Internship resources for faculty and staff
Criteria for internships Accordion Closed
In order to mitigate risk to host sites, students, and the university, NAU complies with the criteria set forth by the Department of Labor Fair Labor Standards Act (Fact Sheet #71) and the National Association of Colleges and Employers (NACE) position statement on U.S. Internships when evaluating internship postings.
Internships can be paid or unpaid, but must be a learning experience for the primary benefit of the intern. To ensure that an experience – whether it is a traditional internship or one conducted remotely or virtually – is educational, and thus eligible to be considered an internship, all the following criteria must be met:
- The experience must be an extension of the classroom: a learning experience that provides for applying the knowledge gained in the classroom. It must not be simply to advance the operations of the employer or be the work that a regular employee would routinely perform.
- The skills or knowledge learned must be transferable to other employment settings.
- The experience has a defined beginning and end, and a job description with desired qualifications.
- There are clearly defined learning objectives/goals related to the professional goals of the student’s academic coursework.
- There is supervision by a professional with expertise and educational and/or professional background in the field of the experience.
- There is routine feedback from the supervisor.
- There are resources, equipment, and facilities provided by the host employer that support learning objectives/goals.
Credit-bearing internships Accordion Closed
Credit-bearing internships at NAU are a partnership between the internship host site, student intern, and NAU departmental internship coordinator or faculty member. This tri-lateral partnership supports a successful internship experience for all by articulating clear expectations, supporting process compliance, and focusing on the intern’s roles as student and learner. It is also important to refer to the “Legal information and affiliation agreements” tab below for further information on the policy and procedure.
Legal information and affiliation agreements Accordion Closed
Affiliation agreements Tab Open
Non-standard agreements Tab Closed
Other paperwork Tab Closed
State authorization information Tab Closed
Affiliation agreements Accordion Open
Affiliation agreements are required between an internship host site and NAU for all credit-bearing internships, paid or unpaid, to establish the relationship, roles, and responsibilities of each party. Universal standard affiliation agreements are valid for five (5) years, unless otherwise stated, and they cover all students participating in internships at that host site during the course of the agreement. The departmental internship coordinator/faculty member should initiate the universal affiliation agreement on behalf of NAU when working with a student participating in an internship, fieldwork, or clinical experience. View the university policy for affiliation agreements here.
Steps to initiate affiliation agreements
The affiliation agreement process has moved online through OnBase. To download the OnBase Unity Client, follow these steps. Note: If you are accessing the Unity Client outside of the Flagstaff Mountain Campus, you will need to be connected to the NAU VPN. If you are using a Mac computer you will need to download the OnBase Web Client instead of the Unity Client OR visit https://onbase.nau.edu/ and sign in using CAS.
View the step-by-step written training guide here or view the training videos below.
Online training videos
Chapter 1 – Searching for an Agreement-Reporting Dashboard-Notes (14:09)
Chapter 2 – Standard Agreement Creation Submission (11:47)
Chapter 3 – System Task Changing Keywords in the Form and Regenerating a PDF (3:42)
Chapter 4 – Approvals for Standard Agreement (6:04)
Chapter 5 – System Task Changing a Standard Agreement to a Non-Standard (2:00)
Chapter 6 – Non-Standard Agreement Creation Submission (5:42)
Chapter 7 – Approvals for Non-Standard Agreement (2:56)
Chapter 8 – System Task Renewals (2:38)
Please note the video files are large and may take some time to load.
Non-standard agreements Accordion Closed
In the event that the internship host site wishes to deviate from the stipulations in the standard affiliation agreement, the agreement will need to go through the non-standard process. Login to OnBase (follow these steps to download if it is your first time using the system) and select non-standard as your agreement type to begin the process. View the step-by-step training guide here. Contact NAU-Contracts@nau.edu with any questions regarding the non-standard agreement process.
Other paperwork Accordion Closed
In addition to Affiliation Agreements, other forms from NAU’s Contracts, Insurance, & Claims department may apply to your credit-bearing fieldwork/internship activities:
- Acknowledgement of Risk- Mandatory Programs forms are required for those who attend a field trip as part of a class/credit-bearing experience (i.e. a hike into the Grand Canyon for class).
- Assumption of Risk- Voluntary Programs forms are required for those who are electing to attend a field trip or activity (i.e. a hike into the Grand Canyon as part of a voluntary Outdoor Adventures weekend social trip).
- Volunteer Registration forms are required for those who are volunteering to help with a class (i.e. helping with the class but not getting paid or getting credits for helping).
State authorization information Accordion Closed
NAU may need to be legally authorized by the state’s higher education agency to place students in an experiential activity in certain states outside of Arizona. More information about state authorization and the State Authorization Reciprocity Agreements (SARA) can be viewed on NAU’s State Authorization website. For questions, contact Matthew Gidley or firstname.lastname@example.org.
International opportunities Accordion Closed
If you are working with a student who is doing an internship/fieldwork/clinical placement abroad for academic credit, please follow the same process to have the organization sign an affiliation agreement. In addition, the student will need to register with NAU Education Abroad and complete the risk and release paperwork.
International organizations reaching out to recruit NAU students should be directed to NAU Education Abroad for review.
Questions? Contact Angelina.Palumbo@nau.edu, Director, Education Abroad.
Additional resources Accordion Closed
Below are recommended templates that can be used as is or adjusted as needed. Just remember that evaluations need to offer questions or prompts that allow for thoughtful and critical evaluation of the student’s perceptions and work, and provide information that can be built upon to strengthen the learning experience.