Flagstaff Mountain Campus checklist
Congratulations on your acceptance to Northern Arizona University! Please carefully read through each step of this checklist to help guide you in your transition.
Steps to complete:
1. Accept your offer of admission & pay your enrollment deposit Accordion Closed
- Log in using your NAU User information, and accept your offer of admission.
- Enrollment Deposit: As a recipient of specific VA Educational benefits (Chapter 33, Chapter 31), we will defer the required $250 portion of the NAU Enrollment Deposit Fee. If you have already paid this deposit, you will be reimbursed at the end of the term. If you have NOT yet paid this, please contact our office at email@example.com with your name, ID and the VA education benefit you are utilizing and we will defer the deposit for you
- This Enrollment Deposit Fee holds your spot at NAU and is non-refundable until specific timelines. For more information, please visit: Next Steps
- You will be liable to pay this fee at a later date or by other means such as Financial Aid if the VA does not cover the full amount based on your eligibility.
- IMPORTANT: The $100 housing deposit is not paid or deferred by NAU’s Veteran and Military Services. This is a separate deposit for those requesting on-campus housing. If you are seeking priority on-campus housing, you must visit Residence Life online and complete the application. The aforementioned $100 will be billed to your LOUIE account and will need to be paid within a week.
2. Initiate your VA education benefits Accordion Closed
Initiate your Application through the VA’s Online Portal to get your Certificate of Eligibility (COE). NAU administers the following VA Education Benefits:
- Chapter 33 – Post-9/11 GI Bill® – At least 90 aggregate days of active service after September 10, 2001, or were discharged with a service-connected disability after serving at least 30 consecutive days after that date.
- Chapter 30 – Montgomery GI Bill® – Active Duty – There is various eligibility criteria for this program and a minimum service obligation.
- Chapter 1606–Selected Reserve – The VA does not have authority under the law to make or reverse eligibility determinations. Your Guard or Reserve component makes decisions regarding your eligibility for this benefit.
- Chapter 35 Survivors’ and Dependent Educational Assistance: Stipend available to survivors’ and dependents of veterans with 100% P&T Disability.
- Chapter 31 Vocational Rehabilitation and Employment (VR&E) – Have received a discharge that is other than dishonorable Have a service-connected disability rating of at least 10% from VA Apply for VR&E services
- DOD Tuition Assistance – NAU also administers the Department of Defense Tuition Assistance for Eligible Active Duty Military.
3. COE – Certificate of Eligibility Accordion Closed
We will need a copy of your Certificate of Eligibility (COE) for our records and in some cases for Residency. Don’t forget that you must have listed NAU as your school of choice. If you are having any issues please contact our office.
NOTE: It could take up to 2 months to receive your COE from the VA. The COE is sent directly to you and not to NAU. You do NOT have to wait for your COE to continue through the remaining steps on this list. Please continue.
4. Register for Orientation Accordion Closed
NAU expects all new students to attend an NAU orientation session. For veterans, whether you are a transfer or a freshman student, this consists of a very helpful 2 day, in-person orientation.
- Student Veteran Orientation: Register for the Student Veteran Orientation. Please choose the applicable semester, then choose “Student Veterans.” This is a 2-day, in-person student veteran orientation that replaces the freshman or transfer student orientation. Meals provided.
- Complete online orientation, before attending Student Veteran Orientation which provides additional important resources and information for new incoming students. This is optional but strongly recommended.
5. Enroll in Classes and Complete Priority Enrollment Accordion Closed
Complete Priority Enrollment online as soon as possible so academic advisors can confirm your transfer credits (including Military Credits earned) and build a preliminary schedule for your first semester. You may also add comments to the bottom of the Priority Enrollment Form as to specific courses for which you would like to enroll such as the two noted below: NAU is proud to offer students who have served or are currently serving two courses specifically designed and ONLY open for the military connected student. These course are covered under Liberal Study requirements:
FYS 131: Cultural Understanding First Year Seminar – Veteran Integration Course 3 Credits. — Offered in the Fall and Spring terms
FIN 190-007: Social and Political Worlds – Personal Finance in a Global Economy 3 Credits. Offered in the Spring terms.
- During the student veteran orientation and even by phone before you arrive, you will have the opportunity to meet with your academic advisor to review and finalize your class schedule, if needed. You are able to make changes to this initial schedule all the way through the first week of courses.
6. Submit Your Course Schedule for VA Benefits Accordion Closed
Once you have completed your VA education benefits and enrolled in classes, you will need to “submit your course schedule for VA benefits”. This will initiate your VA Enrollment Certification for your monetary benefits and can be completed on your LOUIE account.
