Saving tips

Screen your mailing list for unnecessary names, duplicates and incomplete addresses.
Use “Certified” instead of “Registered” mail whenever possible. It costs less and still provides a receipt and notice of delivery to the sender.
Do not over-insure. The USPS, UPS, and FedEx will pay only the actual value of an item, not the declared value.
Use postcards for short messages or announcements. The cost is 1/3 less than ending an envelope.
Combine mailings when possible into a larger envelope for distribution at the location.
Use Business Reply envelopes provided by vendors, instead of department envelopes.
FAX the information when time is crucial, instead of using Express mail.
Request Library and Book rate whenever possible. Savings can be as much as 50% of the cost of 1st class mail.
Use Intra-campus envelopes for on-campus mail. Use regular business envelopes for off-campus mailings only.
Use Non-profit/Bulk Rate whenever possible, saving can be as much as 20 cents per mail piece.
Use “Courtesy Reply” instead of “Business Reply” and save on first-class postage, plus 10 cent processing fee.
Whenever possible, fold material in half and place in a 6×9 or #10 envelope to reduce postage.

These FREE items are to assist you with your mailing needs:

Intra-campus envelopes to be used for department on-campus mail only
Recycled rubber-bands to bundle your outgoing mail
USPS trays and tubs to send your outgoing mail to Postal Services for processing
USPS specialty mail forms example: certified and insured USPS forms
USPS Priority envelopes and boxes