Contact STAC

Student Activities Council

The Northern Arizona University Student Activities Council (STAC) provides financial and event execution support to registered student organizations, campus departments, and academic colleges for diverse events that enhance and enrich students’ education and college experience on the NAU Flagstaff Mountain Campus. Any registered student organization, campus department, or academic college can seek funding through STAC.

Proposals must be submitted at least 45 calendar days prior to the event date.

Bylaws and Proposal Form Updates

The STAC Bylaws documents have been updated as of June 10, 2025. Please review the updated STAC Funding Guidelines document before submitting your event proposal.

The STAC Funding Proposal Form has been updated as of July 10, 2025 in accordance with the updated STAC Funding Guidelines. For a list of all proposal form questions, please review the STAC Funding Proposal List of Questions document, under “Funding application”.

Please contact STAC@nau.edu with any questions about submitting a proposal for Fall 2025.

All STAC-funded events must:

Be open to ALL NAU students on the Flagstaff Mountain Campus.
Take place on NAU’s Flagstaff Mountain Campus.
Be free of cost for all NAU Flagstaff Mountain Campus students.
Be intended first and foremost for the NAU Flagstaff Mountain Campus student population, as STAC funding comes from student activity fees.
Be intended to serve a large number of NAU Flagstaff Mountain Campus students to be an efficient and appropriate use of STAC funding.
Use card scanners to gather information about student attendees – STAC will provide staff for a check-in table at your event.
Proposals must be submitted a minimum of 45 calendar days in advance of the event start date.

Please review the STAC Funding Guidelines, under “STAC Bylaws”, before submitting a funding proposal. This document contains crucial information regarding eligibility for STAC funding.

Proposal submission information

All proposals must include a completed budget breakdown spreadsheet. Proposals submitted without a completed budget sheet will be denied. Please be sure to download and fill out the spreadsheet template BEFORE you start your proposal submission.

Download STAC proposal budget breakdown spreadsheet

All proposals must include uploaded email approval from appropriate entities. Proposals submitted without these approvals will be denied. Email approval must include context for the event being approved by these entities.

CLUBS/STUDENT ORGS: must have Advisor approval
DEPARTMENTS: must have Director and Associate Vice President/Vice President approvals
COLLEGES: must have Chair and Associate Dean/Dean approvals

All email approvals must be submitted as a PDF containing ALL emails in the approval thread. The email thread must include the following details: Event Name, Event Date & Time, Event Location, Brief Summary of Contents.

Screenshots of emails will NOT be accepted and must be resubmitted as a PDF (in email: click Print, then Save as PDF).
If the submitted email only contains an approval(s) but provides no context or details of the event, it will NOT be accepted and must be resubmitted with all necessary details and approval(s).

All proposals must include drafts of marketing designs for the proposed event. A minimum of one (1) design draft must be uploaded to the proposal form. Up to three (3) total drafts can be uploaded to a form submission – any additional marketing content can be sent via email to STAC@nau.edu.

These drafts do not need to be finalized designs, but should be in progress. All marketing designs and content for funded events must be approved by STAC and Student Affairs Strategic Initiatives before they can be distributed in print or digitally on campus. STAC will communicate with the group requesting funding regarding any necessary edits to these marketing designs to obtain approval.
For more information regarding what to include in a marketing design and what STAC’s minimum marketing plan for funded events requires, please review the STAC Funding Guidelines under Required Minimum Marketing Plan (pages 13-16). The STAC Funding Guidelines are available under “STAC Bylaws”.
We recommend creating the following versions of your design: poster (8.5×11″), social square / social vertical (1080x1080px / 1080x1350px), and digital slide (1920x1080px).

All groups requesting funding must also complete the following necessary tasks to be eligible for STAC funding:

CLUBS/STUDENT ORGS:
- Must be registered, active, and in good standing with the Offices of Leadership & Engagement and Student Rights and Responsibilities.
- Must be registered and active on True Blue Connects (nau.edu/tbc)
- Must submit a True Blue Connects Event Form (available on True Blue Connects at nau.edu/tbc) prior to submitting a STAC proposal, which must be fully approved in True Blue Connects prior to the event taking place.
DEPARTMENTS & COLLEGES:
- Must submit a Campus Event Form (link to Campus Event Form) prior to submitting a STAC proposal, which must be fully approved by Unions & Activities prior to the event taking place.

STAC meetings are held twice a week during the fall and spring semesters. STAC does not meet nor review proposals during the last two weeks of fall and spring semesters (Reading Week and Finals Week) or during summer and winter terms.
Proposals are reviewed in the order they are received.
STAC funding is never guaranteed. Requests can be funded fully, funded partially, or denied. Factors such as prior approval for similar or identical requests do do not guarantee approval again.
Please be sure to always review the STAC Funding Guidelines before submitting a new proposal. Upon submitting a proposal, it is agreed that groups requesting funding have read, are aware of, and agree to the STAC Funding Guidelines in entirety.
Unless additional information is requested by the committee, the voting process will begin immediately after the proposal is reviewed.
Once a decision has been made, the organization will be notified via email within 5 business days.
If awarded money, a meeting will be held between the organization and STAC to review event planning and funding procedures.

The STAC Bylaws documents have been updated as of June 10, 2025. Please review the STAC Funding Guidelines document before starting a new funding proposal.

STAC Funding Guidelines – updated 6.10.2025

The STAC Funding Guidelines outline requirements, processes, ineligible purchases, and expectations of requestors regarding STAC event funding.

STAC Operational Bylaws – updated 6.10.2025

The STAC Operational Bylaws outline council proceedings, membership selection and responsibilities, and advisor selection and responsibilities. This document does not review eligibility or processes for STAC event funding.

Funding application

Proposals will be reviewed in the order they are received. If you have questions regarding your proposal please contact STAC@nau.edu.

Need time to prepare your proposal? Download the list of questions in advance!
(Please note: all proposals must still be submitted through our Qualtrics form linked below. This document will not be accepted as a proposal submission and will be denied.)

STAC Funding Proposal List of Questions

Proposals must be submitted at least 45 calendar days prior to the event date.

Bylaws and Proposal Form Updates

The STAC Bylaws documents have been updated as of June 10, 2025. Please review the updated STAC Funding Guidelines document before submitting your event proposal.

Please contact STAC@nau.edu with any questions about submitting a proposal for Fall 2025.

Submit your proposal today!