Closed
- Graduate assistants and part time salaried faculty will not be required to use the system.
Instructions for Time Approval
Department Time Administrators (formerly Timekeeper Super Admin Role) Accordion Closed
- Written instructions for Approving / Updating Time and Assigning Supervisors
- Video instructions for Approving / Updating Time
- WorkCenter Guide
A report is available in Time and Labor for time approvers to determine if an hourly employee has clocked in hours at a different department. Instructions on how to use this report can be found here.
Supervisors of Hourly Employees Accordion Closed
Reports to for Benefit Eligible Employees Accordion Closed
Time Approval for Foreign National Employees/Students
If you are managing time for a foreign national employee or student worker, please contact the Center for International Education for additional information and instruction regarding hourly restrictions and policies for international individuals.