Forms, Worksheets, & Tools
Proposal Development Forms
Disclosure of SFI Questionnaire Certification Accordion Closed
(Revised 10/4/2023)
Disclosure of SFI Questionnaire Certification (Section II Supplemental)
Request for a Reduction or Waiver of F&A Costs Accordion Closed
This request form has been migrated to ServiceNow effective 7/1/2021.
Request for a Reduction or Waiver of F&A Costs
Please see the Request for a Reduction or Waiver of F&A Costs Knowledge Base article for information accessing and completing the form. This form should be completed and submitted to OSP at least two (2) weeks prior to the sponsor’s deadline.
Justification for Direct Charging Admin and Clerical Costs Form Accordion Closed
(Revised 1/30/2019)
Justification for Direct Charging Admin and Clerical Costs Form
The salaries of administrative and clerical staff should normally be treated as indirect (F&A) costs. Direct charging of these costs may be appropriate if certain following conditions are met. Download form for more information.
Late Submission Waiver Request Form Accordion Closed
Request form has been migrated to ServiceNow effective 7/1/2021.
Late Submission Waiver Request Form
OSP requires that a complete sponsored project proposal package be received no later than four (4) business days prior to the sponsor’s deadline to allow reviews for compliance with sponsor and University requirements and on-time submission to the sponsor. When a sponsored project proposal package must be provided late to OSP, an approved waiver is required in order to proceed with this review and submission to the sponsor if at all possible. For additional information, view the late submission guidelines.
Request for Approval to Serve as Principal or Co-Principal Investigator Form Accordion Closed
Request form has been migrated to ServiceNow effective 7/1/2021.
Request for Approval to Serve as Principal or Co-Principal Investigator Form
Please see the Approval to Serve as Principal or Co-Principal Investigator Knowledge Base article for information accessing and completing the form.
(See Policy on Principal Investigator Eligibility )
Sponsored Project Tuition and Fee Waiver Request form Accordion Closed
(Revised 6/3/2021)
Sponsored Project Tuition and Fee Waiver Request form
The request for a tuition and fee waiver should be completed and submitted to OSP at least two weeks prior to the sponsor’s deadline
Subcontractor vs Vendor Determination Form Accordion Closed
(Revised 11/9/2018)
Subcontractor vs Vendor Determination Form
Utilize form to help determine whether the party receiving federal funds is characterized as a subrecipient/subaward or a contractor (“vendor”)
Subrecipient Commitment Form Accordion Closed
(Revised 8/16/2023)
This form is used to document the participation of proposed sub-recipient/subcontractors. No sub-award will be issued until the completed form is received.
(See Subrecipient Commitment Form Instructions)
Award Management Forms
Cost Transfer Justification Form Accordion Closed
(Revised 10/8/2019)
Cost Transfer Justification Form
Expenses that are transferred must be reasonable, allocable, and consistently treated as direct costs.
Participant Certification Form Accordion Closed
(Updated 8/21/2020)
Participant Payment Disbursement Form Accordion Closed
(Updated 8/7/2023)
Request to Add Subaward to an Existing Project Accordion Closed
Request form added to ServiceNow effective 7/1/2021.
Request to Add Subaward to an Existing Project
Please see the Request to Add Subaward to an Existing Project Knowledge Base article for information accessing and completing the form.
Signature/Approval Delegation Form Accordion Closed
(Revised 5/14/2021)
Sole Source Justification & Cost/Price Analysis Form Accordion Closed
(Issued 1/7/2016)
Sole Source Justification & Cost/Price Analysis Form
Federal regulations governing research contracts (not grants) require that sole source and cost/price justifications be provided for all subawards under contracts.
Sponsored Project Action Request (SPAR) Form Accordion Closed
Request form has been migrated to ServiceNow effective 7/1/2021.
Sponsored Project Action Request (SPAR) Form
The SPAR form is also used for a No Cost Extension.
Additional SPAR Form Resources:
- Sponsored Project Action Request (SPAR) Knowledge Base article
- Procedure for Securing Internal Approvals (No-cost Extensions, Budget Modifications, and Advanced Account Requests).
Worksheets and Tools
Budget Template Accordion Closed
(Revised 10/26/2022)
Budget Modification Worksheet Accordion Closed
(Issued 8/21/2020)
Fringe Benefit Calculator Accordion Closed
(Revised 10/2/2023)
Charitable (Gift) vs. Non-Charitable Support Checklist Accordion Closed
(Updated 5/18/2021)
Grant Chart Field Value Set for Questionable Account Codes Accordion Closed
(Issued 11/9/2018)
NAU Salary Cap Worksheet Example Accordion Closed
(Issued 3/25/2017)
PeopleSoft Grant Balance Inquiry Instructions Accordion Closed
(Issued 4/11/2017)
Subrecipient Risk Analysis Tool Accordion Closed
(Issued 11/21/2018)