{"id":11647,"date":"2026-07-30T23:02:00","date_gmt":"2026-07-30T23:02:00","guid":{"rendered":"https:\/\/in.nau.edu\/university-policy-library\/?page_id=11647"},"modified":"2026-07-30T23:05:37","modified_gmt":"2026-07-30T23:05:37","slug":"workspace-assignment","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/university-policy-library\/workspace-assignment\/","title":{"rendered":"Workspace Assignment"},"content":{"rendered":"
Campus Operations<\/h5>\n

Workspace Assignment (Interim)<\/h3>\n

Policy Owner:<\/strong> Vice President for Capital Planning and Capital Operations
\nResponsible Office:<\/strong> Space Management
\nOrigination Date:<\/strong> July 30, 2026
\nLast Revised:<\/strong> n\/a<\/p>\n

\n
\n Click here for a printable pdf<\/a>\n <\/div>\n<\/h4>\n

Definitions<\/h4>\n

Dedicated Workspace:<\/u><\/strong> a workspace assigned to one employee.<\/p>\n

Shared\/Rotational Workspace:<\/u><\/strong> a workspace assigned to two or more employees who use it on different days or at different times.<\/p>\n

Touchdown Workspace:<\/u><\/strong> an unassigned workspace that can be reserved for short-term or occasional use.<\/p>\n

University Facilities:<\/u><\/strong> all buildings or other properties owned, operated, managed, or controlled by the University wherever located.<\/p>\n

Policy<\/h4>\n

A.\u00a0\u00a0\u00a0 Scope<\/p>\n

    \n
  1. \u00a0This policy applies to all University workspaces within University Facilities including any employee workspace designated by Space Management for individual, shared, rotational, occasional, or temporary work use.<\/li>\n
  2. This policy does not apply to classrooms, event venues, research laboratories and spaces, or temporary structures.<\/li>\n<\/ol>\n

    B.\u00a0\u00a0\u00a0 Workspace Ownership and Allocation<\/p>\n

      \n
    1. All University workspaces are institutional resources. Workspace assignment does not create ownership, permanent occupancy rights, or an entitlement to a specific workspace, furniture configuration, or workspace type.<\/li>\n
    2. Space Management allocates workspaces to units, maintains the official record of space assignments, establishes and applies space standards, evaluates utilization, approves workspace changes, and reassigns workspace when necessary to support University priorities, operational needs, safety, or efficient space utilization.<\/li>\n
    3. Units may assign specific workspaces to individual employees within the space allocated to the unit by Space Management and in accordance with this policy and applicable procedures. Supervisors must notify Space Management of individual workspace assignments upon initial assignment and when any changes occur, including reporting vacant workspace.<\/li>\n<\/ol>\n

      C.\u00a0\u00a0\u00a0 Workspace Assignment<\/p>\n

        \n
      1. Workspace assignments must be based on a prioritization of University needs rather than individual or unit preference or historical occupancy.<\/li>\n
      2. Space Management and units must consider the following factors when allocating and assigning workspace:\n
          \n
        1. a.\u00a0\u00a0\u00a0\u00a0 On-campus frequency:<\/b> the employee\u2019s regular on-campus in-person work frequency.<\/li>\n
        2. b.\u00a0\u00a0\u00a0 Role requirements:<\/b> confidentiality, student service requirements, frequency of in-person meetings, supervision, collaboration, public-facing duties, and other documented work requirements.<\/li>\n
        3. c.\u00a0\u00a0\u00a0\u00a0 Operational needs:<\/b> unit continuity, service delivery, adjacency needs, schedule coordination, staffing patterns, peak periods, and institutional priorities.<\/li>\n
        4. d.\u00a0\u00a0\u00a0 Space availability and standards:<\/b> current inventory, space standards, capacity, building configuration and constraints, and utilization data.<\/li>\n
        5. e.\u00a0\u00a0\u00a0 Safety, accessibility, and compliance: <\/b>fire and life safety, information security, records confidentiality, disability accommodations, and applicable policies.<\/li>\n<\/ol>\n<\/li>\n
        6. Space Management may change workspace allocations, and units may change workspace assignments, when the factors listed above change.<\/li>\n
        7. On-campus work frequency guides workspace assignments.\n
            \n
          1. a.\u00a0\u00a0\u00a0\u00a0 Employees who regularly work on campus five or more days per week may be assigned a Dedicated Workspace.<\/li>\n
          2. b.\u00a0\u00a0\u00a0 Employees who regularly work on campus three to four days per week may be assigned a Dedicated Workspace or a Shared\/Rotational Workspace.<\/li>\n
          3. c.\u00a0\u00a0\u00a0\u00a0 Employees who regularly work on campus zero to two days per week, employees approved to work fully remotely, and field-based or seasonal employees may reserve Touchdown Workspaces as needed. These employees may be assigned Dedicated or Shared\/Rotational Workspace only if justified by role requirements and operational needs.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

