How do I request a purchase order for services, materials, supplies, etc.? Accordion Closed
When do I need VP Approval? Accordion Closed
If a payment request will exceed $2,500 and will be charged to your department speedchart (not charged to a project or work order), then VP approval is required.
How do I pay an invoice? Accordion Closed
- A Purchase Request ticket should be created through the Employee Service Center portal before any services are rendered or materials/supplies have been received and the invoice can be uploaded to the ticket for payment by the Service Delivery Team.
- The invoice can be paid with a department PCard and reconciled before month-end.
When do I need an FS-13? Accordion Closed
A Worksite Hazard Inspection/Hazard Communication (FS-13) Request must be filled out prior to disturbance of any building material in any facility on the Northern Arizona University campus. The material safety office will issue an inspection summary and Hazard Communication Form to the requestor. If hazardous materials or conditions are present, the form will indicate them and make recommendations to ensure the health and safety of employees performing the work and the building occupants.
Hazard Inspections require advance notice. Please plan and schedule accordingly. For more information on inspection request turnaround times, please refer to the Hazard Inspection Timeframes guidelines page.
What do I do if my vendor is new and not registered with NAU? Accordion Closed
The vendor will need to fill out he Vendor Authorization Form and send to Purchasing Services. Once the vendor has been entered into PeopleSoft Financials a purchase order can be issued.
Does the vendor have current insurance with NAU? Accordion Closed
Contact NAU’s Insurance Department at NAU-Insurance@nau.edu to determine if the vendor you are using has current and proper insurance.