The Program Request Process
The Next Call for the Program Request Process: June 1, 2020
The Program Request Process is the first step toward seeking Provost/President approval in order to implement:
- New Academic Programs such as Degree Programs, Certificates, Minors, or Micro-credentials,
- Changes in Modality for an Existing Program,
- Changes in Campus for an Existing Program,
- Innovations (e.g., Consortium, International Locations, etc.), or
- Program Inactivations.
In consultation with your Dean and Academic Unit Leader, complete and submit the:
For more information about the process or the form, please see below.
Deadline for Submission: June 15, 2020
Complete requests will continue through the Program Request Process.
Purpose of the Program Request Process
The Program Request Process is the first step toward seeking Provost/President approval in order to implement:
- New Academic Programs such as Degree Programs, Certificates, Minors, or Micro-credentials
- Changes in Modality for an Existing Program
- Changes in Campus for an Existing Program
- Innovations (e.g., Consortium, International Locations, etc.)
- Program Inactivations
Developing an entirely new academic program, changing its modality or location for an existing program, implementing innovations and teaching out an inactivated program all require close collaboration across multiple areas of the University. In order to create the smoothest possible experience for faculty, department chairs and deans, the Provost’s Office developed this Program Request Process to bring these areas together to collaboratively support you in the launch of your new program, location, or initiative.
Timing of the Program Request Process
The Program Request Process begins with a Call sent out quarterly by the Provost. The next call for proposals will be early in the fall 2020 semester.
Outline of the Program Request Process
| Step | Action |
|---|---|
| Step 1 | The Provost submits a quarterly call for the program request process to Deans. |
| Step 2 | In consultation with the college’s Dean and Academic Unit Leader, a faculty member or Academic Unit Leader completes and submits the Qualtrics Form |
| Step 3 | As appropriate, NAU Online and Innovative Educational Initiatives will conduct a Market Need/ Workforce Analysis Report that will be provided to the Provost/President with your program request. If a Market Need/ Workforce Analysis Report is conducted, the faculty member, Academic Unit Leader and/or Dean who submitted the program request will also receive a copy of this report. |
| Step 4 | The Proposal and Market Need/Workforce Analysis Report is provided to the Provost/President. |
| Step 5 | The Provost’s Office announces decisions to Deans. To proceed, the faculty member, Academic Unit Leader and Dean are contacted to schedule a Program Request Launch Meeting. |
| Continuing Actions | As each program request is unique, the Program Request Launch Meeting is scheduled to determine exactly what paperwork, policies, and/or processes are required in order to launch your program. The timeframe to launch will be determined based on which processes are required. |
What’s in the Qualtrics form?
A new academic program Accordion Closed
New Academic Program (Degree, Certificate, Micro-credential, Minor, etc.)
- Proposed Title of New Academic Program
- Proposed Program or Degree Type (Micro-credential, Minor, Certificate, B.S., M.A., PhD, etc.)
- Level of Academic Program (UG/G/Other)
- College Resourcing the Program.
- Academic Unit Resourcing the Program.
- Modality of the Proposed Program (Mark all that apply)
- Geographic Site of the Proposed Program, if it will be offered in an in-person/blended format
Briefly describe the Academic Program. 1500 characters. We recommend including the following: (a) Briefly describe the discipline/area/field; (b) Summarize the content, skills, and learning experiences; and (c) Summarize the career/educational goals this academic program prepares students to achieve.
Brief Rationale. 1500 characters. We recommend including one or more of the following: (A) Cite evidence of student demand; (b) Cite evidence of market demand; (c) Cite external partnerships that may be leveraged for enrollment; (d) Cite Labor Statistics; (e) Cite growing occupational areas in the state or nation.
Curriculum Section. This section requests you to make two lists of the courses or course possibilities you will use for the program: courses that are already created, and courses that you will need to create.
Current Curriculum: Courses (or course possibilities) you will use for the program that are already created. Please include the Prefix, Course Number, and Title. Identify if the course would be required or an elective in this program. (No character limit.)
New Curriculum: Courses (or course possibilities) you will need to create in order to launch this program. Estimates are encouraged. Identify if the course would be required or an elective in this program. (No character limit.)
Resource Needs. The final section requests tentative staff or space/IT/equipment needs for the program.
Description of Tentative Staffing Needs. 1500 characters. We recommend answering this as follows: If you need faculty or staff to run the program, describe how many and what they would do.
Description of Space, IT and Equipment Needs. 1500 characters. We recommend answering this as follows: If you need space, ITS resources, or equipment, briefly list what is needed and approximate amounts.
A change to a program’s modality Accordion Closed
Modality Change
Full Name and Program Type of the Academic Program undergoing a modality change (e.g., Interdisciplinary Studies – Administration 90-30 B; Event Planning UCERT; Outdoor Leadership Minor, etc.)
Briefly describe the change in modality. (What modality will the program be moving to or what modality will be eliminated? e.g., Add Online; Add Personalized Learning, etc.)
Brief Rationale. 1500 characters. We recommend including one or more of the following: (A) Cite evidence of student demand; (b) Cite evidence of market demand; (c) Cite external partnerships that may be leveraged for enrollment; (d) Cite Labor Statistics; (e) Cite growing occupational areas in the state or nation.
If you are moving a program Online or to a Personalized Learning format, list the Current Courses that you will need to move to the new Modality. Please include the Prefix, Course Number, and Title. (No character limit.)
Description of Tentative Staffing Needs. 1500 characters. We recommend answering this as follows: If you need faculty or staff to run the program, describe how many and what they would do.
Description of Space, IT and Equipment Needs. 1500 characters. We recommend answering this as follows: If you need space, ITS resources, or equipment, briefly list what is needed and approximate amounts.
A change to a program’s campus Accordion Closed
Campus/Location Change
Full Name and Program Type of the Academic Program undergoing a campus/location change (e.g., Interdisciplinary Studies – Administration 90-30 B; Event Planning UCERT; Outdoor Leadership Minor, etc.)
Briefly describe the change in campus. (What campus will the program be moving to, or be eliminated from?)
Brief Rationale. 1500 characters. We recommend including one or more of the following: (A) Cite evidence of student demand; (b) Cite evidence of market demand; (c) Cite external partnerships that may be leveraged for enrollment; (d) Cite Labor Statistics; (e) Cite growing occupational areas in the state or nation.
Description of Tentative Staffing Needs. 1500 characters. We recommend answering this as follows: If you need faculty or staff to run the program, describe how many and what they would do.
Description of Space, IT and Equipment Needs. 1500 characters. We recommend answering this as follows: If you need space, ITS resources, or equipment, briefly list what is needed and approximate amounts.
An innovation (creating a consortium, expanding to international locations, etc.) Accordion Closed
Innovation
Describe what it is that you want to create:
Brief Rationale. 1500 characters. We recommend including one or more of the following: (A) Cite evidence of student demand; (b) Cite evidence of market demand; (c) Cite external partnerships that may be leveraged for enrollment; (d) Cite Labor Statistics; (e) Cite growing occupational areas in the state or nation.
Describe the cross-institutional areas that likely need to be involved with this endeavor (e.g., Registrar’s Office, HLC Accreditation, Curriculum & Assessment, Enrollment Management, Admissions, Institutional Research, ITS, etc.)
A plan’s inactivation Accordion Closed
Plan Inactivations
Full Name and Program Type of the Academic Program that will be inactivated.
Brief Rationale for the reasoning related to the program’s inactivation. 1500 characters.