Large Group Meeting Rooms
Purpose
Cline Library’s Large Group Meeting Rooms are intended to support the academic, educational, and organizational activities of the Northern Arizona University community. These rooms are available for reservation by:
- NAU academic departments and administrative units
- Registered NAU student organizations
Reservation Requests
- Campus Departments please complete the Event Information Form through Campus Events:
- Registered Student Organizations please submit your request through NAU True Blue Connects.
This room is located on the 1st floor of the library in the Studios. Please pick up your key at the Ask Us desk. The room includes:
- Windows computer with Video projector and screen
- DVD/Blu-ray player
- Full-room voice input and PTZ camera for video conferencing
- Two wall-mounted and two rolling whiteboards
- Maximum capacity: 30
By booking this room you are agreeing to the following terms: The room has a maximum capacity of 30 and a minimum of 10 users. Please contact Library.AskUs@nau.edu for assistance if necessary.
This room is located on the 2nd floor of the library. Please pick up your key at the Ask Us desk. The room includes:
- Windows computer with duo digital display screens
- Connection cables for projecting from your personal computer
- Webcam Lectern
- Dimmable lights
- Maximum capocity: 45
By booking this room you are agreeing to the following terms: The room has a maximum capacity of 45 and a minimum of 10 users. Please contact Library.AskUs@nau.edu for assistance if necessary.
Eligibility Requirements
By reserving a Large Group Meeting Room, the reserving individuals affirm that:
- Reservations are limited to registered student clubs and NAU departments.
- A group of ten or more students may use the room on a first-come, first-serve basis. Please check with the Ask Us! Desk to confirm current availability
- The meeting or event will include a minimum of ten (10) attendees.
- All attendees are current NAU faculty, staff, or students, unless otherwise authorized through university event approval processes.
- The reservation is being made for an eligible NAU-affiliated purpose and is not intended for use by external organizations, businesses, or community groups.
- The individual making the reservation is responsible for ensuring compliance with all applicable university and library policies.
- Reservations made on behalf of a recognized NAU Registered Student Organization must also comply with university event procedures.
External Organizations and Events
Large Group Meeting Rooms are generally reserved for use by the NAU community. External organizations, community groups, and non-NAU entities are not eligible to reserve these spaces.
Groups wishing to host an event involving an external organization must coordinate through Campus Events and follow all applicable university event policies and procedures. The library reserves the right to cancel reservations that do not meet eligibility requirements or that are found to have been reserved on behalf of an external group without the appropriate approvals.
Cline Library reserves the right to:
- Verify eligibility and room usage.
- Request additional information regarding a reservation.
- Cancel reservations that do not comply with library or university policies.
- Refer event organizers to Campus Events, True Blue Connects, or other appropriate university offices for additional approvals or alternative venue arrangements.