Student Group Events

Welcome to NAU Auditoria, and thank you for booking your event with us!

This page will provide you with the knowledge to ensure that your event meets the criteria for both NAU events as well as Auditoria’s own in-house rules. It is our goal to ensure that you and your guests have a positive experience, and that you understand and accept the rules of the venue. It is Auditoria’s job to ensure that we meet your expectations for your event – we want you to be successful, and for your guests to enjoy their experience! So long as you are communicating your needs to us, that will help ensure the smoothest operation possible.

All student groups are required to complete event request process through True Blue Connects. If you have any questions about the venue or its capabilities, or even just need general guidance on how your event can work within our space, please contact auditoria@nau.edu.

Event Pricing and Payment

Student groups can rent one of our venues at a discounted rate. As these prices are subject to change, please contact auditoria@nau.edu for up-to-date information.

Once confirmation of the event has been emailed to you, a quote will be sent separately. Forward this information along to TrueBlueNAU@nau.edu; this can help you secure potential Room Reservation Funds for your event. You will be invoiced for the room rate and labor costs once your event is over – equipment use is all included! This is usually sent within one week or before the end of the month (when feasible), and sent to the email address associated with the event request. It is the responsibility of the client to reach out to True Blue at TrueBlueNAU@nau.edu with the invoice to secure payment.

Failure to complete payment in a timely fashion can result in restrictions placed on the club, including a hold placed on campus-wide events within the organization until it is paid. For more information, please visit the True Blue homepage.

All rentals of our venues will include student staff support. It is mandatory that our staff be present for events, both to support the event organizers with the successful execution of their event and to ensure that the venue is treated properly.

  • Labor is $25/hr per staff member
  • The amount of labor and the number of staff needed for each event are up to the discretion of management
    • For most events, one to three staff will be present

The following items are included with student group rentals as part of the room rate:

  • Chairs
  • Tables
  • A/V equipment (projection, microphones, audio playback)
  • General lighting

Depending on the scope of your event, additional charges may apply.

Venue Policies

When in Ardrey Memorial Auditorium, Ashurst Hall, or Kitt Recital Hall there are a few important guidelines to keep in mind that are applicable to all three spaces. If any of these policies are broken there may be an extra charge for any clean-up or damages, or your group may be banned from renting a space from the Auditoria again in the future.

  • No smoking or vaping of any kind is allowed in the building
  • No alcohol possession or consumption
  • No hitting/throwing large objects that could damage the lights or other equipment
  • No using equipment for anything other than its intended purpose
  • No fire of any kind
  • No activity that will leave a permanent mark on the venue or risk unnecessary harm to an individual
  • No materials of any kind that will leave a mess or residue, even if impermanent (confetti, glitter, etc)
    • If these items are used, the student group is responsible for its cleanup or you will be billed additional labor
  • Use blue painter’s tape only for securing decorations and signage
  • Do not sit or jump off the stage edge
  • No food or drink on stage (water only)
  • No helium balloons

Please ensure that all relevant rules are communicated to your guests and event planners alike!

Overview of Venue Options

Refer to the following pages for venue-specific information such as capacity, A/V, and regulations so that you can be better prepared for your event!

  • Seats 1,300 in total! There are roughly 900 seats on the orchestra level, and 400 seats in the balcony
  • Best suited for large ensemble performances, or events with an expected attendance of over 250
  • Skateboards, sports balls not allowed inside the venue
  • More details and technical specifications can be found on the Ardrey Auditorium page
  • Stage Dimensions:
    • Proscenium – 54’ wide, 26’ high, 2’ 6” deep
    • Stage is 39’ deep and 66’ wide upstage of fire line
  • House Notes:
    • Seating:
      • Lower Orchestra Level: 935
      • Balcony: 385
      • Total: 1320
      • Wheelchair Access: Rows F & X

  • Kitt Recital Hall seats 250
    • Wheelchair Access: Rows C & N
  • Acoustically spectacular space for small ensembles or solo artists – no monitors or sound reinforcement needed!
  • Skateboards, sports balls not allowed inside the venue
  • Catering is allowed in the Kitt Atrium, but all catering must go through NAU Catering
  • More details and technical specifications can be found on the Kitt Recital Hall page.

  • The Kitt Atrium refers to the open lobby space just outside Kitt Recital Hall
  • This space can be used as a small reception venue if you are interested in adding on catering to an event you already have booked in Ardrey Auditorium or Kitt Recital Hall
  • 7 high-top cocktail tables as well as pipe and drape can be used
  • All catering must go through NAU Catering
  • More details and technical specifications can be found on the Kitt Recital Hall page

  • Ashurst Hall is a prime location for many student group events, because of the flexibility of the space to suit many types of events and the affordability
  • Ashurst Hall is a beautiful ballroom-style venue with a stage located in historic Old Main
  • Windows cannot be opened
  • Maximum capacity: 250 people theater-style, 200 banquet
  • Catering is allowed on the house floor, but all catering must go through NAU Catering
    • No food/drink/gum allowed on stage. Water in a sealable container only
  • No dressing room space
    • Small conference room on 1st floor may be reserved, pending availability
  • More details and technical specifications can be found on the Ashurst Hall page

Planning Your Event

Upon receiving confirmation that the event is approved, the Event Coordinator for Auditoria will reach out to confirm your venue setup needs, in addition to your schedule. Both are important because they allow us to avoid unnecessary labor charges and confusion.

Setup need include:

  • Client arrival times and full event itinerary
  • Layout, including tables/chairs
  • Plans for decoration
  • Projection (including whether or not audio will be embedded)
  • Microphone needs
  • Pre-show music
    • Auditoria cannot provide music for events, but can provide the means to play it over our house speakers

If any of these details are left open, it may impact the timeliness of your event day-of. Should you have any updates for your event after you’ve submitted these details, please contact auditoria@nau.edu and we’ll accommodate the changes as best we can!

Staffing

NAU Auditoria student workers will be present to ensure that you have a positive experience in our venue, in addition to reinforcing the guidelines while you and your guests are in the space.

Their duties include:

  • Supervision of Auditoria rules
  • Audio/Visual setup and support
  • Setup of tables, chairs
  • Teardown of all equipment
  • Emergency Coordination
  • Security of the venue

When in the space, please communicate all needs and concerns with the student manager. Depending on the circumstances, we may not be able to assist – but we will do our best!