Hire Xpress (also known as the Compliance Center) uses secure online forms to collect the information necessary to set up new employees via a New Hire Packet. The employee’s employment identity and authorization are completed in Hire Xpress as well.
If the employee is going to be working from a remote location or online outside the State of Arizona, within the United States, please ensure they are listed as a Remote/Out of State employee on the Onboarding case request to the HR Employee Lifecycle team.
How it works Accordion Closed
- Once the Onboarding case form has been initiated, the HR Employee Lifecycle team will initiate the New Hire Packet by utilizing a few pieces of information about the employee.
- An email with the log-in information is sent to the new employee. The employee will log into the NAU Employment Center and provides the necessary information by entering the data into the online hire forms.
- When the employee completes the online portion of the New Hire Packet, they will then present their original employment identity and authorization documents to the Human Resources office to complete their Form I-9. Once the identification is recorded, the New Hire Packet details are then uploaded into LOUIE/PeopleSoft.
Must be completed no later than first day of employment
Must be completed no later than 3 business days after first day of employment
Review the necessary personal info needed
Hire Xpress FAQs
When is a Hire Xpress/New Hire Packet needed? Accordion Closed
A New Hire Packet will be needed if an employee is brand new to the University as an employee or if they have not been employed within the last 6 months. The Form I-9 will be need to be recompleted as well.
When does the New Hire Packet and Form I-9 need to be completed? Accordion Closed
We recommend that the employee completes the New Hire Packet as soon as they receive it, then complete their Form I-9 on their first day working. The employee should not start working if they have not completed the online portion of the New Hire Packet, but they have three business days after their start date to complete the Form I-9.
What if our employee is out of state? Accordion Closed
When submitting the Onboarding case, ensure you indicate if your employee is Out of State or working Remote within Arizona. *Ensure that the Out of State Hiring Process has been fully completed and approved before the Onboarding case is submitted.
The HR Employee Lifecycle team will still initiate the electronic New Hire Packet, however the Form I-9 may be completed differently, as they might not be able to come in person to the HR office. Your HR team member will ensure that the new employee is able to complete the Form I-9.
What if our employee does not have an email account? Accordion Closed
You can assist the employee with setting up a free email through ‘Yahoo’, ‘Gmail’, or other internet providers. The employee can also come to HR for assistance.
Can my employee present copies of the employment identity and authorization documents to complete their Form I-9? Accordion Closed
No. The employee must bring the original documents to complete the Form I-9. We cannot accept, copies, scans, or photos of these documents.
After the New Hire Packet and Form I-9 is completed, does the employee automatically receive access to the system? Accordion Closed
Most employees will have system access once the Hire ePAR has been initiated, which normally occurs once the New Hire Packet has been completed.
How will I know if the employee has worked in the past six months? Accordion Closed
The HR Employee Lifecycle team will confirm if the employee has worked in the past six months and whether or not they need a New Hire Packet.
What if my employee never comes into work? Accordion Closed
Notify your HR Employee Lifecycle team member through the Onboarding case and the appropriate steps will be taken to cancel the New Hire Packet.