Positions and Position Requests

Requesting a new position vs. reusing an existing position

When you need a position number the first thing you will need to find out is if you have an existing position number that can be used. If the position is a replacement of an existing job in most cases you will use the same position number that was previously vacated. Use the position query in PeopleSoft HR to view position numbers.

If your position is new you will want to use the PeopleSoft HR position query to see if you have any vacant positions that can be reused. There are two classes of positions: pool/non-benefit eligible positions and benefit-eligible positions. In the form, select new benefit-eligible when requesting a benefit-eligible position. Pool Positions are used for non-benefit-eligible employees including Student Wage, Federal Work-Study, Graduate Assistants, Part-Time Temporary Employees, and Part-Time Temporary Faculty. These positions can have multiple employees on the same position number. Pool positions can not move between departments. Graduate Assistants and Part-Time Temporary Faculty can have a position number change ePar executed while Student Wage, Federal Work-Study, and Part-Time Temporary Employees would require a term and rehire ePars.

Position Management 101-Featuring Updated Position Request Form Recording

Using the Position Query

The position query can be found in the self service area in PeopleSoft HR. Please reference the following instructions for how to use the query.

Position Request Form

The Position Request Form is available to use for requesting positions for employment searches (ePOST), pool, department moves, and titile changes. Please use the breadcrumbs in PeopleSoft (Louie) to navigate to Main Menu>Self Service>Position Query to access the Position Request form. Instructions on how to use the new form and the Position Query documentation are also available.