Forms, Worksheets, & Tools

Proposal Development Forms

• Audit Certification Form (Revised 2/7/2020) – Required for subrecipients prior to issuing subaward.
• Cost Price Analysis Form (Revised 7/7/2015) – For Commercial or International Subrecipients
• Disclosure of Significant Financial Interest Questionnaire Certification (Revised 10/04/2023)
• Disclosure of SFI Questionnaire Certification (Section II Supplemental) (Revised 10/04/2023)
• Request for a Reduction or Waiver of F&A Costs – This request form has been migrated to ServiceNow effective 7/1/2021.
  Please see the Request for a Reduction or Waiver of F&A Costs Knowledge Base article for information accessing and completing the form. This form should be completed and submitted to OSP at least two (2) weeks prior to the sponsor’s deadline.
• Justification for Direct Charging Admin and Clerical Costs Form (Revised 1/30/2019) – The salaries of administrative and clerical staff should normally be treated as indirect (F&A) costs. Direct charging of these costs may be appropriate if certain following conditions are met. Download form for more information.
• Late Submission Waiver Request Form – This request form has been migrated to ServiceNow effective 7/1/2021.
  Please see the Late Submission Waiver Request Form Knowledge Base article for information accessing and completing the form. OSP requires that a complete sponsored project proposal package be received no later than four (4) business days prior to the sponsor’s deadline to allow reviews for compliance with sponsor and University requirements and on-time submission to the sponsor. When a sponsored project proposal package must be provided late to OSP, an approved waiver is required in order to proceed with this review and submission to the sponsor if at all possible.
• Request for Approval to Serve as Principal or Co-Principal Investigator Form – This request form has been migrated to ServiceNow effective 7/1/2021.
  Please see the Approval to Serve as Principal or Co-Principal Investigator Knowledge Base article for information accessing and completing the form.
  (See Policy on Principal Investigator Eligibility (Revised 6/12/2019))
• Sponsored Project Tuition and Fee Waiver Request form – The request for a tuition and fee waiver should be completed and submitted to OSP at least two weeks prior to the sponsor’s deadline (Revised 6/3/2021)
• Subcontractor vs Vendor Determination Form (Revised 11/9/2018) – Utilize form to help determine whether the party receiving federal funds is characterized as a subrecipient/subaward or a contractor (“vendor”)
• Subrecipient Commitment Form (Revised 08/16/2023) – This form is used to document the participation of proposed sub-recipient/subcontractors. No sub-award will be issued until the completed form is received.
  (See Subrecipient Commitment Form Instructions)

Award Management Forms

• Cost Transfer Justification Form (Issued 1/24/2013, Revised 10/8/2019) – Expenses that are transferred must be reasonable, allocable, and consistently treated as direct costs.
• Participant Certification Form (Updated 8/21/2020)
• Participant Payment Disbursement Form (Updated 8/07/2023)
• Request to Add Subaward to an Existing Project – NEW request form added to ServiceNow effective 7/1/2021.
  Please see the Request to Add Subaward to an Existing Project Knowledge Base article for information accessing and completing the form.
• Signature/Approval Delegation Form (Revised 5/14/2021) 
• Sole Source Justification & Cost/Price Analysis Form (Issued 1/7/2016) – Federal regulations governing research contracts (not grants) require that sole source and cost/price justifications be provided for all subawards under contracts.
• Sponsored Project Action Request (SPAR) Form – Also used for No Cost Extension This request form has been migrated to ServiceNow effective 7/1/2021.
  Please see the Sponsored Project Action Request (SPAR) Knowledge Base article for information accessing and completing the form.
• Additional SPAR Form Resources:  Budget Modification Worksheet.
  Procedure for Securing Internal Approvals (No-cost Extensions, Budget Modifications, and Advanced Account Requests).

Worksheets and Tools

• Budget Template (Revised 10/26/2022)
• Fringe Benefit Calculator (Revised 10/02/2023)
• Charitable (Gift) vs. Non-Charitable Support Checklist (Updated 5/18/2021)
• Grant Chart Field Value Set for Questionable Account Codes
• NAU Salary Cap Worksheet Example (Issued 3/25/2017)
• PeopleSoft Financials Budget Overview Inquiry Cheat Sheet
• PeopleSoft Grant Balance Inquiry Instructions
• Subrecipient Risk Analysis Tool