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  • Event Information Form

Event Information Form

  • Please select one of the following: * Required
  • Notice * Required
    Select the applicable category
  • Enter the name of the event.
  • Enter your department or organization name.
  • Include where you plan to receive funding from.
  • Enter the event contact - the primary person planning this event.
  • Enter the event contact email address.
  • Enter the event contact email address.
  • Enter the event on-site contact - this person should be present during the entirety of the event.
  • Is this event one-time or recurring? * Required
    Select whether this is a one-time event or whether it is recurring.
  • Recurring Event Days * Required
    Select the days of the week when your event will occur.
  • How often does this recurring event occur? * Required
    Select how often the recurring event occurs.
  • Select the date of the event, or for recurring events, the date of the first event.
    Date Format: MM slash DD slash YYYY
  • Select the date of the event, or for recurring events, the date of the first event.
  • Select the start time of the event.
    :
  • Select the end time of the event.
    :
  • Enter in the building where the event will take place. If you need help selecting a location, put "help me find a space."
  • Enter in the room(s) where the event will take place.
  • Have you reserved this space? * Required
  • Attendee Sources * Required
    Where will your attendees be coming from?
  • Enter a number here.
  • Enter a number here.
  • Enter a number here.
  • Enter a number here.
  • Enter a number here.
  • Enter a number here.
  • Enter a number here.
  • Enter a number here.
  • Enter how many people you expect to attend this event.
  • Event Registration * Required
    Do you plan on having registration and/or ticketing for this event?
  • Admission * Required
    Do you plan to charge admission or other entry fees?
  • Safety Greeter/Monitor * Required
    A safety greeter will monitor and count guests within the event/meeting/gathering and will provide verbal instructions on safety recommendations and will hand out masks as needed. Do you have a safety greeter available for the entirety of the event?
  • Enter the name of the safety greeter.
  • Enter any equipment needs for your event (ie. tables, chairs, A/V equipment, signs holders, etc.).
  • Marketing
  • Enter any vendors that will or may be contracted with for this event.
  • Catering/Food * Required
    Would you like to have food and/or beverages at your event?
  • Catering/Food Source * Required
    Where will you be getting your food/beverages from?
  • Additional University Services * Required
    Select any additional University Services you need for this event.
  • Enter any other University Services your event requires here.
  • Have you contacted NAUPD? * Required
  • Have you contacted Custodial? * Required
  • Have you contacted Grounds? * Required
  • Have you contacted Parking? * Required
  • Have you contacted the other University Services? * Required
  • Signage * Required
    Signs must be posted in highly visible locations that promote protective measures.
  • Platform * Required
    What platform you would like to use for your event? Select all that apply.
  • Explain why this event cannot be done remotely during the pandemic, with reference to sponsored work requirements, degree progression, or other needs that justify the risk. Include why the event cannot be delayed until a later date or moved to a virtual-only platform.
  • How will you be using a virtual platform as part of your event? Please be descriptive.
  • Detail activities you have planned, including an itinerary if you have one. Please be specific.
  • Enter any additional information you'd like to provide with this submission. Include any safety measures pertaining to COVID-19.
  • Would you like your event or meeting to be added to the NAU Events Calendar? * Required
    Choose whether you would like for your event to appear on the NAU Events Calendar, located at https://events.nau.edu
  • Please provide your event description, applicable categories (to be pulled on the NAUgo App) and any keywords (to be searched or pulled to your website) as you would like them to appear on the NAU Events Calendar.
  • You may optionally add a photo to be included with your event listing on the NAU Events Calendar.
  • Notice * Required
    NAU has taken enhanced health and safety measures that apply to all students, staff, faculty, vendors, and visitors. All individuals must follow all University directives and policies, including but not limited to policies regarding wellness checks, physical distancing, use of face coverings, and enhanced hygiene, as well as all posted instructions while on the mountain campus or at any other facility or property owned or operated by NAU. While NAU is committed to the safety of everyone on campus, it is impossible for NAU to eliminate the risk of exposure to COVID-19 while on campus or other University property. As such, there is inherent risk of exposure to COVID-19 while on campus just as there is in any other public setting. By entering campus or any other facility owned or operated by NAU, you acknowledge and voluntarily assume all risks related to COVID-19.
  • Notice * Required
    I understand that it is the reserving party’s responsibility to monitor and promote safety and health with regards to this event, including but not limited to: ensuring all attendees know and comply with wearing a face mask in university buildings, foregoing the event if they feel sick or suspect they have been exposed to COVID-19, maintaining 6 ft of physical distance from other attendees, taking precautions when drinking or eating anything, good hand-washing practices, and any emerging safety practices communicated by Campus Services.
Campus Event Operations and Support
Location
Room 111 Building 30
University Union
1050 S. Knoles Drive
Flagstaff, Arizona 86011
Mailing Address
PO Box 5670
Flagstaff, Arizona 86011
Contact Form
Email
unions@nau.edu
Phone
928-523-4313