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  • Payroll – Time and Labor

Payroll Resources

  • Payroll Schedule
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  • Reporting time during the snow closure
  • Rounding Reported Hours
  • Transmittal - Time Sheet quick guide
  • Time & Labor FAQs
  • W-2 and 1095c FAQs
  • Time and Labor Report for employees with hours in multiple departments

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Time & Labor – Time Reporting

The Time & Labor system is NAU’s enhanced electronic timekeeping system for employees. This system has been incorporated into LOUIE/PeopleSoft Self Service for convenient access. The Time & Labor system improves campus processes, reduces the use of paper, and increases compliance with the Fair Labor Standards Act and reduce data entry errors.

Time & Labor Instructions

  • Time Entry Tab Open

  • Time Approval for Students and Temporary Employees Tab Closed

  • Time Approval-Benefit Eligible Tab Closed

  • Assigning Supervisors and Setting Up Proxies Tab Closed

  • Foreign National Employees/Students Tab Closed

Time Entry Accordion Open

Student Wage, Federal Work-Study, Hourly Part-Time Temps
  • PDF Instructions | Video Instructions
Benefit Eligible – FLSA Non-Exempt (CLS, Some APP)
  • PDF Instructions | Video Instructions
Benefit Eligible – FLSA Exempt (Some CLS, APP, Faculty)
  • PDF Instructions | Video Instructions
Graduate Assistants, Salaried Part-Time Faculty
  • Graduate assistants and part time salaried faculty will not be required to use the system.
Paper Timesheets
We strongly encourage departments to use the online system to record all time. However, we realize that some departments still need a paper timesheet for those employees who do not have regular access to a computer, smart phone or tablet. Below are some paper timesheets for your use. Department time administrators or supervisors will need to enter the time from the paper timesheets into Louie.
  • Timesheet – Hourly Employee
  • Generic Missing Punch Log

Time Approval for Students and Temporary Employees Accordion Closed

Department Time Administrators

Department Time Administrators are able to assign supervisors to individual students, fix time, and enter missed time punches.

  • Approving/Updating Time & Assigning Supervisors – PDF Instructions
  • Approving/Updating Time – Video Instructions
  • Time & Labor WorkCenter Guide
  • Time & Labor Report for employees with hours in multiple departments
Supervisors of Hourly Employees
  • Approving/Updating Time & Assigning Supervisors – PDF Instructions
  • Approving/Updating Time – Video Instructions
  • Time & Labor WorkCenter Guide

Time Approval-Benefit Eligible Accordion Closed

Reports to for Benefit Eligible Employees
  • Approving/Updating Time – PDF Instructions | Video Instructions
  • Time & Labor WorkCenter Guide
  • Clearing Exceptions for Leave Time Removed

Assigning Supervisors and Setting Up Proxies Accordion Closed

Department Time Administrators

Department Time Administrators are able to assign supervisors to individual students, fix time, and enter missed time punches.

  • Assigning Supervisors – PDF Instructions
Reports-to Supervisors

Reports-to supervisors can assign a proxy or multiple proxies to approve time for their benefit eligible direct reports in their absence.

  • Assigning a Proxy

Foreign National Employees/Students Accordion Closed

If you are managing time for a foreign national employee or student worker, please contact the Center for International Education for additional information and instruction regarding hourly restrictions and policies for international individuals.

Disability Resources

Individuals who cannot access their timesheets due to accessibility issues should email back and forth with their supervisor to have the supervisor enter the necessary information into the timesheets. Any employees needing accommodation can contact Todd Steen in Disability Resources.

How am I Paid? Accordion Closed

Learn about direct deposit and how to sign up.

View and Print Paychecks Accordion Closed

Your paycheck history is accessible in LOUIE, through Self Service > Payroll and Compensation > View Paycheck.

  • Since May 2013 paychecks are accessible and downloadable in PDF format and have the Year-to-date totals.
  • If you are unable to view your paychecks, contact the ITS Solution Center at 928-523-1511.
  • If you leave the university and are unable to access a copy of your final paycheck we will be happy to provide you with a copy.
    • Final checks will be processed normally as a Direct Deposit or paid on the NAU pay card.

Jury Duty Accordion Closed

NAU employees who have received reimbursement for Jury duty service while on jury duty leave from the University, shall deposit the reimbursement to the Student and Departmental Account Services (Student Accounts) at the cashier window in the Gammage Building.  Employees should not remit to the university any reimbursement received for travel related to the jury service.

Employees should submit an eROA for any and all days off for jury duty.

Welcome to Human Resources
Location
Building 91
Centennial Building
411 S Beaver Street
Flagstaff, Arizona 86011
Email
HR.Contact@nau.edu
Phone
(928) 523-2223