Payroll Resources
HR Quick Links
Time & Labor – Time Reporting
The Time & Labor system is NAU’s enhanced electronic timekeeping system for employees. This system has been incorporated into LOUIE/PeopleSoft Self Service for convenient access. The Time & Labor system improves campus processes, reduces the use of paper, and increases compliance with the Fair Labor Standards Act and reduce data entry errors.
Time & Labor Instructions
-
Time Entry Tab Open
-
Time Approval for Students and Temporary Employees Tab Closed
-
Time Approval-Benefit Eligible Tab Closed
-
Assigning Supervisors and Setting Up Proxies Tab Closed
-
Foreign National Employees/Students Tab Closed
Time Entry Accordion Open
Student Wage, Federal Work-Study, Hourly Part-Time Temps
Benefit Eligible – FLSA Non-Exempt (CLS, Some APP)
Benefit Eligible – FLSA Exempt (Some CLS, APP, Faculty)
Graduate Assistants, Salaried Part-Time Faculty
- Graduate assistants and part time salaried faculty will not be required to use the system.
Paper Timesheets
Time Approval for Students and Temporary Employees Accordion Closed
Department Time Administrators
Department Time Administrators are able to assign supervisors to individual students, fix time, and enter missed time punches.
- Approving/Updating Time & Assigning Supervisors – PDF Instructions
- Approving/Updating Time – Video Instructions
- Time & Labor WorkCenter Guide
- Time & Labor Report for employees with hours in multiple departments
Supervisors of Hourly Employees
Time Approval-Benefit Eligible Accordion Closed
Reports to for Benefit Eligible Employees
- Approving/Updating Time – PDF Instructions | Video Instructions
- Time & Labor WorkCenter Guide
- Clearing Exceptions for Leave Time Removed
Assigning Supervisors and Setting Up Proxies Accordion Closed
Department Time Administrators
Department Time Administrators are able to assign supervisors to individual students, fix time, and enter missed time punches.
Reports-to Supervisors
Reports-to supervisors can assign a proxy or multiple proxies to approve time for their benefit eligible direct reports in their absence.
Foreign National Employees/Students Accordion Closed
If you are managing time for a foreign national employee or student worker, please contact the Center for International Education for additional information and instruction regarding hourly restrictions and policies for international individuals.
Disability Resources
Individuals who cannot access their timesheets due to accessibility issues should email back and forth with their supervisor to have the supervisor enter the necessary information into the timesheets. Any employees needing accommodation can contact Todd Steen in Disability Resources.
How am I Paid? Accordion Closed
Learn about direct deposit and how to sign up.
View and Print Paychecks Accordion Closed
Your paycheck history is accessible in LOUIE, through Self Service > Payroll and Compensation > View Paycheck.
- Since May 2013 paychecks are accessible and downloadable in PDF format and have the Year-to-date totals.
- If you are unable to view your paychecks, contact the ITS Solution Center at 928-523-1511.
- If you leave the university and are unable to access a copy of your final paycheck we will be happy to provide you with a copy.
- Final checks will be processed normally as a Direct Deposit or paid on the NAU pay card.
Jury Duty Accordion Closed
NAU employees who have received reimbursement for Jury duty service while on jury duty leave from the University, shall deposit the reimbursement to the Student and Departmental Account Services (Student Accounts) at the cashier window in the Gammage Building. Employees should not remit to the university any reimbursement received for travel related to the jury service.
Employees should submit an eROA for any and all days off for jury duty.