Event Information Form - Campus Events

If you are submitting on behalf of an NAU registered student organization, do not proceed. Go to True Blue Connects to find the correct form.

All requests must be submitted at least 10 days prior to the event to be considered. Requests are processed in the order they are received.

As of November 1, 2024, Unions and Activities is now requiring a Speedchart for NAU Departments & Internal Groups when submitting a request for space.

Step 1 of 2

Please select one of the following:*
- I am planning a meeting/event
- I am requesting standard vendor space
- I am requesting a banner reservation **Available to internal groups only**
Requestor Group Type*
Select the applicable category
- I am part of a NAU Department / non-student internal group
- I am an external vendor
STOP filling out this form - student organizations are required to fill out an event form in True Blue Connects that contains questions specific to the student organization event approval process!
NAU Department / Internal Group Speedchart*
Please submit your Speedchart Account Number to proceed

Event Name*
Enter the name of the event.
Banner Content*
Enter the purpose and/or name of the banner.
Department/Organization*
Enter your department or organization name.
Have you reserved this space already?*
Billing Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Event Contact Name*
Enter the event contact name- the primary person planning this event.
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Event Contact Email*
Enter the event contact email address.
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Event Contact Phone Number*
Enter the Event contact phone number.
Reservation Contact Name*
Enter the reservation contact name- the primary person planning this reservation.
Reservation Contact Email*
Enter the event contact email address.
Reservation Contact Phone Number*
Enter the reservation contact phone number.
Event On-Site Contact*
Enter the event on-site contact - this person should be present during the entirety of the event and know the event details.
Event On-Site Contact Cell Phone Number*
Enter the cell phone number for the event on-site contact. This should be a number they are able to respond to during the actual event (this should not be an office number).
Event On-site Contact Email*
Enter the event contact email address.
Is this event one-time or recurring?*
Select whether this is a one-time event or whether it is recurring.
- One time event
- Multi-day event
- Weekly/Monthly Recurring event
I understand that there is a cost associated with tabling.*
Price depends on reservation length and additional needs.
- I understand
Recurring Event Days*
Select the days of the week when your event will occur.
- Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
How often does this recurring event occur?*
Select how often the recurring event occurs.
- Daily
- Weekly
- Bi-weekly
- Monthly
Starting Event Date*
Select the date of the event, or for recurring events, the date of the first event.
MM slash DD slash YYYY
Ending Event Date*
Select the date of the event, or for recurring events, the date of the first event.
MM slash DD slash YYYY
Banner Dates*
Select the start date for the reservation. NOTE: Banner reservations can be requested in 1 or 2 week blocks. Banner reservations always run Monday through Monday. Find out more about banner reservation policies here.
MM slash DD slash YYYY
Banner Reservation Length*
Select your preferred banner reservation length.
- One Week
- Two Weeks
Event Start Time*
Actual start time of the event.

: Hours

Minutes

AM/PM
Set-Up Time Needed*
The amount of time you will need before your event begins to set up
Event End Time*
Actual end time of the event.

