Student Activities Council

All proposals must include a completed budget breakdown spreadsheet. Proposals submitted without a completed budget sheet will be denied. Please be sure to download and fill out the spreadsheet template BEFORE you start your proposal submission.

Download STAC proposal budget breakdown spreadsheet

All proposals must include uploaded email approval from appropriate entities. Proposals submitted without these approvals will be denied. Email approval must include context for the event being approved by these entities.

• CLUBS/STUDENT ORGS: must have Advisor approval
• DEPARTMENTS: must have Director and Associate Vice President/Vice President approvals
• COLLEGES: must have Chair and Associate Dean/Dean approvals

• Proposals must be submitted a minimum of 45 calendar days prior to the event date.
• Proposals must refer to a singular event or an event series with 5 or fewer related events.
• Proposals must include a completed budget breakdown spreadsheet (see “Required for your proposal” above).
• All proposals must include email approvals from appropriate entities.
  • CLUBS/STUDENT ORGS: must have Advisor approval
  • DEPARTMENTS: must have Director and Associate Vice President/Vice President approvals
  • COLLEGES: must have Chair and Associate Dean/Dean approvals
• The target audience should focus on currently enrolled NAU students, as this funding comes from fees paid by NAU students on the Flagstaff Mountain campus.
• STAC cannot fund events that are organized to receive academic credit. Capstones, group projects, class assignments, and other academic projects are not eligible for STAC funding.
• STAC cannot distribute funds for charitable organizations, gifts, or prizes.
• Events that raise funds for the group or a charitable organization will be carefully reviewed to ensure compliance with university guidelines.
  • STAC cannot provide funds for merchandise to be sold for profit.
  • STAC cannot fund items or services that will be used to fundraise.
  • If the primary goal of the event is to fundraise, STAC cannot fund the event.
  • Events with small fundraising aspects, such as an optional donation box, can be funded only if STAC does not fund any part of the fundraising aspects.
• Events which plan on ticketing will be carefully reviewed to ensure compliance with university guidelines.
  • Flagstaff NAU students cannot be required to pay to attend and/or participate in a STAC-funded event. Funded events (and all activities therein) must be free for all Flagstaff NAU students.
  • Paid ticketing may be supported to cover the cost of the event
  • Paid ticketing will not be supported to fundraise for the organization, department, or college or to cover future event costs.
  • Paid public ticketing will be required if the event involves STAC-funded catering for non-NAU public consumption. These ticket sales will reimburse the student fees used on the public.
    • Ticket prices should be a price comparable to the cost of catering per individual.
    • Ticket sales will NOT be distributed to the group requesting funds. Ticket sales will be sent to STAC to be used for more student events.
  • All ticketing must be organized through the NAU Central Ticketing Office (CTO).
• Funded items or activities must be available and free for ALL NAU student attendees.
• STAC does not fund items intended to be kept by the sponsoring organization after the event. Reusable items and leftover supplies must be returned to STAC.
• If custom merchandise is requested, the STAC logo or an approved alternative must be used on the items.
• The maximum amount of funding for any one proposal is $10,000; if a group submits multiple proposals during the same academic year, the total funds awarded to that group shall not exceed $10,000.
• STAC encourages sponsoring organizations to seek ways for annual events to be self-sustaining.
• Funding requests for similar/recurring events may be reduced or denied by the STAC committee.
• If funded, funds will be dispersed through direct payment of expenses or through reimbursement.

• STAC meetings are held once a week during the fall and spring semesters (committee does not meet during the summer or winter terms).
• Proposals are reviewed in the order they are received.
• Requests can be funded fully, funded partially, or denied.
• Unless additional information is requested by the committee, the voting process will begin immediately after the proposal is reviewed.
• Once a decision has been made, the organization will be notified via email within 5 business days.
• If awarded money, a meeting will be held between the organization and STAC to review event planning and funding procedures.

Please review the STAC Bylaws before starting your proposal.

Student Activities Council Bylaws – last updated 8.15.24