ePARs and Other Electronic Forms
The electronic personnel action request (ePAR) is the electronic form to process hiring, pay and termination transactions for all employees. Additional electronic forms allow users to change funding and position reports to.
Process Overview Accordion Closed
HR Employee Lifecycle team members will initiate the appropriate ePAR for a specific transaction which has been requested through an HR Service in the Employee Service Center Portal. Once the ePAR is initiated, it will then move through the appropriate approval process. All those involved in processing a particular transaction can view the progress of the ePAR and know its status at any point in time during the process. They will also be able to see who can work on or approve the form at each step. The completed ePAR form can be also be viewed when the process is finished.
To request a Hire, Change, or Termination ePAR:
- Within the Employee Service Center Portal, navigate to the Onboarding, Job Change, or Offboarding case and complete the required details in the case form.
- Once the case form is submitted, it will be sent directly to the HR Employee Lifecycle team for appropriate ePAR initiation.
- There may be additional items required to be completed prior to the ePAR being initiated, so ensure to stay up to date with the request through the Portal or through emails regarding comments that have been added.
- Approvers will review and approve the ePAR through to the final approval within Human Resources. Once HR Approves, the information is automatically loaded into LOUIE/PeopleSoft.
Request Services & ePARs
Hire an Employee
Utilize the Onboarding service to hire new, concurrent, or returning employees in any position type.
Change an Employee’s Job
The Job Change service will be used for all changes to an employee’s existing position.
Classification & Compensation Review
Utilize the General HR Inquiry service for any classification and/or compensation requests for Special Assignments, Reclassifications, etc.
Change Employment Status
The Offboarding service supports resignations, retirements, and end of temporary employment, as well as placing an employee on leave or returning from leave.
Managed by the Budget Office, the Funding Form is used to change the funding for a position; including filled positions, vacant positions and part-time pooled positions.
Managed by the Budget Office, the Position Request process is used to reuse or request a new position number.
Managed by the Budget Office, the Department Move process should be requested in the case of a permanent reorganization.
All services and assistance can be requested through the Employee Service Center.