Welcome to Northern Arizona University!

For Regular Benefit Eligible Employees


Congratulations on your new position with NAU!  Below you will find the appropriate steps you need to take to ensure a smooth onboarding process.  Please be sure to read all of the information below.

Correspondence to Expect & Action Items
Getting Started
Required Training
Orientation Programs
Helpful Resources for New Employees
Explore NAU

Correspondence to Expect & Action Items

New Hire Packet from Equifax

**Please note that you cannot begin working for NAU if this step is not completed.**

  • Look for an email with the subject line “Welcome to Northern Arizona University”.
  • This email contains a link with instructions on how to start your online hire packet.
  • The initial login information remains active for 72 hours.  If you have not logged in and reset your password within the 72-hour window, please reach out to the NAU HR Office at 928-523-2223 to have your PIN reset and a new email sent.

*Check your junk/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.

 

Background Check Invitation from A-Check Global

**Please note that you cannot begin working for NAU if this step is not completed.**

  • Look for an email with the subject line “NORTHERN ARIZONA UNIVERSITY – Background Screening Invitation”.
  • This invitation must be completed within 5 days.
  • NAU requires a minimum of a criminal conviction investigation and an employment investigation for all regular full-time and safety and security sensitive (SSS) positions. It is imperative that you complete the background check invitation for A-Check Global as soon as possible.

*Check your junk/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.

Employment Eligibility Verification & I-9 Documents

**Please note that a delay in your paycheck may occur if this step is not completed.**

  • After completing the HireXpress online, you will need to fulfill the I-9 Employment Eligibility Verification within the first 3 business days of your employment start date.
  • A list of unexpired acceptable original documents can be found on our website.  (We cannot accept any copies or scans of the documents).
  • You will need to physically present the original documents (no copies please) at the NAU Human Resources Office:
    • Centennial Bulding, #91 411 S. Beaver Street, Flagstaff, AZ 928-523-2223 Monday – Friday, 8 a.m. to 5 p.m.
    • If your NAU position is REMOTE (not in Flagstaff, AZ), you will need contact your Service Team onboarding contact to receive information on remote locations where you can present your form I-9 documentation.

Safety/Security Sensitive Position

  • Refer to your offer letter to determine if your position is Safety/Security Sensitive.
  • If your position is Safety/Security Sensitive, you will need to be fingerprinted in addition to the above mentioned background check.
  • Please schedule an appointment for a fingerprinting session.
  • You are encouraged to bring your I-9 documents with you at the time of your fingerprinting session, so you can be served in a timely manner.
  • If your NAU position is REMOTE, you will need to contact your Service Team onboarding contact so that a remote fingerprint kit can be sent.

 

 

 

 

 

 

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Other Helpful Information for New Employees

This list of helpful information has been created to assist employees who are new to Northern Arizona University.  Included are key items and references that may be needed during the initial period of employment.

Getting Started on your First Day

  • Obtain your user ID and password
    • This provides you access to your email, online services, online training, etc.
    • One you have your employee ID# (which you can get from your department), you can contact the ITS Solution Center at 928-523-3335 to obtain your user ID and password.
    • You can also submit a service ticket through ServiceNow.
  • Obtain your vehicle permit to park on campus
    • Visit Parking Services online to register your vehicle and get a parking permit.
    • You can be issued a one-time new employee temporary parking permit for your first two weeks.
  • Review your employee benefits packet information.
    • You will receive a benefit enrollment packet to your NAU email address containing comprehensive benefit plan information.
    • Please check your email for this packet.

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Required Training

  • Complete the following required training within 30 days of your start date utilizing a “learning path” through our partner Udemy.
  • Upon completion of all of the required training, submit the Acknowledgement of Completion form so your training record can be updated and your New Employee Fundamentals Badge can be issued.  (It may take up to 14 days for issuance).
  • Please use this link to access your required training learning path:  https://nau.udemy.com/learning-paths/865688/
  • The Learning Paths Include:
    • Departmental Orientation videos (Subjects may vary per learning path)
    • Harassment and Discrimination Prevention and Accommodating Disabilities
    • Information Security Essentials
    • CERT:  Conduct, Ethics, Reporting and Transparency Disclosure
    • Loss Prevention Training
    • (Mandatory for some) FERPA Online Training
    • Optional:  Diversity, Diversity and Bias Prevention Training
    • Other relevant resources and information, as needed.

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Orientation Programs

At NAU, we offer a few orientation programs for new employees.  Information on the orientations listed below, including dates and registration instructions, can be found on our website:

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Helpful Resources to New Employees

Explore NAU

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Welcome to Human Resources
Location
Building 91
Centennial Building
411 S Beaver Street
Flagstaff, Arizona 86011