Work Control Center

Submitting a Work Request:

[NOTE: Requests pertaining to a specific date and/or time must be submitted at least two business days in advance.]

1. Use the “Submit work request or track work order” button at the top of the page, visit the iServiceDesk, or call our office at 928-523-4227.
2. If submitting online, log in to the TMA iServiceDesk using your NAU username and password.
3. Use the “Submit a Request” in the upper left corner of the page.
4. Select your facility. “Flagstaff Campus” is the default setting.
5. From the drop-down menu select the building in which you have a maintenance work request.
6. Your name and e-mail will auto fill in the “Submit Your Request” tab. Please include your phone number.
7. In the “Area” drop-down menu, select the area and or room number where you need the work done – i.e., room, office, hallway, classroom. NOTE: If the building/area location needed is not available, please contact the Work Control Center at 928-523-4227 to submit your work request.
8. If your request is for an academic building, please enter your speedchart number in the “Account #” box. If you are submitting a request for a campus living facility, you do not need an account number.
9. In the “Request” box please include a detailed description of the maintenance issue that needs attention or repair.
10. Use the “Submit” button.

The Processed Work Request:

1. After submitting the service request you will receive an email from work.control@nau.edu that will include your service request number.
2. When your service request has been accepted in the Work Control Center you will receive another email that will include your work order number.
3. Next, your work order is prioritized by urgency and dispatched to one of our 300 technicians.

Work order priority level definitions:

• Priority 0 – Emergency (anticipated response time of 2 hours) Fire, health, and safety items that demand immediate response to protect and save property and lives. There is an immediate response to alleviate the situation, but not necessarily a permanent repair. Examples would include but not limited to gas odor/leak, fire, etc.
• Priority 1 – Critical (anticipated response time of 24 hours) Failures that impair a system or component but does not render it inoperative. This work will normally be accomplished with same-day service. These are critical conditions that impair the use of a facility, pose a potential threat of personal injury, might cause equipment damage if not addressed, can cause a loss of research or work product, or can cause a serious disruption of university operations. This work will be given proper attention to determine the scope and to fit the work in among the normal, daily duties of the staff. Campus living facilities and food-service locations will take precedence over others of the same priority. Examples would include but not limited to, ADA compliance issues (inoperative door opener/closer, elevator outage), lock issues that pose a safety threat (campus living apartments), fire alarm beeping/troubles, roof leaks, multiple clogged showers/toilets/urinals/sinks (backup), etc.
• Priority 2 – Urgent (anticipated response time of 5 days) Work may be high profile in nature, have a short deadline date, or may affect research or work product. Examples would include but not limited to, clogged toilet, urinal, sink, shower (when other restroom/shower facilities are available), graffiti removal, etc.
• Priority 3 – Routine (anticipated response time of 30 days) Maintenance or service item that does not pose an immediate risk to facilities, systems, equipment or components and can be handled on a planned and scheduled basis. Advance coordination with the customer is typically required to allow scheduling of personnel and receipt of materials. Routine maintenance is the day-to-day, recurrent, or periodic work required to maintain and preserve a facility or facility’s mechanical systems at optimal working conditions. Examples would include but not limited to damaged ceiling tiles, light bulb replacements where adequate lighting exists, inoperative outlets, patch/paint, etc.
• Priority 4 – Scheduled (anticipated response time is variable ) These requests enter the job queue and are processed in the order in which they are received — large-scale/multi-trade work orders are treated as projects; they may require several months to complete. Jobs related to specific events require adequate lead-time to be completed on the date requested. While every attempt is made to accomplish all work in a timely manner, there are times when maintenance, a repair, or some other item of work must be deferred. The requesting department or individual will be notified of the reasons for the delay. Examples would include, but not limited to events with a deadline date, bluestakes, inspections, plan review, planned maintenance, etc.