Event Information Form - Campus Event Operations and Support

If you are submitting on behalf of an NAU registered student organization, do not proceed. Go to True Blue Connects to find the correct form.

Step 1 of 2

Please select one of the following: * Required
- I am planning a meeting
- I am planning an event
- I'm not sure, I just have an idea
- I am requesting standard vendor space
- I am requesting a banner reservation **Available to internal groups only**
Notice * Required
Select the applicable category
- I am part of a NAU department/ am a NAU Affiliate
- I am an external vendor
- I am part of a NAU Student Organization
STOP filling out this form - student organizations are required to fill out an event form in True Blue Connects that contains questions specific to the student organization event approval process!

Event Name * Required
Enter the name of the event.
Banner Content * Required
Enter the purpose and/or name of the banner.
Department/Organization * Required
Enter your department or organization name.
Summary of Event Idea * Required
Budget * Required
Include where you plan to receive funding from.
Marketing Ideas * Required
Contracted Vendor Ideas * Required
Catering/Food Ideas * Required
Event Contact Name * Required
Enter the event contact name- the primary person planning this event.
Event Contact Email * Required
Enter the event contact email address.
Event Contact Phone Number * Required
Enter the Event contact phone number.
Reservation Contact Name * Required
Enter the reservation contact name- the primary person planning this reservation.
Reservation Contact Email * Required
Enter the event contact email address.
Reservation Contact Phone Number * Required
Enter the reservation contact phone number.
Idea Contact Email * Required
Enter the event contact email address.
Idea Contact Phone Number * Required
Enter the Idea contact phone number.
Event On-Site Contact * Required
Enter the event on-site contact - this person should be present during the entirety of the event and know the event details.
Event On-Site Contact Cell Phone Number * Required
Enter the cell phone number for the event on-site contact. This should be a number they are able to respond to during the actual event (this should not be an office number).
Is this event one-time or recurring? * Required
Select whether this is a one-time event or whether it is recurring.
- One time event
- Recurring event
Recurring Event Days * Required
Select the days of the week when your event will occur.
- Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
How often does this recurring event occur? * Required
Select how often the recurring event occurs.
- Daily
- Weekly
- Bi-weekly
- Monthly
- Per semester
- Semi annually
- Annually
Event Date - must be mm/dd/yyyy format * Required
Select the date of the event, or for recurring events, the date of the first event.
MM slash DD slash YYYY
Banner Dates - must be mm/dd/yyyy format * Required
Select the start date for the reservation. NOTE: Banner reservations can be requested in 1 or 2 week blocks. Banner reservations always run Monday through Monday. Find out more about banner reservation policies here.
MM slash DD slash YYYY
Banner Reservation Length * Required
Select your preferred banner reservation length.
- One Week
- Two Weeks
Tentative Event Date * Required
Select the date you are thinking of having the event, or for recurring events, the date of the first event.
Event Start Time * Required
Select the start time of the event.

: Hours

Minutes

AM/PM AM/PM
Event End Time * Required
Select the end time of the event.

