Campus Event Operations and Support
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  • Event Information Form

If you are submitting on behalf of an NAU registered student organization, do not proceed. Go to True Blue Connects to find the correct form.

 

Step 1 of 2

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  • Select the applicable category
  • STOP filling out this form - student organizations are required to fill out an event form in True Blue Connects that contains questions specific to the student organization event approval process!
  • Enter the name of the event.
  • Enter the purpose and/or name of the banner.
  • Enter your department or organization name.
  • Include where you plan to receive funding from.
  • Enter the event contact name- the primary person planning this event.
  • Enter the event contact email address.
  • Enter the Event contact phone number.
  • Enter the reservation contact name- the primary person planning this reservation.
  • Enter the event contact email address.
  • Enter the reservation contact phone number.
  • Enter the event contact email address.
  • Enter the Idea contact phone number.
  • Enter the event on-site contact - this person should be present during the entirety of the event and know the event details.
  • Enter the cell phone number for the event on-site contact. This should be a number they are able to respond to during the actual event (this should not be an office number).
  • Select whether this is a one-time event or whether it is recurring.
  • Select the days of the week when your event will occur.
  • Select how often the recurring event occurs.
  • Select the date of the event, or for recurring events, the date of the first event.
    MM slash DD slash YYYY
  • Select the start date for the reservation. NOTE: Banner reservations can be requested in 1 or 2 week blocks. Banner reservations always run Monday through Monday. Find out more about banner reservation policies here.
    MM slash DD slash YYYY
  • Select your preferred banner reservation length.
  • Select the date you are thinking of having the event, or for recurring events, the date of the first event.
  • Select the start time of the event.
    :
  • Select the end time of the event.
    :
  • Enter in the building where the event will take place. If you need help selecting a location, put "help me find a space."
  • Enter in the location(s) where you would like the reservation to take place. If you need help selecting a location, put "help me find a space."
  • Enter in the room(s) where the event will take place.
  • Enter how many people you are planning to attend in-person
  • Do you plan on having registration and/or ticketing for this event?
  • Do you plan to charge admission or other entry fees?
  • Do you plan to charge admission or other participation fees?
  • This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
  • Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
  • This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
  • Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
  • This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
  • Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
  • This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
  • Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
  • This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
  • Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
  • Enter any equipment needs for your event (ie. tables, chairs, A/V equipment, signs holders, etc.).
  • Marketing
  • Enter any vendors that will or may be contracted with for this event.
  • Are you considering having food and/or beverages at your event?
  • Where will you be getting your food/beverages from?
  • Select any additional University Services you need for this event.
  • Enter any other University Services your event requires here. ************NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
  • NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
  • NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
  • NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
  • NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
  • NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
  • Detail activities you have planned, including an itinerary if you have one. Please be specific.
  • Enter any additional information you'd like to provide with this submission.
  • Choose whether you would like for your event to appear on the NAU Events Calendar, located at https://events.nau.edu
  • Please provide: Your event description, including intended audience and cost; Applicable categories (to be pulled on the NAUgo App/your website); Any keywords (to be searched or pulled to your website)
  • You may optionally add a photo to be included with your event listing on the NAU Events Calendar.
    Max. file size: 20 MB.
  • I understand NAU is planning to fully open starting Fall 2021 and this reservation is currently scheduled to occur as noted on the attached agreement; however, health and safety developments may dictate a change to my current reservation details and/or a cancellation of my reservation(s).
  • I understand health and safety developments could require a change to my reservation with little to no notice and that it is my responsibility to keep abreast of all communication sent by Campus Event Operations and Support regarding this reservation.
  • I understand that flexibility remains vital with regards to events, meetings, and gatherings, and that Campus Event Operations and Support encourages all event planners to develop contingency plans for all events should they need to be modified, postponed or cancelled.
  • I understand that NAU has taken enhanced health and safety measures that apply to all students, staff, faculty, vendors, and visitors, and that all individuals must follow all University directives and policies.
  • I understand that at this time due to NAU's current guidelines, only two (2) people may be present as vendors at any given time.
  • I understand that I must drop off my banner(s) no later than 5pm the Friday before my reservation to the CEOS Office at the University Union (building 30), Room 111, to avoid cancellation of my reservation.
  • I understand that it is my responsibility to know when my banner reservation has ended, and CEOS will hold my banner in the CEOS Office for 5 business days after my banner reservation ends. I acknowledge that if I do not pick it up or contact CEOS to make other arrangements, CEOS will recycle it.
  • I understand that my banner must meet the following design requirements: Measure 3ft by 8 ft; If using NAU logos it follows the NAU logo use and requirement guidelines; Messaging must not advocate for or imply endorsement of a political position or personal opinion
  • I understand that Holidays and unexpected circumstances may delay the banner-handling process and that banners are only hung if weather is permissible. I acknowledge this may impact my banner reservation.
  • You may provide a file of the banner design. This is optional but please note that without a clear file, we may reach out to you with questions about your design.
    Max. file size: 20 MB.
Welcome
Location
Building 30
University Union
1050 S. Knoles Drive
Flagstaff, Arizona 86011
Mailing Address
P.O. Box 5670
Flagstaff, Arizona 86011
Email
campusevents@nau.edu
Phone
928-523-4313