            D.\u00a0\u00a0 Workspace Scheduling and Use<\/p>\n

              \n
            1. Shared\/Rotational Workspaces\n
                \n
              1. a.\u00a0\u00a0\u00a0\u00a0 Supervisors may require employees to maintain consistent weekly or term-based on-campus schedules to support effective workspace sharing.<\/li>\n
              2. b.\u00a0\u00a0\u00a0 Supervisors may require employees to adjust schedules during holidays, peak or slow periods, or based on operational needs.<\/li>\n
              3. c.\u00a0\u00a0\u00a0\u00a0 Employees may not treat a Shared\/Rotational Workspace as a permanently assigned space unless Space Management approves that assignment.<\/li>\n<\/ol>\n<\/li>\n
              4. Touchdown Workspaces\n
                  \n
                1. a.\u00a0\u00a0\u00a0\u00a0 Employees must reserve Touchdown Workspaces following the appropriate procedures.<\/li>\n
                2. b.\u00a0\u00a0\u00a0 Employees must follow all designated rules for the space.<\/li>\n<\/ol>\n<\/li>\n
                3. Clean-Desk and End-of-Day Requirements\n
                    \n
                  1. a.\u00a0\u00a0\u00a0\u00a0 Employees using Shared\/Rotational or Touchdown Workspaces must clear the workspace at the end of each day, remove all personal items, and leave the space ready for the next authorized user.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                    E.\u00a0\u00a0\u00a0 Modifications, Furniture, Equipment, and Appliances<\/p>\n

                      \n
                    1. Space Management and the hosting unit must approve workspace modifications or appliances in advance when building systems or safety may be affected.<\/li>\n
                    2. Furniture, fixtures, equipment, and technology assigned to a workspace are University property and remain with the workspace unless Space Management or ITS approves removal or relocation.<\/li>\n<\/ol>\n

                      F.\u00a0\u00a0\u00a0 Compliance and Exceptions<\/p>\n

                        \n
                      1. Violations of this policy may result in workspace reassignment or revocation of shared space access.<\/li>\n
                      2. Employees who violate this policy may be subject to disciplinary action in accordance with applicable policies and procedures.<\/li>\n
                      3. The Vice President for Capital Planning and Campus Operations or designee must approve exceptions to this policy.<\/li>\n<\/ol>\n

                        Related Information*<\/h4>\n

                        Access and Accommodations for Individuals with Disabilities<\/a><\/p>\n

                        \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Employee Accommodation Requests<\/a><\/p>\n

                        Campus Use<\/a><\/p>\n

                        Code of Conduct<\/a><\/p>\n

                        Employee Personnel Records Management<\/a><\/p>\n

                        Fire Safety Manual<\/a><\/p>\n

                        Flexible Workplace Options<\/a><\/p>\n

                        Information Technology Policy Manual<\/a><\/p>\n

                        Inspection, Review, and Amendment of Student Records<\/a><\/p>\n

                        Key Control<\/a><\/p>\n

                        Use of University Property<\/a><\/p>\n

                        Policy History*<\/h4>\n

                        07\/30\/2026: Interim policy adopted.<\/p>\n

                         <\/p>\n

                        *<\/span> Related Information and Policy History are solely for the user\u2019s convenience and are not part of the official university policy.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

                        Campus Operations Workspace Assignment (Interim) Policy Owner: Vice President for Capital Planning and Capital Operations Responsible Office: Space Management Origination Date: July 30, 2026 Last Revised: n\/a Definitions Dedicated Workspace: a workspace assigned to one employee. Shared\/Rotational Workspace: a workspace assigned to two or more employees who use it on different days or at different […]<\/p>\n","protected":false},"author":3011,"featured_media":2136,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ring_central_script_selection":"","footnotes":""},"class_list":["post-11647","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/pages\/11647","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/users\/3011"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/comments?post=11647"}],"version-history":[{"count":3,"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/pages\/11647\/revisions"}],"predecessor-version":[{"id":11653,"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/pages\/11647\/revisions\/11653"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/media\/2136"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/media?parent=11647"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}