IMPORTANT: You must submit your course schedule for VA benefits EVERY TERM, and resubmit the form if you make any changes i.e. add/drop classes. If you do not submit your course schedule through your LOUIE account, the VA will not be informed of your enrollment into school.
NO CERTIFICATION = NO MONEY.
- Dropping a class: If you drop a class after the add/drop date, you must email us with the name of the class(es) you are dropping and the reason. There may be financial implications associated with dropping class(es) after the add/drop date. Please feel free to contact the VSC for guidance in this process.
- If you are using Ch. 33 Post 9/11 benefits, the VA pays Tuition and Fees directly to NAU. NAU will defer your due date for the tuition and mandatory fees portion of your balance AFTER you certify your classes. Your BAH and book stipend is paid directly to your bank account which you set up when you applied for benefits. You will need to pay NAU directly for any fees outside of tuition/mandatory fees such as meal plans, housing charges, transportation fee, etc. which will not be put on the Vet Pay Plan.
- If you are using Ch. 30, Ch. 1606 or Ch. 35 benefits, the VA ONLY pays a monthly stipend directly to you through your bank account which you set up online. NAU offers a free “Vet Pay Plan” for by Request only. To request this pay plan, you will need to email us after you submit your courses for VA benefits.
- The Vet Pay Plan is a deferment that postpones payment of your associated tuition and certain fees until the NAU VA Certifying Official bills the Department of Veteran Affairs.
7. Financial Aid Accordion Closed
All students should complete the Free Application for Student Aid (FAFSA) at. FAFSA determines your eligibility for Federal Student Loans as well as state/federal grants (grants = money you do not pay back), and also is a requirement for many scholarships.
Make sure to report any veteran/military benefits you will be receiving. Financial Aid is initially based on your “prior-prior year’s earnings”. If this doesn’t accurately reflect your income at the time you will be taking classes, talk with the VSC and we will provide information on the Financial Aid appeal process through the NAU Financial Aid Office to have your award reassessed.
FAFSA opens October 1st each year. You will need to re-apply to FAFSA every October and the sooner you complete it, the better in terms of funding availability. *We suggest marking your calendars as a reminder to do this each October!
- IMPORTANT: You must submit your residency form BEFORE the Add/Drop Date of your first term!
8. Residency/Tuition Rate Accordion Closed
If you are deemed an out-of-state resident or a WUE student, there are a few options you may be eligible for to obtain the in-state tuition rate.
** Remember the VA only pays the in-state portion of your tuition. As soon as you are physically living in Arizona, and enrolled in courses, please submit the In-State Tuition/Yellow Ribbon Form.
9. Provide Immunization Documentation Accordion Closed
A list of required immunizations and how to submit documentation can be found at NAU Medical Services. Always include your NAU ID on any documentation submitted.
10. Transcripts Accordion Closed
- (You most likely have already submitted transcripts as part of the requirements of your NAU Admissions application; however, please ensure you have submitted all your transcripts).
- Military Transcripts:
- Other Transcripts: Request an official copy of transcripts for high school (if applicable), colleges and/or universities you were enrolled in prior to your application to NAU. Be sure that final grades are posted and graduation dates are indicated, if applicable.
- Request transcript(s) be sent to:Office of Undergraduate Admissions and Orientation
NAU Box 4084
Flagstaff, AZ 86011-4084
** Military Transcripts will be evaluated on a case-by-case basis.
11. Get Connected Accordion Closed
- Connect with a seasoned student veteran to show you the ropes through the Vet Jack Program. Email us and we can get you connected with veteran student resource navigator based on your academic field of interest.
- Join the Student Veterans of America (SVA). Please sign up through True Blue Connects to become a member of the NAU SVA; you can also find information about other clubs and student organizations. This is a registered student organization on campus to support and promote the veteran perspective on campus. You will receive emails highlighting our monthly social and university events. You can also find us on Facebook.
- Northern Arizona TRIO Veterans Upward Bound (VUB): This program is designed to help eligible veterans gain a jump-start in their academic careers. Refresh your academic skills with individualized instruction. Learn time management, financial literacy, and study strategies. Phone: 928-717-7686 | FAX: 928-776-2083 | Email | Website
- The W.A. Franke College Veteran Student Center: Dedicated to serving military affiliated students within the School of Business (FCB) as well as Hotel and Restaurant Management (HRM). FCB (Bldg 81), Room 105. Email: Zachary.Hamilton@nau.edu | Phone: 928-523-0335 |
- Check out our Resource Guide for many other support organizations
- FLG student veteran/military checklist
- FLG dependent utilizing VA benefits checklist
- Online and community campus veteran/military checklist
- DODTA checklist
Serving our Military-Connected students and families by focusing on exemplary service, professionalism, and respect.