Contact ASNAU
Reimbursements
This is a service funded by the 23 fee that is available to all Flagstaff Mountain Campus undergraduate students, and registered undergraduate student clubs and organizations. Please review the Reimbursement Guidelines and contact ASNAU_VPSA@nau.edu if you have any questions about reimbursements.
What we reimburse
- Conferences, tournaments, and competitions
- Campus-wide events
- Graduate exams, and more!
Amount
Individuals = $1000 per year
Clubs/Orgs = $2000 per year
Reimbursement applications are now open.
To apply for reimbursement, please fill out the ASNAU Reimbursement Application
Reimbursement Process:
- 1. A club or individual will submit a reimbursement request to ASNAU using the ASNAU Reimbursement Application.
- 2. A club or individual will bring their receipts to the ASNAU Front Desk.
- Any documentation requested by ASNAU needs to be supplied within 7 days of the request.
a. Documentation may include, but is not limited to, additional receipts, payment confirmation, roster of event attendees, or mileage calculation information.
b. If this documentation is not provided within 7 days of the request, the request will be terminated.
- Any documentation requested by ASNAU needs to be supplied within 7 days of the request.
- 3. Once the receipts have been turned in, the ASNAU Vice President of Student Advocacy and Chief Financial Officer will analyze the receipts.
- 4. After the receipts have been looked over, the ASNAU Appropriations Committee Chair will reach out to the designated representative and schedule a meeting time.
- 5. The ASNAU Appropriations Committee Chair will assign the request to a Senator who will draft a Senate Bill that requests reimbursement from NAU for the club or individual.
- 6. A representative for the club or individual must attend an ASNAU Appropriations Committee meeting to explain the request and answer any questions.
- a. After being invited to attend Appropriations, the representative has up to 2 weeks to attend before the Bill is tabled indefinitely.
- 7. The ASNAU Appropriations Committee will approve or deny the request.
- a. If denied, the reimbursement cannot be reimbursed by ASNAU.
- b. If approved, the club or individual will need to stay in contact with the ASNAU Vice President of Student Advocacy, Chief Financial Officer, and Operations Assistant Manager to finalize the request before it is sent to the school for final approval.
- 8. After ASNAU submits the Bill and Supporting Documentation to the school, there are additional approvals from the NAU..
- a. If any of the above people deny the request, the ASNAU Vice President of Student Advocacy and Operations Assistant Manager will work with the club or individual to fix the issue and procure reimbursement.
- 9. A check will be made and needs to be picked up by an authorized person and signed out.
- a. Currently checks can be picked up with Erica Kragness in the ASNAU Office.
Additional Information:
- Physical receipts are due to the ASNAU office no later than 7 days after completing the Reimbursement Application.
- We do not accept PayPal, Venmo, CashApp, or any other money exchange app receipts.
- Club/individuals will only be reimbursed up to the total amount of all their receipts.
- It is the club/individual’s responsibility to attend the Appropriations Committee on their appointed date.
- The club/individual must submit their event to True Blue Connects.
- If approved, it will take NAU Finance 2-3 months to process a check.
- The check must be picked up from ASNAU Operations Assistant Manager in the ASNAU office.
Contact ASNAU@nau.edu with any questions