Course scheduling tools
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Master planning: academic leadership
Considerations when building future course schedules should start with the Course Capacity Projections. Then, information gleaned from the following factors will help refine your schedule planning process:
- Increases or decreases in academic program enrollment.
- Increases or decreases in academic program retention.
- Increases or decreases in enrollment in courses serving students across campus and/or multiple majors (e.g. Foundation Courses, BIO 181, Liberal Studies Courses, etc.)
- Impacts of course level and meeting times related to course completion rates. This information is to be used in combination with your unit’s course completion rates (available in Tableau*). Please Note: Due to high demand on our infrastructure during peak times (9:00 AM – 4:00 PM), we will continue to ask units to schedule outside these peak hours.
- One-time and external factors (e.g. pockets or influx of quick growth, spike in applications or enrollments in high-demand programs).
Enterprise Reports Accordion Closed
Course schedule building and planning folders have been built in Business Objects for easier navigation.
All classes by term: This report displays non-canceled classes and related details by the selected term. The data returned includes college, division, unit, instructor, requirement designation, reserve capacity, class career, campus, session, facility usage and more. A screenshot has been provided to show you where a shortcut for the report is located in Business Objects.
Class enrollment with wait list summary: This report counts class enrollment for the prompted term and breaks down enrollment status codes and status reasons for each class, including wait list history information. A screenshot has been provided to show you where a shortcut for the report is located in Business Objects.
Macro course enrollment trends [also available in Tableau]: This report displays information for the selected terms’ enrollment events for the term, academic unit, career, and campus selected. Intended to assist users in managing enrollment caps and sections offerings. A screenshot has been provided to show you where a shortcut for the report is located in Business Objects.
Tableau* Reports Accordion Closed
Fall 2019 & Spring 2020 enrollment: This dashboard provides daily enrollment headcounts for active enrollment terms prior to their Census date. Current terms enrollment headcounts are compared to same relative day for prior year, prior year 1st Day of Term headcounts and prior year Census headcounts. A screenshot has been provided to show users the look of the dashboard.
Application/Admission Dashboard: This dashboard provides a three-year comparison of all new applicants (undergraduate and graduate), from the application submission through enrollment. It can be drilled down to the degree program level. A screenshot has been provided to show users the look of the dashboard.
Undergraduate cohort retention and graduation analysis: This dashboard is intended to provide retention as well as graduation rates for all new undergraduate students assigned to a degree-seeking Fall cohort since 1994. A screenshot has been provided to show users the look of the dashboard.
Macro course enrollment trends: This dashboard provides information for course enrollments for Fall terms, starting with Fall 2014. A screenshot has been provided to show users the look of the dashboard.
Course completion data: This dashboard provides course level DFW and grade distribution information by academic college, academic division, term and respective class section. A screenshot has been provided to show users the look of the dashboard.
Course Projection Reports – AY ’20-21 Accordion Closed
- Under- and over-built – courses that have a capacity set to either 40 or more seats over the projected enrollment or -20 or fewer seats under projections are highlighted red on columns G, H, I and T.
- Zero Capacity – courses that have a capacity of 0 are highlighted orange on columns G, H, I, and P. These are active courses with zero capacity.
- New Courses – courses that were not offered in the previous like term (Fall 2019 or Spring 2019) are highlighted green on columns G, H, and I. These courses do not have projections as there is no enrollment data form the previous like term. Without data to go off, the ask here is that units give a close look.
Suggested planning timeline Accordion Closed
Utilizing the data and tools available above, identify all major and minor requirements for graduate and undergraduate programs, including certificates, for the fall, spring and winter terms two academic years into the future.
- Consider the approved and anticipated curricular changes and plan accordingly.
- Determine which term(s) these courses will be offered.
- Consider lists of major or minor requirements in which students have a choice, and determine a cycle of offerings based on current and past course schedules and enrollments.
- Consider courses that rotate on a multi-year basis (e.g. every other year, ever even year, etc.)
Utilizing the data and tools available above, identify all elective, service, and topics courses for graduate and undergraduate programs, including certificates, for the fall, spring and winter terms two academic years into the future.
- Consider anticipated curricular changes and plan accordingly.
- Consider lists of courses which students have a choice, and determine a cycle of offerings based on current and past course schedules and enrollments.
- Consider courses that your unit provides that satisfy institutional requirements such as: liberal studies, diversity, foundation requirements, etc.
Discuss this preliminary schedule with faculty and solidify adjustments before asking course schedulers in the units to start mapping and building the courses.
* University employees who need access to the Tableau dashboards to support their job junctions may obtain access by completing the following:
- NAU’s FERPA Online Training. If completed this training previously, it does not need to be completed again.
- NAU’s Tableau Data Usage and Access Online Training.
- Email Tableau@nau.edu to request access to the dashboards.
Course building: course schedulers
Please refer to the Schedule of Classes maintenance page on the Registrar’s Office website to access tools and forms needed for your unit’s schedule build.
Questions about course scheduling?
Questions about course data?
Management Analyst, Sr.
Resource and class scheduling facilitators