Travel forms and tools
This form used to request students to be absent from campus.
This electronic certification shall be completed by the traveler on an annual basis prior to traveling on university business. The annual travel certification instructions will provide additional information on the form and how to complete it.
This will take you to the report that shows real-time information on approved and pending Annual Travel Certifications. For additional information on the report, please see this document.
For those departments that designate justification for exception to policy signers. Justification for exception to policy signers have travel policy expertise and will hold the same responsibilities as the departmental business manager.
The Exhibit J Document is a required form used to provide a detailed certification that the expenses incurred by the traveler are correct and complete.
This form is used to compare the reimbursement or PCard purchase of gasoline to the potential mileage claim.
To document students’ names and affiliations who receive money for per diem expenses. This form is to be used for group travel and attached to the Exhibit J Document as supporting documentation.
The Non-Employee Travel Reimbursement form is used to assist a non-employee traveler to document and certify expenses that will be reimbursed by NAU. Non-employees are reimbursed through Account Payable in accordance with policy CMP 421-02: Interviewees and Other Non-Employees.
To be used as justification when more than one person from a department attends a conference, meeting, training session or seminar out of state.
The Student Team/Group Travel List is used to identify the students participating in the travel and to be attached to the Exhibit J Document. It is used for group travel.
The Daily Travel Activities and Spending Log is a tool that can assist the traveler in tracking activities while in travel status.
This link provides an overview of the TA processing procedure.
The Travel Brochure is used as a quick reference for the NAU Traveler.
The Travel Worksheet Form is used to assist the traveler in estimating the cost for travel prior to departure.
Travel Mileage Log (Excel)
The Travel Mileage Log is to assist the traveler to document mileage between multiple destinations. This form is not a requirement for reimbursement for travel, although information from this form will need to be attached on the Exhibit J Document.
This presentation provides a brief overview of travel policy for the NAU traveler.
The Vehicle Rental Justification Form is used to assist the traveler in justifying the use of a rental vehicle. If used, must be attached to Exhibit J.