Onboarding, training, & professional development
Once selected, it is the hiring supervisor’s responsibility to ensure your student employees have been onboarded (fill out hiring paperwork) and trained (select training is required by NAU) before they can be paid or have access to additional professional development opportunities.
Once students have been selected for employment, NAU Human Resources provides onboarding resources for new employees, including:
Hire Xpress and ePAR Accordion Closed
New student employees are required to complete an online hiring packet, initiated by their hiring manager, where they will fill out personal information and federal tax forms, as well as presenting employment authorization documents to Human Resources. Hiring managers will also need to initiate an ePAR or FWS Hiring Form, using appropriate job codes for the position.
Background check and fingerprints Accordion Closed
Background check and fingerprint requirements are determined by whether or not the position is Safety-Security-Sensitive (SSS).
- SSS Student Employment positions require a background check and fingerprints. Students can register for fingerprinting online.
- Absent a disclosure, non-SSS Student Employment positions do not require a background check or fingerprints.
Contact Human Resources for additional questions regarding background checks and fingerprints.
Minors, International- or Out-Of-State students Accordion Closed
Human Resources provides links to required training for NAU employees, including student employees, which must be completed within 30 days of the employee’s start date. These required trainings for student employees include:
New Employee Orientation Accordion Closed
All new student employees must complete the three online, interactive modules, which can be found on the New Employee Orientation (Online Training) website.
Harassment and Discrimination Prevention & Accommodating Disabilities trainings Accordion Closed
Note: Equity and Access (EAO) is currently transitioning to a new training platform. These trainings are currently unavailable. The transfer requires EAO to turn off the current system so they can migrate everyone to the new system. New employees (those hired after September 11, 2020) will have a delay to access the mandatory trainings, but will have the full 30 days to complete the trainings once they are available and assigned. Notifications will be sent out via email when these trainings become available. Feel free to contact email@example.com with questions.
All student employees are required to complete the Harassment & Discrimination Prevention (approximately 90 minutes) and Accommodating Disabilities (approximately 60 minutes) trainings to help create a safe working environment and to prevent workplace harassment and discrimination.
Information security essentials Accordion Closed
This mandatory online training is designed to educate employees about secure access to the relevant data they need to conduct university business. It covers the essentials needed to help prevent unauthorized access to systems, data, and networks which can lead to misuse of, or damage to computer assets or data. The Information Security Essentials Training is found on the Information Security page at ITS.
Loss prevention training Accordion Closed
The goal of NAU administration is to protect the health and well-being of our students and employees in all their efforts and to protect the NAU property and resources that comprise our institution. It is the expectation that every NAU employee will be an active participant in programs designed to prevent loss. The online NAU Loss Prevention Manual has been written with that goal in mind.
Conduct, ethics, reporting, and transparency (CERT) Accordion Closed
In order to protect the public trust and the integrity of the university, NAU requires all employees and volunteers to complete this annual disclosure form which helps to identify, manage, reduce, and if possible, eliminate any potential conflict of interest.
The Family Education Rights and Privacy Act (FERPA) training and other trainings may be mandatory for some employees, and are highly recommended for all.
FERPA training (required for many) Accordion Closed
Northern Arizona University is a community unto itself. As such, the university is the repository for various types of information about the members of the community. The sharing of that information is governed by the Family Educational Rights and Privacy Act (FERPA). FERPA became law in 1974 and provides requirements for the proper release of information pertaining to students’ educational records.
The law stipulates the conditions for the release of information to others, both within and outside the university. FERPA training for staff and faculty is available in an online session at FERPA online training.
Jacks Supporting Jacks Mental Health Training (required for some) Accordion Closed
(This training has replaced Kognito.)
Jacks Supporting Jacks is a 20-minute, interactive online course that provides training on how to approach and discuss concerns with a student who is in distress. This training is supported by the Health Promotion office.
This is required training for student employees in the Division of Student Affairs who are employed in Peer/Youth Educator roles.
- When a student completes this training an email will automatically be sent to the student with a certificate of completion attached. They should download and save this for their records.
- If a student is completing the training because it is required of them as a student employee, they will be prompted to provide their supervisor’s email address. The email containing the certificate of completion will also be sent to the supervisor in this case.
- Our hope is that these automatically generated emails will make things easier for everyone and will eliminate the need for us to look up which of your student employees have or have not completed the training. Please do your best to keep track of training completion among the students you supervise, but don’t hesitate to reach out Nikki.Meline@nau.edu if you need any assistance!
Zone Training and Awareness Accordion Closed
IMQ educates the Northern Arizona University community on issues relevant to the students it serves through our Zone Training Series. The Zone Training Series includes:
- Inclusion Zone 101 & 102: a foundational training intended for NAU students, faculty, and staff that functions to facilitate understanding of frequently used concepts such as diversity, equity, and social justice through the lens of inclusion
- DREAM Zone 101: an interactive workshop that serves to introduce NAU students, faculty, and staff to issues and challenges facing the undocumented community through contexts of terminology, history, policies, and procedures.
- Safe Zone 101 & 102: an interactive training designed to provide a foundational approach to LGBTQIA+ allyship.
- TRANSparency Zone 101 & 102: an introductory training program aimed to enhance awareness of the transgender community, engage with topics impacting the community, and create steps toward a more inclusive climate.
- Unconscious Bias: a targeted, interactive, facilitator-led training program designed to help participants identify and begin to override their biases and rewire their brains to be more inclusive and productive.
Emergency, safety, and fire evacuation Accordion Closed
Student Employment program staff deliver professional development workshops, tailored to student employee groups, at the request of on-campus supervisors. Complete this workshop request form to schedule professional development for your student staff.
NAU Career Development hosts 35 self-enrolled Career Steps training modules for all students to gain professional knowledge and skills. Student Employment at NAU has tailored these lessons for student employees to use in the on-campus job search process and transition to the workplace. Successful completion of a course generates a certificate that can be presented to supervisors.