Position Management

The Budget Office is responsible for managing positions that tie into the funding for that job. The position will be located in an organizational unit (division, department, etc.) and report to another full-time benefit eligible position. That position may also have other positions that report to it. A position has a certain work location, an organizational cost center to charge pay costs, and may define a specific budgeted amount for salary. A position does not represent a specific person but rather the work which needs to be performed. Please visit our FAQ’s page.

Position Management 101-Featuring Updated Position Request Form Recording

What we can help you with

Position Management provides a wide range of services. From setting up new positions, making changes to existing positions, and department reorganizations. In many cases the budget office works in conjunction with HR.

Position Requests For information about when and how to request new positions please visit the Position Request page. Funding Changes Existing positions funding can be updated using the Position Management Funding form. The funding form will be used for all types of positions (filled or vacant) instructions can be found for initiators and for an approver.

Department Moves Department moves can be done for single employees as well as entire departments. See the Department Moves page for additional information. ePars and ePosts   For information on NAU’s electronic Personnel Action Request form (ePAR) and electronic personnel requisition (ePOST) please visit the HR page. Use the Position Query to find your position number or request a position if one is not available.

Other Forms and Services

• Funding Report ePAR analytics
  • The ePAR Analytics Funding Report documentation will show you how to use the report to help you track ePAR’s and funding forms more easily. This report can help you view information about ePAR’s and funding forms, without having to look up each individual ePAR and tab through the multiple pages to get to the view form history page and so much more.
• Mobile phone and moving allowance
  • Mobile Phone and Moving Allowance forms and Moving Allowance User Guide. Please use PeopleSoft HR to navigate to HR Home>Manager/Department Dashboard>Position Query to search for a position number to use as a mobile phone allowance or a vacant temp pool position for a moving allowance. If one is not available please use the Position Request Form button to request a new pool position be created.
• New HR Department Setup
  • If a new department is required, send an email to the Budget Office with the new department name, parent department number, PO Box number, building number, phone number, fax number and effective date. This email should include VP or JFR approval.
• NAU Online Summer Session
  • Summer Session Info: https://www.nau.edu/VPAA/Summer-Sessions/. This webpage is managed by the Vice Provost Office for Academic Affairs. Summer session is a revenue generating session, as such, this page includes policy, documentation, and tools to help colleges and departments manage business processes.
• Reports To
  • Reports To is needed for every position number.
• Supplemental pay
  • Supplemental Pay forms can be found on the HR website to use for benefit-eligible employees who work on special projects over and above their regular job duties. There is a separate form for classified/service professional staff and faculty step1 & step2.
• Waiver
  • Waivers are found on the HR website form page. Waivers are used to hire a benefit-eligible employee without going through the normal recruitment steps. There is a separate form for classified/service professional staff and faculty/academic professional staff. To obtain a position number for the waiver, please use PeopleSoft HR to navigate to HR Home>Manager/Department Dashboard>Position Query to search for a position number to use. If one is not available, please use the Position Request Form button to request a position number to be assigned.