Rounding Reported Hours

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Disability Resources

Individuals who cannot access their timesheets due to accessibility issues should email back and forth with their supervisor to have the supervisor enter the necessary information into the timesheets. Any employees needing accommodation can contact Todd Steen in Disability Resources.

Time and Labor – Time Reporting System

The new Time and Labor system provides an updated and enhanced electronic timekeeping system for employees. This system has been incorporated into Louie self service for convenient access. The new system will improve campus processes and will reduce the use of paper. This will also increase compliance with the Fair Labor Standards Act and reduce data entry errors.

Employee Instructions by Employee Type

Student Wage-Federal Work Study / Hourly-Part-Time Temps Accordion Closed

Are defined as Web Clock Users and will be required to punch in and out through Louie. Students cannot make adjustments and/or corrections on their timesheet. All corrections must be made by either their Time Administrators or assigned supervisors.

Benefit Eligible – FLSA Non-Exempt (CLS, Some APP) Accordion Closed

Are defined as Positive Pay Employees and will be required to report all time worked and all leave requests through their timesheet to be paid. Elapsed timesheet (do not punch in and out).

Benefit Eligible – FLSA Exempt (Some CLS, APP, Faculty) Accordion Closed

Are defined as Exception Employees and will only be required to report “exceptions” or time away from work such as sick, vacation, Jury Duty, etc.

Graduate Assistants & Salaried Part-time Faculty Accordion Closed

  •  Graduate assistants and part time salaried faculty will not be required to use the system.

Instructions for Time Approval

Department Time Administrators (formerly Timekeeper Super Admin Role) Accordion Closed

Those employees who can currently approve timesheets for ALL students and temporaries as Timekeeper Super Admins within a department will automatically be converted to the department Time Administrator role. Administrators will be able to fix time and enter missed punches. They can also enter elapsed time for their students. Administrators are also able to assign supervisors to individual students.

A report is available in Time and Labor for time approvers to determine if an hourly employee has clocked in hours at a different department. Instructions on how to use this report can be found here.

Supervisors of Hourly Employees Accordion Closed

Those employees who can currently approve timesheets for students and temporaries that the Timekeeper Super Admins have assigned to them. If assigned prior to Time and Labor to approve time, they will be automatically converted to the supervisor role in Time and Labor. Supervisors can fix time and enter missed punches. They can also enter elapsed time for their students.

Reports to for Benefit Eligible Employees Accordion Closed

These employees can approve Positive Pay Employees Timesheets, including requests of absence. They can also approve Exception Employees Timesheets (Request of Absence). Reports to Supervisors can also assign a Proxy to act on their behalf. Proxies have the same access as the reports to supervisor.

Paper Timesheets

We strongly encourage departments to use the online system to record all time. However, we realize that some departments still need a paper timesheet for those employees who do not have regular access to a computer, smart phone or tablet. Below are some paper timesheets for your use. Department time administrators or supervisors will need to enter the time from the paper timesheets into Louie.

Time Approval for Foreign National Employees/Students

If you are managing time for a foreign national employee or student worker, please contact the Center for International Education for additional information and instruction regarding hourly restrictions and policies for international individuals.

Welcome to Human Resources
Location
Building 91
Centennial Building
411 S Beaver Street
Flagstaff, Arizona 86011