Reporting time during a leave of absence

Most leaves of absence provide approved unpaid time away from work, but there are several ways employees can replace some or all of their income while on a leave of absence.

• Salary Continuation: Sick, vacation and compensatory time (if eligible).
• Disability Payments: Short Term Disability and Long Term Disability.
• Worker’s Compensation: Worker’s Compensation benefits.
• Compassionate Transfer of Leave: Donated vacation time taken as sick time.

You must report paid time off (sick, vacation, or compensatory time if eligible) on your online timesheet in LOUIE – HR for any pay period in which you have time away from work during a leave of absence. If an employee cannot report their own time then the supervisor may submit it on their behalf.

How to continue your pay while on a leave of absence

While on a leave of absence employees are required to report accrued paid time off through their online timesheet for any time away from work in the following order:

• Sick
• Vacation
• Compensatory time (if eligible)
• Leave without pay
  • Employees can only submit leave without pay if they do not have enough accrued time off in a pay period to cover their standard hours or if they are offsetting short term disability payments from Unum or worker’s compensation payments from ADOA State Risk Management.