Contact Information

928-523-2223 NAUHRContact@nau.edu
Electronic Fingerprint Process Virtual I-9 Process

Office Info

  • NAU Human Resources
  • Centennial Building, #91
  • 411 S. Beaver Street
  • Flagstaff, AZ 86011
  • Hours:
  • Monday - Friday, 8 a.m. to 5 p.m.
  • Closed on all NAU Holidays

Let’s get started

Congratulations on your new student worker or part-time temp position!
Your pre-employment journey starts here.

**While we have listed the official due dates for each of the following steps, we highly recommend completing everything before your start date to prevent delays**

Pre-employment Steps

**Note: Completing your document preparation promptly prevents processing times from delaying your anticipated start date and pay**

Every J-1 international student requires specific authorization for each on-campus job, reflecting the position, hours, and location.

Instructions:

  1. Submit On-campus Employment Authorization request   →   due 5 days before start date
    • Read the J-1 On-Campus Employment Page
    • Complete the On-Campus Employment Request form on iNAU
      • Indicate you need a Social Security Number if you don’t have one to get a Social Security Number Support Letter
    • Note: If you wish to change or add a position, you must get authorization from International Student & Scholar Services (ISSS) in writing prior to making the change
  2. If you do not have a Social Security Number (SSN)
    • Read the J-1 Social Security Number page
      • Contact International Student & Scholar Services at isss@nau.edu with questions
    • Apply for an SSN through the SSA Office website and schedule an in-office appointment
      Social Security Administration (SSA) Office
      Flagstaff – US Social Security Administration
      2715 S. Woodlands Village Blvd, Flagstaff, AZ 86001
    • Documents to bring:
      • Social Security Number Support Letter from ISSS
      • Required documents listed on the SSA Office page
        • Select who the card is for, the type of card (original), and the citizenship of the person the card is for
    • You’ll receive a Social Security Card Receipt verifying you have applied for an SSN
    • Once your application is approved, you’ll receive a Social Security Card with your number on it by mail in 5 to 10 business days
  3. Gather the following documents to complete your I-9 Verification (see “Step 4: I-9 Verification” below)
    • Immigration document: DS-2019
    • Letter of authorization from ISSS
    • Passport
    • Visa
    • I-94
    • Social Security Card or Social Security Card Receipt
      • Social Security Card Receipts are valid for 90 days. You will need to bring your Social Security Card to the HR Office once you receive it.
  4. Follow the steps listed below to complete your pre-employment journey

Important Info:

**Note: Completing your document preparation promptly prevents processing times from delaying your anticipated start date and pay**

Instructions:

  1. Read the F-1 On-Campus Employment Page
  2. If you do not have a Social Security Number (SSN)
    • Read the F-1 Social Security Number page
      • Contact International Student & Scholar Services at isss@nau.edu with questions
    • Complete the On-Campus Employment Request form on iNAU
      • Indicate you need a Social Security Number if you don’t have one to get a Social Security Number Support Letter
    • Apply for an SSN through the SSA Office website and schedule an in-office appointment
      Social Security Administration (SSA) Office
      Flagstaff – US Social Security Administration
      2715 S. Woodlands Village Blvd, Flagstaff, AZ  86001
    • Documents to bring:
      • Social Security Number Support Letter from ISSS
      • Required documents listed on the SSA Office page
        • Select who the card is for, the type of card (original), and the citizenship of the person the card is for
    • You’ll receive a Social Security Card Receipt verifying you have applied for an SSN
    • Once your application is approved, you’ll receive a Social Security Card with your number on it by mail in 5 to 10 business days
  3. Gather the following documents to complete your I-9 Verification (see “Step 4: I-9 Verification” below)
    • Immigration document: Form I-20
    • Passport
    • Visa
    • I-94
    • Social Security Card or Social Security Card Receipt
      • Social Security Card Receipts are valid for 90 days. You will need to bring your Social Security Card to the HR Office once you receive it.
  4. Follow the steps listed below to complete your pre-employment journey

Important Info:

**Note: Completing your document preparation promptly prevents processing times from delaying your anticipated start date and pay**

Instructions:

  1. Check in with the NAU Center for International Education – International Student & Scholar Services (ISSS)
  2. If you do not have a Social Security Number (SSN)
    • Complete the On-Campus Employment Request form on iNAU
      • Indicate you need a Social Security Number to get a Social Security Number Support Letter
    • Apply for an SSN through the SSA Office website and schedule an in-office appointment
      Social Security Administration (SSA) Office
      Flagstaff – US Social Security Administration
      2715 S. Woodlands Village Blvd, Flagstaff, AZ 86001
    • Documents to bring:
      • Go to the Required Documents page from the SSA Office
      • Select who the card is for, the type of card (original), and the citizenship of the person the card is for
    • You’ll receive a Social Security Card Receipt verifying you have applied for an SSN
    • Once your application is approved, you’ll receive a Social Security Card with your number on it by mail in 5 to 10 business days
    • Contact International Student & Scholar Services at isss@nau.edu with questions
  3. Gather the following documents to complete your I-9 Verification (see “Step 4: I-9 Verification” below)
    • Work Authorization Documents:  I-797, I-20, DS-2019, EAD card, etc.
    • Passport
    • Visa
    • I-94
    • Social Security Card or Social Security Card Receipt
      • Social Security Card Receipts are valid for 90 days. You will need to bring your Social Security Card to the HR Office once you receive it.
  4. Follow the steps listed below to complete your pre-employment journey

