Electronic Fingerprint Process Virtual I-9 Process
Office Info
- NAU Human Resources
- Centennial Building, #91
- 411 S. Beaver Street
- Flagstaff, AZ 86011
- Hours:
- Monday - Friday, 8 a.m. to 5 p.m.
- Closed on all NAU Holidays
On and beyond your first day
Welcome to the team!
Here’s what you’ll need to get started as a student worker or part-time temp.
Onboarding Steps
**For more information, please refer to the Pre-employment page**
- Download the Onboarding Guide or International Onboarding Guide
- Complete your I-9 Verification (Note: your ePAR can’t be processed until this is complete)
- Schedule your fingerprinting appointment if you’re in a Safety/Security Sensitive Position
- Set up your NAU credentials
- Note your empl ID listed in your New Employee Welcome Email
- Contact the ITS Solution Center at 928-523-3335 to get your user ID and password
- Onsite employees: Purchase a campus parking permit
- Flagstaff Campus: Register your vehicle on the Parking Services website
- If your ePAR is not finalized before you arrive on campus, you can be issued a one-time new employee temporary parking permit for your first two weeks. Email ask.parking@nau.edu and include your offer letter, start date, license plate, state, make, model, and color.
- Phoenix Bioscience Core: Order a pass on the U of A Parking Permits page
- North Valley Campus: No parking permit is required
- Flagstaff Campus: Register your vehicle on the Parking Services website
- Get a JacksCard at the JacksCard Office
- NAU JacksCard Office
University Union Bldg #30b, Suite 115
1050 S Knoles Dr, Flagstaff, AZ 86011
JacksCard@nau.edu
(928) 523-1905 - Remote or out of state employees: Do not need a JacksCard unless you visit one of the campuses
- NAU JacksCard Office
- Check your Tax Forms (W-4 and A-4) and Direct Deposit info
- In LOUIE HR click the [Payroll and Compensation] tile
- Enroll in W-2/1095c Electronic Delivery (if desired)
- In LOUIE HR click the [Payroll and Compensation] tile, then [Tax Forms W-2/1095c]
- Follow the instructions on the W-2 & 1095c Information page
- Student workers: Please notify your supervisor if you qualify for Federal Work Study and/or if you have another on-campus position
- Complete required forms
- Flexible Work Schedule form (if needed)
- More information on the Flexible Workplace Options page
- Authorized Driver registration (if needed)
- Register your Driver’s License in LOUIE HR
- If you don’t have a [Driver License] tile on the home page, click [Personal Details], then [Driver License] on the left
- Review the Guide to Becoming an Authorized Driver and Authorized Driver Information
- FAQs page
- Register your Driver’s License in LOUIE HR
- Flexible Work Schedule form (if needed)
- Learn about your timesheet on our Time and Labor page
- Timesheet located in LOUIE HR
- Rounding Hours policy
- Note: You do not need to log hours on a timesheet if you are being paid a stipend or lump sum payment
- Contact HR.PayrollServices@nau.edu with questions
- Complete the Required Trainings Learning Path → due within 30 days of start date
- Prioritize Information Security Awareness Training and FERPA Training if you need an ePASS, you can submit an ePASS before you complete other trainings
- Contact NAUHRTraining@nau.edu with questions
- Submit an ePASS (if needed)
- Ensure Information Security Awareness Training and FERPA Training are complete (part of the Required Trainings Learning Path)
- Check with your supervisor – they may submit this on your behalf or provide instructions on which roles to request
- In LOUIE HR click the [Employee eForms] tab, then [Initiate a Security Request Form]
- Review the 29-Hour Work Rule page
- Read the Benefits for All Employees page
- Complete any required OSHA safety trainings or department specific safety trainings
Key Terms
- ePAR: Electronic form that updates your employment status, tied to all system access and pay
- Empl ID: Your 7-digit employee ID number, tied to your employment record
- This is the same as your student ID number if you have one
- User ID: Your username for all NAU systems
- NAU Credentials: Your user ID and password for all NAU systems (email, online services, online training, etc.)
- JacksCard: Your ID card used to access buildings, events, meal plans, etc.
- For more information, please refer to the Jackscard FAQs page
- LOUIE: The NAU system, with 3 distinct areas: LOUIE, LOUIE HR, and LOUIE Financials, built on the PeopleSoft software
- Links found on the NAU LOUIE page
- ePASS: Electronic form that updates your role-specific system access
- Cannot be submitted until your ePAR is fully processed
- For more information, please refer to the HR Security & ePASS page
- ServiceNow/Employee Service Center: Where you can submit support request tickets for HR, travel, purchasing, ITS, etc.
- HR ServiceNow (case numbers start with “HRC”)
- ITS ServiceNow (case numbers start with “INC”)