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Resources
On-campus employer resources
Career Development’s Student Employment program benchmarked peer institutions and assembled cross-functional working groups to design and develop consistent and compliant student employment practices at NAU.
The following pages will link you to the HR website for helpful resources with classifying, recruiting, and onboarding student employees.
The classification and compensation process works closely with the Talent Acquisition team in HR with a well-defined process that can be found through the HR website: Classification and Compensation. This page has many resources to help guide supervisors. Contact your Talent Acquisition Coordinator in HR for additional questions.
This process looks at 4 key concepts that come together in the student Position Description Form, which must be included in your request to post the job on Handshake.
- Role Category (primary nature of the position)
- Job Level (task complexity, degree of autonomy, necessary experience etc.) This also determines pay grade, where you can identify the appropriate hourly pay rate.
- Job Profile – align your job description with the job profile that most closely matches the role category and job level you selected.
- NACE competencies – use the common language of the NACE competencies to help students understand what skills they can develop if selected for this position.
Once your position is classified and the student position description form has been completed, you can submit your ‘Post and Fill a Student Position’ ticket within the Employee Service Center. The HR Talent Acquisition Team will take care of posting the position to Handshake based on the information you share. The HR webpage about Recruitment and Selection will provide a detailed outline of this process including the steps once the job is posted to Handshake, which includes:
- Reviewing/matrixing applications
- Conducting interviews
- Checking references
- Selecting and declining candidates
- Initiating the onboarding process
The onboarding process continues through the ‘Post and Fill a Student Position’ ticket that you started earlier in this process. Depending on the position, your new student employees may be required to complete some or all of the onboarding steps, which typically include:
- New Hire Xpress packet – virtual onboarding form
- Background check authorization
- I-9 Verification
- Fingerprinting
All new employees are required to complete certain training within 30 days of their start date. Student Employees can find the list of trainings through Udemy on the New Employee Welcome wepage.
The following resources are to guide supervisors through the processes affiliated with FWS, hiring international students, or completing work-related injury reports.
Student Employment at NAU partners with the Office of Scholarships and Financial Aid to make finding and hiring FWS-eligible students easy. FWS-eligible students are indicated as “work-study” in Handshake, making their applications easy for you to identify. For more information on posting work-study jobs in Handshake and identifying FWS-eligible applicants, review the Recruitment and Selection section above or contact StudentEmployment@nau.edu. To become an FWS employer or for questions about hiring students for Federal Work-Study (FWS) positions, contact the Office of Scholarships and Financial Aid at FederalWorkStudy@nau.edu.
International students are typically only allowed to work on campus due to their student visa statuses. Fortunately, there is usually little extra paperwork for an employer who hires international students and the recruitment and selection process in the same as for domestic students. Learn how to hire international students in three easy steps.
Find out what you need to know about student employee work-related injury reporting.
Still have a question about Student Employment? Contact StudentEmployment@nau.edu.