Employee Services

As of March 22, 2021, the Human Resource Service Delivery Team will be handling all Employee Service requests to include: Post and Recruit for a Staff Position, Post and Fill a Student Position (Handshake), New Employee Onboarding, Offboarding (terminations), and ePARs for Job Changes (pay rate/title changes, special assignments, and position transfers). The Fremont Service Team will be the main contact for CaPCOT Departments.

• Use the Employee Service Center portal to enter any Financial and Human Resource transaction requests.

We encourage you to view all current NAU job postings and apply for regular positions online: NAU HR Staff Job Openings

• Benefit eligible and part-time temp positions: Careers at NAU
• Student positions: join or sign in to Handshake.

If you have questions regarding CaPCOT job openings, please contact CaPCOT-Employee Services. 

Prior to submitting a ticket to Post and Fill a Staff Position with the Service Delivery Team, it is required to get Vice President and President approval for requesting a new or replacing a current position. Fill out the form below for Position Review.

• Justification for hire OnBase request form – CaPCOT use only

NOTE: Please have a written justification and job description prepared prior to starting the form. The Service Delivery Team can assist with preparing the job description if needed.

The documents below will assist with the CaPCOT hiring process. Contact CaPCOT-Employee Services if you have any questions or to request guidance: 

• New CaPCOT hiring process – CaPCOT use only
  
• New Hire process workflow
• Justification for hire OnBase request form – CaPCOT use only
• Hire packet tool – CaPCOT use only
• Interview questions template – CaPCOT use only
• Hire memo template – CaPCOT use only
• New employee checklist – Human Resources
• CaPCOT onboarding – Coming soon! 

Hiring student workers:  

• Student worker hire process – CaPCOT use only
  • Fill in and return the information on the form above to CaPCOT-Employee Services
• Student worker hire process workflow
• Federal Work Study – CaPCOT Employee Services will check all students for FWS eligibility.
  
• Federal Work Study calculation worksheet – Use this spreadsheet to calculate the balance of FWS aid a student has remaining.
• Student compensation –  Effective July 1, 2019, the lowest paid wage (LPW) for student employees will be $10.00 per hour.  
• Resources for on-campus employers
  

Other resources:

• Human Resources
• Human Resources Recruitment & Hiring
• HireSmart! Toolkit
• Classified Staff Job Descriptions
• Service Professional Job Descriptions
• Classification and Compensation Structure

• Payroll Information – information regarding payroll from the Human Resources website.
• Time & Labor Reporting
  • FLSA Non-Exempt Employees are required to enter their time every pay period.
  • Supervisors are responsible for reviewing and approving time entries for their assigned employees by the pay period closing (every other Monday by 10:00 AM).
  • Off-Cycle Check Request
    • If an employee does not get paid, reach out the CaPCOT Employee Services to request an Off-Cycle Check Request form be submitted. Provide the employee name, ID number, and the dates/time(s) the employee was not paid from their time sheet.

• New positions
  • Send an email to CaPCOT Employee Services with the HR Department, Job Title, Job Code, Funding Source, and Reports to Position number.
• Funding changes
  • Send an email to CaPCOT Employee Services with the POS number, Employee ID, and new funding Speedchart number.
• Special assignment
  • Work with your department head and VP to submit a Special Assignment Request form to Human Resources. Once the form has been approved by HR, send the final documentation to CaPCOT-Employee Services to initiate the ePAR.
• Mobile phone allowance
  • See Mobile phone allowance policy for details.
  • Send a completed copy of the Mobile Phone Allowance Form to CaPCOT Employee Services.
• Federal Work Study student workers
  • See FWS Programs for more information.
  • CaPCOT Employee Services will track FWS hours paid and notify departments as students approach their FWS allotted funding.
  • Time Approvers may use the FWS Spreadsheet for tracking hours internally.

• Flex schedule form – CaPCOT use only 
  • Fill out this form and submit to your supervisor for review and approval to change your scheduled working hours. 
  • Note: all flex schedule requests are reviewed by the department head/VP. 
  • HR flex schedule policy (Updated COVID-19 policy)
• Home use of university equipment
  • Fill out this form if you or an employee is working remotely and will be taking NAU property off campus.

Performance Appraisals are conducted annually (7/1 – 6/30). Visit the Human Resources Performance Management webpage for more information and visit the Human Resources Forms Index for Self-performance Appraisal forms and the Supervisor form.

Other resources:

• Student worker Performance Appraisals
• Goal development
• Performance Appraisal Tracking Tool