Important Info:

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  1. Download the Onboarding Guide or International Onboarding Guide and keep it on hand to help guide you through the entire onboarding process
  2. Look for your New Employee Welcome Email with the subject line “Welcome to NAU – HR Onboarding Steps” from its@snow.nau.edu
    • Note the following important information:
      • Employee ID number
      • Anticipated start date
      • Recruitment & Onboarding Team Member’s contact information
      • Required pre-employment screening activities

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**Note: Completing your invitation promptly prevents processing times from delaying your anticipated start date**

Instructions:

  1. Refer to your New Employee Welcome Email to determine if a background check is required
  2. Look for your Background Invitation Email with the subject line “Arizona Board of Regents on behalf of Northern Arizona University Background Verification Request for [Your Name]” from noreply@hireright.com
  3. Complete as soon as possible
    • International employees: You will need to enter in your current local address as well as any previous addresses you have had in the past 7 years (including international addresses)

Important info:

  • NAU requires a minimum of a criminal conviction investigation and an employment investigation for all regular full-time and safety and security sensitive (SSS) positions. It is imperative that you complete the background check invitation as soon as possible.
  • Check your junk/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.

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**Note: You cannot begin working for NAU if this step is not completed**

Instructions:

  1. Refer to your New Employee Welcome Email to determine if a New Hire Packet is required
  2. Look for your Equifax HireXpress Invitation Email with the subject line “Welcome to Northern Arizona University“
  3. Click the link that takes you to your New Hire Packet
  4. Follow the email instructions to access your account
  5. Ensure you receive a confirmation email stating Part 1 of your New Hire Packet is fully completed

Important info:

  • The initial login information remains active for 72 hours. If you have not logged in and reset your password within the 72-hour window, please reach out to the NAU HR Office at 928-523-2223 to have your PIN reset and a new email sent.
  • Check your junk/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.

**Note: You cannot begin working for NAU if this step is not completed**

Instructions:

  1. Bring your I-9 Verification documents to the HR Office:
    • Work Authorization Documents:  I-797, I-20, DS-2019, EAD card, etc.
    • Passport
    • Visa
    • I-94
    • Social Security Card or Social Security Card Receipt
      • Social Security Card Receipts are valid for 90 days. You will need to bring your Social Security Card to the HR Office once you receive it.
  2. Complete the paper New Hire Packet the front desk provides

Important info:

  • The paper hire packet will take approximately 30 to 45 minutes to complete.

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**Note: Your paycheck may be delayed if this deadline is missed**

Instructions:

  1. Ensure Part 1 of your New Hire Packet is fully completed
    • Note: If you are not required to complete a New Hire Packet, you do not need to complete an I-9 Verification
    • International employees completing a paper New Hire Packet in office do not need an appointment
  2. Book an appointment
    • In-person appointment: Flagstaff HR Office
      Centennial Building, #91
      411 S. Beaver Street, Flagstaff, AZ 86011
      928-523-2223
    • Virtual appointment: Virtual I-9 website
      • Note: limited hours, services offered by appointment only
  3. Present original, unexpired documents at your I-9 appointment
    • U.S. citizens: Choose from the Acceptable Documents List
    • International employees: Please bring all of the following documents
      • Work Authorization Documents:  I-797, I-20, DS-2019, EAD card, etc.
      • Passport
      • Visa
      • I-94
      • Social Security Card or Social Security Card Receipt
        • Social Security Card Receipts are valid for 90 days. You will need to bring your Social Security Card to the HR Office once you receive it.
  4. International employees: A Sprintax Calculus account will be set up for you to determine your taxable status while working in the U.S. while you’re in the office

Important info:

  • If your position requires fingerprinting, you may complete your I-9 Verification at your fingerprinting appointment if it meets your New Hire Packet, I-9 Verification, and Fingerprinting deadlines.
  • Virtual I-9 FAQs

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**For Safety/Security Sensitive Positions only**

If your position is Safety/Security Sensitive, you will need to be fingerprinted in addition to the above mentioned background check.

Instructions:

  1. Refer to your New Employee Welcome Email to determine if fingerprinting is required for your position
  2. Follow the instructions on our Electronic Fingerprinting Page to:
    • Create an account through DPS
    • Register with Fieldprint
    • Schedule a fingerprint appointment

Important Info:

  • Bring 2 valid forms of ID to your appointment (more details provided in your appointment confirmation email).
  • If your position requires fingerprinting, you may complete your I-9 Verification at your fingerprinting appointment if it meets your New Hire Packet, I-9 Verification, and Fingerprinting deadlines.

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Welcome to Human Resources
Location
Building 91
Centennial Building
411 S Beaver Street
Flagstaff, Arizona 86011