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  • Benefits – Leaves of Absence

Quick Links

  • Request a Leave of Absence 
  • Summary of Leave of Absence Policies
  • Leave of Absence Policies

Supervisor Resources

  • Managing Leaves
  • Work Related Injuries
  • Report of Injury Form

Contact a Benefits Advisor

Faculty and Appointed Staff Vicki Adney 928-523-6147 Vicki.Adney@nau.edu

Classified Staff Iris Price 928-523-7143 Iris.Price@nau.edu

What is a Leave of Absence?

A leave of absence provides approved time away from work. Unless taking a planned vacation, you should request a leave of absence if you need to spend five or more consecutive days away from work.

Important:  If not on an approved leave of absence time away from work could be considered an unauthorized absence

To learn more about leaves of absence review – What is a Leave of Absence?

How to request a leave of absence Accordion Closed

Whenever possible you should request leave of absence at least 30 days in advance. If your leave of absence is unplanned you should follow your department’s call in procedure.

  • The first step is to talk to your supervisor about the time you are going to need away from work.
  • You request a leave of absence by completing the online Leave of Absence Request form.
  • You will receive an email confirming the receipt of your request.
  • Your supervisor will be notified by Human Resource of you have requested leave.
  • Human Resources will evaluate your request and notify you if you are eligible for a leave of absence.
  • Be sure to provide your supervisor and Human Resources your contact information and also response to inquiries from your supervisor and Human Resources promptly.

Reasons for a Leave of Absence Accordion Closed

Eligible employees may request a leave of absence for reasons including:

  • health condition
  • to care for a covered family member
  • birth or bonding with a new child
  • personal reasons including education
  • military service and training
  • bereavement
  • bone marrow or organ donation

How leave can be taken Accordion Closed

A leave of absence can be taken three ways:

  • Continuous: Full schedule over an uninterrupted period of time
  • Reduced schedule: Reduces an employee’s usual number of working hours per work week, or hours per workday
  • Intermittent: Leave is taken in separate blocks of time for either treatment or a flare up.  Not permitted under all policies.

Income Replacement Accordion Closed

Most leaves of absence provide approved unpaid time away from work, but there are several ways for an employee to replace some or all of their normal income while on a leave of absence.

  •  Paid Time Off: Sick, vacation and compensatory time (if eligible).
  •  Disability Payments: Short term and long term disability
  •  Workers Compensation: Worker’s compensation benefits.
  • Compassionate Transfer of Leave: Donated vacation time taken as sick time.

Reporting paid time off Accordion Closed

Most leaves of absence like Family Medical Leave are unpaid. For the time away from work related to an unpaid leave of absence you are required to use accrued paid time off in the following order:

  • Sick
  • Vacation
  • Compensatory Time (if eligible)

You must report all time way from work on your online timesheet on LOUIE. If you do not have enough paid time off to cover you standard hours for any pay period you should report leave without pay.


Types of Leaves of Absence

NAU offers a variety of leaves of absence, paid time off plans and disability benefits that provide employees approved time away from work with the potential for income replacement when they are not working.

Family Medical Leave (FML) Accordion Closed

Eligibility

Employees who have at least 12 months of service and who have 1,250 hours of service during the preceding 12-months.

Reasons for Leave

  • A serious health condition such that the employee is unable to perform the essential function of the the job
  • A serious health condition affecting legal spouse, parent or child
  • Birth and care of a newborn child
  • Placement of a child for adoption or foster care
  • Care for family member in the military

Amount of Leave

  • Up to 12 weeks
  • Runs concurrent with Extended Medical and Industrial Leave

How Leave is Taken

  • Continuous
  • Reduced Schedule *
  • Intermittent *
*For birth and bonding, leave can be taken as a reduced schedule or intermittently only if approved by the department.

Income Replacement

  • Leave is unpaid.
  • Employees must use accrued paid time off (sick, vacation and comp time if eligible).
  • May also be eligible to receive disability benefits.

