Third-Party Property Coverage
The Arizona Department of Administration Risk Management Division (“ADOA RMD”) or the University do not cover personal property. This includes personal property owned by faculty, staff, and students.
There is no coverage for personal property that an employee may bring to work such as but not limited to computers, art work, and books.
ADOA RMD or the University do not insure personal property of students living on campus. Students are encouraged to purchase renters insurance. Parent’s homeowners insurance may cover property owned by the student living on campus. The University and hall staff assumes no responsibility for loss, theft, or damage to personal belongings in or on residence hall property. This policy extends to resident rooms, storage areas, auto and bicycle lots, and all other residence hall areas. Residents are advised to carry homeowner’s or renters’ insurance coverage on their personal belongings.
However, if the individual incurring the loss believes his/her loss or damage resulted from the University’s negligence, then the individual may submit a third-party liability claim (Notice of Claim Against the Arizona Board of Regents form) in accordance to applicable Arizona Revised Statutes (“A.R.S.”) for claims against public entities (A.R.S. §12-821.01).
Borrowed, leased, loaned, or rental property
ADOA RMD covers personal property (not owned by the University) that is within the University’s care, custody, and control due to a written lease, contract, or agreement finalized prior to the loss (A.R.S. §41-621A.4). An authorized University individual with signature authority must review and sign the written lease, contract, or agreement. This applies to all personal property borrowed, loaned, rented, or leased for University business.
When personal property is damaged or stolen, the responsible University department/employee must either contact the local law enforcement agency to file a police report (for losses due to criminal damage or theft), or fill out the University on-line Damage Report (for non-criminal losses). The claim must be filed within 90 days from the date of the loss. The following supporting documentation will be required for all third-party claims filed:
- copy of the written lease, contract, or agreement (if applicable)
- photographs of the damaged property
- copy of the police report or damage report
- two estimates to repair or replace the damaged/stolen property
Personal property required on the job
ADOA RMD covers personal property, except vehicles and computers, which a University employee is required to bring to the job as a condition of employment with the University (Arizona Administrative Code R2-10-102.D.4). In such cases, the employee’s job description must stipulate the requirement to use personal property on the job. The employee and supervisor shall submit an inventory list (specifying description of property, make/model/serial numbers, date of purchase, and condition of property) to Risk Management prior to the loss. ADOA RMD shall insure personal property that is under the clear responsibility of the University.
For more information on Third-Party Property Coverage, contact Risk Management at (928) 523-2009.