: Hours

Minutes

AM/PM
Tear Down Time Needed*
The amount of time you will need after your event ends to tear down and clean up
Event Building*
Enter in the building where you would like the event to occur. If you need help selecting a location, put "help me find a space."
Reservation Location*
Enter in the location(s) where you would like the reservation to take place. If you need help selecting a location, put "help me find a space."
Event Rooms*
Enter in the room(s) where you would like the event to occur. If you need help selecting a location, put "help me find a space."
Room Set Up Request*
Select which room set up you'd like.
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Have you reserved this space?*
- I have reserved this space.
- I have not yet reserved this space.
Total Planned Attendance*
Enter how many people you are planning to attend in-person
Event Registration*
Do you plan on having registration and/or ticketing for this event?
- Yes
- No
Admission*
Do you plan to charge admission or other entry fees?
- Yes
- No
Vendor Admission*
Do you plan to charge admission or other participation fees?
- Yes
- No
Ticket Type*
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price*
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
Additional Ticket Type?*
- Yes
- No
Ticket Type 2*
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price 2*
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
Additional Ticket Type?*
- Yes
- No
Ticket Type 3*
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price 3*
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
Additional Ticket Type?*
- Yes
- No
Ticket Type 4*
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price 4*
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
Additional Ticket Type?*
- Yes
- No
Ticket Type 5*
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price 5*
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
NAU Supplied Equipment Needs
Enter any equipment needs for your event (ie. tables, chairs, A/V equipment, signs holders, etc.).
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Marketing
- I have marketing designs and a marketing plan in place.
- I need help with marketing, design, and/or a marketing plan - please contact me!
Contracted Vendors*
Enter any vendors that will or may be contracted with for this event.
Catering/Food*
Are you considering having food and/or beverages at your event?
- Yes
- No
Catering/Food Source*
Where will you be getting your food/beverages from?
- Sodexo/Campus Dining
- Another vendor. *Please note that external food vendors, including grocery stores, require a food waiver to be approved prior to the event start.
Additional University Services*
Select any additional University Services you need for this event.
- NAUPD
- Custodial
- Grounds
- Parking
- Other
- None
Other services*
Enter any other University Services your event requires here. ************NOTE: CSA will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
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Have you contacted NAUPD?*
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
This field is hidden when viewing the form
Have you contacted Custodial?*
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
This field is hidden when viewing the form
Have you contacted Grounds?*
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
Have you contacted Parking?*
NOTE: If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
This field is hidden when viewing the form
Have you contacted Catering?
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
This field is hidden when viewing the form
Have you contacted the other University Services?*
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
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Schedule of Events/Activities*
Detail schedule of events/activities you have planned, including an itinerary if you have one. Please be specific.
Additional details
Enter any additional information you'd like to provide with this submission.
Would you like your event or meeting to be added to the NAU Events Calendar?*
Choose whether you would like for your event to appear on the NAU Events Calendar, located at https://events.nau.edu
- Yes, please add my event to the NAU Events Calendar!
- No; my event is private or I will advertise it myself.
Event Description and Keywords*
Please provide: Your event description, including intended audience, setup of event, technology and cost; Applicable categories (to be pulled on the NAUgo App/your website); Any keywords (to be searched or pulled to your website)
Add a photo for the Events Calendar.
You may optionally add a photo to be included with your event listing on the NAU Events Calendar.
Max. file size: 20 MB.
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Scheduling Notice*
I understand NAU is planning to fully open starting Fall 2021 and this reservation is currently scheduled to occur as noted on the attached agreement; however, health and safety developments may dictate a change to my current reservation details and/or a cancellation of my reservation(s).
- Yes, I understand.
Last Minute Scheduling Notice*
If this request has been submitted in less than 10 days before the event date, Campus Event Operations and Support has the right to deny this request. It is my responsibility to keep abreast of all communication sent by CEOS regarding this reservation.
- Yes, I understand.
Contingency Plan Notice*
I understand that flexibility remains vital with regards to events, meetings, and gatherings, and that Campus Event Operations and Support encourages all event planners to develop contingency plans for all events should they need to be modified, postponed or cancelled.
- Yes, I understand.
NAU Policies Notice*
I understand NAU has taken enhanced safety measures that apply to all students, staff, faculty, vendors, and visitors, and that all individuals must follow all University directives and policies.
- Yes, I understand.
Vendor Maximum Participation Notice*
I understand that at this time due to NAU's current guidelines, only two (2) people may be present as vendors at any given time.
- Yes, I understand.
Notice*
I understand that I must drop off my banner(s) no later than 5pm the Friday before my reservation to the CEOS Office at the University Union (building 30), Room 111, to avoid cancellation of my reservation.
- Yes, I understand.
Notice*
I understand that it is my responsibility to know when my banner reservation has ended, and CEOS will hold my banner in the CEOS Office for 5 business days after my banner reservation ends. I acknowledge that if I do not pick it up or contact CEOS to make other arrangements, CEOS will recycle it.
- Yes, I understand.
Notice*
I understand that my banner must meet the following design requirements: Measure 3ft by 8 ft; If using NAU logos it follows the NAU logo use and requirement guidelines; Messaging must not advocate for or imply endorsement of a political position or personal opinion
- Yes, I understand.
Notice*
I understand that Holidays and unexpected circumstances may delay the banner-handling process and that banners are only hung if weather is permissible. I acknowledge this may impact my banner reservation.
- Yes, I understand.
Banner Design
You may provide a file of the banner design. This is optional but please note that without a clear file, we may reach out to you with questions about your design.
Max. file size: 20 MB.
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Untitled
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Post Custom Field
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As of November 1, 2024, Unions and Activities is now requiring a Speedchart for NAU Departments & Internal Groups when submitting a request for space.

Step 1 of 2

Welcome

Location

Mailing Address

Email

Phone

As of November 1, 2024, Unions and Activities is now requiring a Speedchart for NAU Departments & Internal Groups when submitting a request for space.

Step 1 of 2

Welcome

Location

Mailing Address

Email

Phone

Social Media