Finance Service Team
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COVID travel guidance has changed effective June 1, 2021!

Learn about domestic and essential international travel during COVID including definitions, request routing, and the COVID Safety Travel Requirements.

Finance Service Teams

We are here to provide efficient and effective service for our faculty and staff.  Our Service Teams offerings are listed below.

Non-Travel Reimbursements Accordion Open

Purchase Requests Accordion Closed
  • Coordinate Procurement of Goods and Services, including:
    • Initiate New Vendor Registration Authorization Form
    • Initiate eContract Signature Requests – as needed
    • Create Requisition/Purchase Order (PO’s)
    • Complete Receivers
    • Initiate PCard Payments
  • Coordinate Special Payments for Performers & Honorariums
  • Staples & Amazon Punch-out Order Approvals & Receivers

Purchasing Card Accordion Closed
  • PCard Reconciliation Assistance
  • Initiate New PCard Account Requests*
  • Report & Troubleshoot PCard Issues
  • Review PCard Reconciliation & Complete Approvals
    • Initiate Notice of Violations

*Service Team is not initiating the entire process.  For example, the Service Team receives requests from the department and coordinates the requests (which does include initiating the card request form) to get the card issued.

Travel Accordion Closed
  • Employee and Non-Employee Travel Requests; including:
    • Travel Authorization
    • Booking Travel
    • Initiating & Completing Exhibit J
    • Signature Authority for Travel Related Justification for Exception to policy
    • Cash Advance (limited by department’s policy)
    • Expense Report Initiation & Approval
  • Booking Student Group & Candidate Travel

Cash Handling & Deposits Accordion Open
  • Request Deposit Processing
  • Pick-up Daily Revenue from Departments, Courier Service
  • Prepare and Verify Deposit Transmittals
  • Deposit All Funds with Student Accounts
  • Complete Monthly Deposit Audit/Verifications
  • Assist with General Cash Handling Questions

Compliance and Controls Accordion Closed
  • Audit Assistance
  • Initiate Justification for Exceptions to Policy
  • Obtain Additional Purchase and Travel Approvals, as required

Journal entries Accordion Closed

Oak Creek Service Team Service Recipients: College of Engineering, Informatics & Applied Sciences (CEIAS), College of the Environment, Forestry & Natural Sciences (CEFNS), College of Health & Human Services (CHHS)

Sycamore Service Team Service Recipients: College of Arts & Letters (CAL), College of Education (COE), College of Social & Behavioral Sciences (SBS), W.A. Franke College of Business (FCB)

Antelope Service Team Service Recipients: Athletics, Capital Planning & Campus Operations (CAPCOT), Enrollment Management, Student Affairs, Information Technology Services (ITS)
Walnut Service Team Service Recipients: Advancement, Foundation, Center for International Education (CIE), Cline Library, Finance, Institutional Planning & Analysis (FIPA), Graduate College, Honors College, NAU Online, NAU Yuma, President’s Office, Provost’s Office, Research/Office of Sponsored Projects (VPR/OSP)