Benefits

  • Can continue coverage if employee premiums are paid through payroll deduction or personal payment.
  • Coverage can be canceled if premium payments are 30 days late.
Review the FML policy

Parental Leave Accordion Closed

Eligibility

Regular employees not eligible for FML

Reasons for Leave

  • Birth and care of a newborn child
  • Placement of a child for adoption or foster care

Amount of Leave

Up to 8 weeks

How Leave is Taken

  • Continuous
  • Reduced Schedule *
  • Intermittent *
*For birth and bonding, leave can be taken as a reduced schedule or intermittently only if approved by the department.

Income Replacement

  • Leave is unpaid.
  • Employees must use accrued paid time off (sick, vacation and comp time if eligible).
  • May also be eligible to receive disability benefits.

Benefits

  • Can continue coverage if employee premiums are paid through payroll deduction or personal payment.
  • Coverage can be canceled if premium payments are 30 days late.
Review the Parental Leave policy

Extended Medical Accordion Closed

Eligibility

Regular employees with at least 6 months of service

Reason of Leave

  • Employee’s serious health condition
  • Care for a covered family member (spouse, child or parent) with a serious health condition

Amount of Leave

  • Up to 6 months not to exceed the number of days actively at work during the preceding 6 months
  • Runs concurrent with FML and Industrial

How Leave is Taken

  • Continuous
  • Reduced Schedule if proceeded by a continuous period

Income Replacement

  • Leave is unpaid.
  • Employees are required use accrued paid time off (sick, vacation and comp time if eligible).
  • May also be eligible to receive disability benefits.

Benefits

  • Can continue coverage if employee premiums are paid through payroll deduction or personal payment.
  • Coverage can be canceled if premium payments are 30 days late.
Review the Extended Medical Leave policy

Personal Accordion Closed

Eligibility

Regular employees with at least 6 months of service

Reason of Leave 

  • Personal reasons
  • Education

Amount of Leave

Up to 6 months not to exceed the number of days actively at work during the preceding 6 months.  Exception for education: Up to 12 months can be granted

How Leave is Taken

Continuous

Income Replacement

Leave is unpaid, but employees can use accrued paid time off (sick*, vacation and comp time if eligible) and disability benefits for income replacement.

Benefits

  •  Paid status: Can continue coverage as long as employee premiums are paid.
  •  Unpaid status: Can continue coverage as long as total premium (employee + employer) is paid. Coverage can be canceled if premium payments are 30 days late.
Review the Personal Leave policy

Extended Military Accordion Closed

Eligibility

Regular employees and employees who meet the eligibility requirements under USERRA

Reason of Leave

Military service

Amount of Leave

Up to 5 years

How Leave is Taken

Continuous

Income Replacement

Up to 30 paid days in a 2 year period.  All other leave is unpaid. Employees can use accrued paid time off (vacation or comp time if eligible)

Benefits

  •  Paid status: Can continue coverage as long as employee premiums are paid.
  •  Unpaid status: Can continue coverage as long as total premium (employee + employer) is paid. Coverage can be canceled if premium payments are 30 days late.

Review the Extended Military Leave policy

Victim’s Accordion Closed

Eligibility

All employees

Reasons for Leave

  • As defined under the Arizona Victim’s Leave Laws
  • Based on situation

How Leave is Taken

Continuous

Income Replacement

Leave is unpaid, but employees can use accrued paid time off (vacation or comp time if eligible) for income replacement

Benefits

Can to continue coverage if employee premiums are paid through payroll deduction or personal payment. Coverage can be canceled if premium payments are 30 days late.

Review the Victim’s leave policy

Bone Marrow\ Organ Donation Accordion Closed

Eligibility

All employees

Reasons for Leave

Bone Marrow or Organ Donation

Amount of Leave

  • Bone Marrow: Up to 5 days
  • Organ Donation: Up to 30 days

How Leave is Taken

Continuous

Income Replacement

Leave is paid

Benefits

Can to continue coverage if employee premiums are paid through payroll deduction or personal payment. Coverage can be canceled if premium payments are 30 days late.

Review the Bone Marrow\ Organ Donation policy

Other Types of Leaves of Absence

Welcome to Human Resources
Location
Building 91
Centennial Building
411 S Beaver Street
Flagstaff, Arizona 86011
Email
HR.Contact@nau.edu
Phone
(928) 523-2223