Welcome to Northern Arizona University!

Due Date:  Start date

**Please note that you cannot begin working for NAU if this step is not completed.**

• Look for an email with the subject line “Welcome to Northern Arizona University”.
• This email contains a link with instructions on how to start your online hire packet.
• The initial login information remains active for 72 hours.  If you have not logged in and reset your password within the 72-hour window, please reach out to the NAU HR Office at 928-523-2223 to have your PIN reset and a new email sent.

*Check your junk/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.

Due Date:  As soon as invitation is received

**Please note if the background check is not completed nor cleared by your anticipated start date, your start date will be pushed back.**

• Verify in your original Welcome Email if a Background Check will be needed.  If not, skip this step.
• Look for an email with the subject line “NORTHERN ARIZONA UNIVERSITY – Background Screening Invitation”.
• This invitation must be completed within 3 days.
• NAU requires a minimum of a criminal conviction investigation and an employment investigation for all regular full-time and safety and security sensitive (SSS) positions. It is imperative that you complete the background check invitation for A-Check Global as soon as possible.

*Check your junk/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.

Due Date:  3 business days after start date

**Please note that a delay in your paycheck may occur if this step is not completed.**

• After completing the HireXpress online, you will need to fulfill the I-9 Employment Eligibility Verification within the first 3 business days of your employment start date.
• A list of unexpired acceptable original documents can be found on our website.  (We cannot accept any copies or scans of the documents).
• You will need to physically present the original documents (no copies please) at the NAU Human Resources Office:
  • Centennial Bulding, #91
    411 S. Beaver Street, Flagstaff, AZ
    928-523-2223
    Monday – Friday, 8 a.m. to 5 p.m.
  • I-9 appointments in Flagstaff can be scheduled by using our online I-9 appointment scheduler.
  • I-9 appointments for NAU’s Phoenix – North Valley location can be scheduled by using our online I-9 appointment scheduler.
  • If your NAU position is REMOTE (not in Flagstaff, AZ), you will need contact your HR Services onboarding contact to receive information on remote locations where you can present your form I-9 documentation.

Due Date:  Appointment must be scheduled within 1 week of start date

• Verify in your original Welcome Email if your position is Safety/Security Sensitive (SSS) & if fingerprints will be needed. If not, skip this step.
• If your position is Safety/Security Sensitive, you will need to be fingerprinted in addition to the above mentioned background check.
• Please schedule an appointment for a fingerprinting session.
• You are encouraged to bring your I-9 documents with you at the time of your fingerprinting session, so you can be served in a timely manner.
• If your NAU position is REMOTE, you will need to contact your HR Services onboarding contact so that a remote fingerprint kit can be sent.

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• Obtain your user ID and password
  • This provides you access to your email, online services, online training, etc.
  • One you have your employee ID# (which you can get from your department), you can contact the ITS Solution Center at 928-523-3335 to obtain your user ID and password.
  • You can also submit a service ticket through ServiceNow.
• Learn how to enter your time in your timesheet
  • You can find detailed instructions for “clocking in” and “clocking out” to enter your hours in your timesheet on our website.
  • For more detailed information about our Time and Labor system, you can refer to our Time and Labor webpage.
• Obtain your vehicle permit to park on campus
  • Visit Parking Services online to register your vehicle and get a parking permit.
  • You can be issued a one-time new employee temporary parking permit for your first two weeks.

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• Complete the following required training within 30 days of your start date utilizing a “learning path” through our partner Udemy.
• Upon completion of all of the required training, submit the Acknowledgement of Completion form so your training record can be updated and your New Employee Fundamentals Badge can be issued.  (It may take up to 14 days for issuance).
• Please use this link to access your required training learning path:  https://nau.udemy.com/learning-paths/1683644/
• The Learning Paths Include:
  • Departmental Orientation videos (Subjects may vary per learning path)
  • Preventing Harassment & Discrimination: Clery Act and Title IX and Accommodating People with Disabilities Training
  • Information Security Essentials
  • CERT:  Conduct, Ethics, Reporting and Transparency Disclosure
  • Loss Prevention Training
  • (Mandatory for some) FERPA Online Training
  • Optional:  Diversity, Diversity and Bias Prevention Training
  • Other relevant resources and information, as needed.

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At NAU, we offer a few orientation programs for new employees.  Information on the orientations listed below, including dates and registration instructions, can be found on our website:

• Student Employment Training
• Graduate Assistant Orientation

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Pursuant to the Motor Vehicle Use for University Business policy, in order to be authorized to drive on University business, employees, or authorized volunteers who wish to become Authorized Drivers must follow the steps below.  Driving on University business includes driving that is a regular part of your job, driving between campuses, and driving between locations on NAU’s mountain campus.

• Complete the Driver’s Authorization Certificate Request form.
• Complete the online defensive driving course.

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• Faculty and Staff temporary housing resources
• Community Housing Assistance Program
• eCERT Program Tools/Resources

• Campus Maps
• NAU News

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