NAU On-Campus Department Event Procedures

Learn how to get started with your event or event idea!

On-Campus Department/Office Event Procedures

1. Submit an Campus Event Form online
2. Your request is reviewed by the NAU Campus Event Operations and Support (CEOS) Office to determine the scope of the event
3. Depending on the scope of your event…
   1. Our office will help you reserve a space or connect you with the appropriate building manager
      OR
   2. An Event Coordinator will contact you directly to create and review your “Event Checklist,” which typically contains the following information:
      1. Space reservation
      2. Space setup, staffing needs, and general event details
      3. Additional equipment – stage decks, specific tables, podiums, etc.
      4. External Vendors – the Event Coordinator will be your liaison for any contracts and insurance needs
      5. Facility Services needs – custodial, grounds, etc.
      6. Parking/Transit support needs
4. Once reviewed and approved, the CEOS Office will reserve the space and send a confirmation email to the event requester
   • • IMPORTANT: Please review this confirmation for overall accuracy and reply to the email saying “Approved” if everything looks correct
     • If there are any changes to be made, please reply with the necessary additional information
5. On the day of your event, you may request to have CEOS Office staff available to answer any questions or help make setup changes
6. After the event is over, the Campus Event Operations and Support Office will send out an invoice for any necessary payments, which can be made in-person or over the phone (inter-departmental transfer, cash, check, and credit cards are accepted)