ASRS 20/20 Rule Report
ASRS 20/20 CriteriaAn employee becomes a member of the Arizona State Retirement System (ASRS) when that employee is engaged to work at least 20 hours a week for at least 20 weeks in a fiscal year. This is also referred to as the "20/20 criteria" for membership. [A.R.S.§ 38-711(23)(b)]
ASRS 20/20 Rule ReportEvery pay period, the report is updated by Human Resources and posted on the 20/20 rule report webpage (see "Trending Reports" on the sidebar) for all affected variable hour employees, excluding student workers and graduate assistants, who have worked 20 hours or more per week for at least one week since the beginning of the fiscal year. The fiscal year starts on the beginning of the pay period that includes July 1.
Information on the report includes:Number of weeks– The number of weeks an employee has worked 20 hours or more. The employee can work 20 hours or more for 19 weeks and thereafter the hours must be 19 hours or less per week. Multiple positions– The report will show if an employee has multiple positions in different University departments. There are some employees who work in more than one department and this requires the departments to collaborate to manage the variable hour employees' hours worked. We understand that it might be challenging to revise a faculty’s teaching schedule in the middle of a semester and we hope that the report will assist you in making future assignments. Increasing week count– If an employee's week count has increased from the previous pay period, the report will indicate a "Y" in the Increasing Week column. Enrolled in ASRS– If an employee is already enrolled and participating in ASRS, the report will indicate a "Y" in the ASRS column. Future termination date– If an employee has a future termination date, the report will have the actual future termination date for employees. This can be used as a management tool as well. We encourage you to review the report with care because some situations might be difficult to manage. One important thing to note is that hours that are not entered through the online time application may be calculated differently, so if you believe the week count for your employee is incorrect, please let us know as soon as possible. To view, download or print the report, click on the ASRS 20/20 Rule Report under “Trending Reports” on the right side bar.
Methods on how to manageHere are some methods on how to manage your variable hour employees’ weekly hours to avoid exceeding the ASRS 20/20 rule:
- Ensure that your part-time faculty is teaching no more than seven credit hours over the whole semester.
- Part-time employees can work 20 hours or more up to 19 weeks and thereafter reduce the employee’s hours to 19 hours or less per week through the end of the fiscal year.
- Consider establishing a regular full-time benefit-eligible position and recruiting a regular status employee to do the work.
- If the employee has multiple positions with the University, please coordinate efforts with affected departments to manage the employee’s weekly hours.