: Hours

Minutes

AM/PM AM/PM
Event Time * Required
Event Building * Required
Enter in the building where the event will take place. If you need help selecting a location, put "help me find a space."
Reservation Location * Required
Enter in the location(s) where you would like the reservation to take place. If you need help selecting a location, put "help me find a space."
Event Rooms * Required
Enter in the room(s) where the event will take place.
Have you reserved this space? * Required
- I have reserved this space.
- I have not yet reserved this space.
Total Planned Attendance * Required
Enter how many people you are planning to attend in-person
Event Registration * Required
Do you plan on having registration and/or ticketing for this event?
- Yes
- No
Admission * Required
Do you plan to charge admission or other entry fees?
- Yes
- No
Vendor Admission * Required
Do you plan to charge admission or other participation fees?
- Yes
- No
Ticket Type * Required
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price * Required
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
Additional Ticket Type? * Required
- Yes
- No
Ticket Type 2 * Required
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price 2 * Required
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
Additional Ticket Type? * Required
- Yes
- No
Ticket Type 3 * Required
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price 3 * Required
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
Additional Ticket Type? * Required
- Yes
- No
Ticket Type 4 * Required
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price 4 * Required
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
Additional Ticket Type? * Required
- Yes
- No
Ticket Type 5 * Required
This defines who can purchase a ticket of this price. Example: General Admission, Student, Senior, Child, etc.
Ticket Price 5 * Required
Please indicate the revenue you would like to receive per ticket. Central Ticket Office charges a fee of $2 per ticket. The cost to patron will be the price entered here plus $2.
Event Equipment Needed
Enter any equipment needs for your event (ie. tables, chairs, A/V equipment, signs holders, etc.).
Marketing
- I have marketing designs and a marketing plan in place.
- I need help with marketing, design, and/or a marketing plan - please contact me!
Contracted Vendors * Required
Enter any vendors that will or may be contracted with for this event.
Catering/Food * Required
Are you considering having food and/or beverages at your event?
- Yes
- No
Catering/Food Source * Required
Where will you be getting your food/beverages from?
- Sodexo/Campus Dining
- Another vendor. *Please note that external food vendors, including grocery stores, require a food waiver to be approved prior to the event start.
Additional University Services * Required
Select any additional University Services you need for this event.
- NAUPD
- Custodial
- Grounds
- Parking
- Other
- None
Other services * Required
Enter any other University Services your event requires here. ************NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
Have you contacted NAUPD? * Required
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
Have you contacted Custodial? * Required
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
Have you contacted Grounds? * Required
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
Have you contacted Parking? * Required
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
Have you contacted the other University Services? * Required
NOTE: CEOS will act as the liaison between you and these University Services. If you have already contacted this group, please forward any communication to CampusEvents@nau.edu
- I have contacted this group already.
- I have not yet contacted this group.
Activities * Required
Detail activities you have planned, including an itinerary if you have one. Please be specific.
Additional Information/Notes
Enter any additional information you'd like to provide with this submission.
Would you like your event or meeting to be added to the NAU Events Calendar? * Required
Choose whether you would like for your event to appear on the NAU Events Calendar, located at https://events.nau.edu
- Yes, please add my event to the NAU Events Calendar!
- No; my event is private or I will advertise it myself.
Event Description and Keywords
Please provide: Your event description, including intended audience and cost; Applicable categories (to be pulled on the NAUgo App/your website); Any keywords (to be searched or pulled to your website)
Add a photo for the Events Calendar.
You may optionally add a photo to be included with your event listing on the NAU Events Calendar.
Max. file size: 20 MB.
Scheduling Notice * Required
I understand NAU is planning to fully open starting Fall 2021 and this reservation is currently scheduled to occur as noted on the attached agreement; however, health and safety developments may dictate a change to my current reservation details and/or a cancellation of my reservation(s).
- Yes, I understand.
Last Minute Scheduling Notice * Required
I understand health and safety developments could require a change to my reservation with little to no notice and that it is my responsibility to keep abreast of all communication sent by Campus Event Operations and Support regarding this reservation.
- Yes, I understand.
Contingency Plan Notice * Required
I understand that flexibility remains vital with regards to events, meetings, and gatherings, and that Campus Event Operations and Support encourages all event planners to develop contingency plans for all events should they need to be modified, postponed or cancelled.
- Yes, I understand.
NAU Policies Notice * Required
I understand that NAU has taken enhanced health and safety measures that apply to all students, staff, faculty, vendors, and visitors, and that all individuals must follow all University directives and policies.
- Yes, I understand.
Vendor Maximum Participation Notice * Required
I understand that at this time due to NAU's current guidelines, only two (2) people may be present as vendors at any given time.
- Yes, I understand.
Notice * Required
I understand that I must drop off my banner(s) no later than 5pm the Friday before my reservation to the CEOS Office at the University Union (building 30), Room 111, to avoid cancellation of my reservation.
- Yes, I understand.
Notice * Required
I understand that it is my responsibility to know when my banner reservation has ended, and CEOS will hold my banner in the CEOS Office for 5 business days after my banner reservation ends. I acknowledge that if I do not pick it up or contact CEOS to make other arrangements, CEOS will recycle it.
- Yes, I understand.
Notice * Required
I understand that my banner must meet the following design requirements: Measure 3ft by 8 ft; If using NAU logos it follows the NAU logo use and requirement guidelines; Messaging must not advocate for or imply endorsement of a political position or personal opinion
- Yes, I understand.
Notice * Required
I understand that Holidays and unexpected circumstances may delay the banner-handling process and that banners are only hung if weather is permissible. I acknowledge this may impact my banner reservation.
- Yes, I understand.
Banner Design
You may provide a file of the banner design. This is optional but please note that without a clear file, we may reach out to you with questions about your design.
Max. file size: 20 MB.

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