Property Control Authorization (PCA) Form

A Property Control Authorization (PCA) Form is required for:

• All departmental transfers
• Recording missing, lost, or stolen assets

PCA Procedures

• Access the PCA form.
• Complete the form and obtain all required signatures.
• Keep a signed copy for your records and forward a copy to Property Administration.

Missing Assets

• Assets reported missing must go through two consecutive inventory cycles with a PCA form completed for each cycle.
• Both PCA forms must include signatures from the Dean/Director and the Vice President/Provost.
• Once both cycles are complete, the assets will be removed from the University’s fixed asset inventory.

Transfers Between NAU Departments

• Signatures are required from both:
  • The department releasing the equipment
  • The department receiving the equipment
• Include the new building and room number where the equipment will be located.
• Forward a copy of the signed form to Property Administration.

Equipment Requiring a PCA Form

• Capital equipment
• Computers capitalized as part of a larger capital equipment system
• Tablets (Windows OS and Mac OS)
• Non-capital equipment that is tagged to include but not limited to printers, cameras, and projectors.

Transfers to Property Surplus

• Equipment transferred to Surplus must be processed through WebData 2.0.

For questions, contact: NAU-PropertySurplus@nau.edu

See Campus Services for additional information.