{"id":10702,"date":"2023-09-05T13:52:40","date_gmt":"2023-09-05T20:52:40","guid":{"rendered":"https:\/\/nau.edu\/university-policy-library\/?page_id=10702"},"modified":"2026-07-01T23:46:21","modified_gmt":"2026-07-01T23:46:21","slug":"hr_4-13","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/university-policy-library\/hr_4-13\/","title":{"rendered":"Inquiries Regarding Current and Former Employees"},"content":{"rendered":"<h5>Human Resources<\/h5>\n<h3><strong>Inquiries Regarding Current and Former Employees <\/strong><\/h3>\n<p><strong>Origination date<\/strong>: 10\/1\/1993<br \/>\n<strong>Revised<\/strong>: 07\/01\/2026<br \/>\n<strong>Applicability<\/strong>: All Employees<\/p>\n<!-- shortcode-button -->\n<div class=\"shortcode-button shortcode-button--left\">\n      <a class=\"main-button\" href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/395\/Inquiries-Regarding-Current-and-Former-Employees-Final-Published-07.01.2026.pdf\">Click here for a printable pdf<\/a>\n  <\/div>\n\n<h4><b>Definitions<\/b><\/h4>\n<p><b>Hiring Official: <\/b>The individual responsible for conducting the hiring process for an open staff position. <span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<h4><b>Policy<\/b><\/h4>\n<p>Human Resources is the official source of information regarding current and former employees. Other University officials or entities may release certain information about current or former University employees only as designated.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>Section I: Job References<\/b><b><\/b><\/p>\n<p>Supervisors may provide a requesting employer with information concerning a current or former employee&#8217;s reason for termination, job performance, professional conduct, and job evaluation to be used for the purpose of evaluating the employee for employment. Any information provided on current or former employees shall be job-related, truthful, factual, and demonstrable from the employee&#8217;s records. A copy of any written communication regarding an individual\u2019s employment at the University that is sent to a prospective employer, other than another University department, must be sent to the individual\u2019s last known personal address. Arizona law provides that supervisors who are authorized to respond to references about current or former employees are immune from civil liability in connection with providing information to a prospective employer, unless all of the following are found to exist:<\/p>\n<ul>\n<li>The information is false, and<\/li>\n<li>The information tends to bring the staff member into disrepute, contempt, or ridicule, and<\/li>\n<li>The prospective employer acts on information to harm the employee or former employee, and<\/li>\n<li>The supervisor knows the information is false or acts with reckless disregard of its truth or falsity.<\/li>\n<\/ul>\n<p>Northern Arizona University Hiring Officials may review the personnel files of the relevant position\u2019s applicants who are current or former employees.<\/p>\n<p><b>Section II: Proof of Employment or Income<\/b><\/p>\n<p>Employment and income verifications are provided by the University\u2019s employment verification vendor.<\/p>\n<h4><b>Related Information<\/b><b><sup>*<\/sup><\/b><b><\/b><\/h4>\n<p><a href=\"https:\/\/www.azleg.gov\/ars\/23\/01361.htm\">A.R.S. 23-1361<\/a><\/p>\n<p><a href=\"https:\/\/legacy.nau.edu\/university-policy-library\/hr_4-11\/\">Employee Personnel Records Management<\/a><\/p>\n<p><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/5\/2020\/03\/Employment-Verification-Instructions.pdf\">Employment and Income Verification Instructions<\/a><span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<h4><b>Policy History<\/b><b><sup>*<\/sup><\/b><b><\/b><\/h4>\n<p>07\/01\/2026: Policy revised.<\/p>\n<p>10\/01\/1993: Policy adopted.<\/p>\n<p><strong><sup>*<\/sup> <\/strong>Related Information and Policy History are solely for the user\u2019s convenience and are not part of the official university policy.<\/p>\n<!-- shortcode-right-column -->\n<div class=\"shortcode-right-column\" >\n    <div class=\"shortcode-right-column__container\"><\/p>\n<p><strong>Visit the Human Resources <a href=\"https:\/\/in.nau.edu\/human-resources\/contact-us\/\">Contact Us <\/a>info page if you have questions about an HR policy or a related matter<\/strong><\/p>\n<hr \/>\n<h4>Quick Links<\/h4>\n<ul>\n<li><a href=\"https:\/\/in.nau.edu\/human-resources\/\">Human Resources<br \/>\nwebsite<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/university-policy-library\/policies-under-review\/\">HR policies under review<br \/>\nor recently updated<\/a><\/li>\n<li><a href=\"https:\/\/www.azregents.edu\/about\/policy-manual\">ABOR Policy Manual<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/university-policy-library\/appropriate-use-of-information-technology-resources\/\">Appropriate Use<br \/>\nof IT Resources<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/university-policy-library\/conditions-of-faculty-service\/\">Conditions of<br \/>\nFaculty Service<\/a><\/li>\n<li><a href=\"https:\/\/public.powerdms.com\/ABOR\/documents\/1499267\">Conditions of Service for<br \/>\nAcademic Professionals<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/university-policy-library\/conditions-of-postdoctoral-service\/\">Conditions of<br \/>\nPostdoctoral Service<\/a><\/li>\n<li><a href=\"https:\/\/public.azregents.edu\/Policy%20Manual\/6-303%20Conditions%20of%20Service%20for%20Service%20Professionals.pdf\">Conditions of Service for<br \/>\nService Professionals<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/university-policy-library\/consensual-relationships\/\">Consensual Romantic or<br \/>\nSexual Relationships<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/university-policy-library\/electronic-mail\/\">Electronic Mail<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/tobacco-free\/\">Tobacco-Free Campus<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/university-policy-library\/hr_5-18\/\">Whistleblower Protection<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/university-policy-library\/weapons\/\">Weapons on Campus<\/a><\/li>\n<\/ul>\n<hr \/>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Human Resources Inquiries Regarding Current and Former Employees Origination date: 10\/1\/1993 Revised: 07\/01\/2026 Applicability: All Employees Definitions Hiring Official: The individual responsible for conducting the hiring process for an open staff position. \u00a0 Policy Human Resources is the official source of information regarding current and former employees. Other University officials or entities may release certain [&hellip;]<\/p>\n","protected":false},"author":724,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ring_central_script_selection":"","footnotes":""},"class_list":["post-10702","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/pages\/10702","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/users\/724"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/comments?post=10702"}],"version-history":[{"count":3,"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/pages\/10702\/revisions"}],"predecessor-version":[{"id":11586,"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/pages\/10702\/revisions\/11586"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/university-policy-library\/wp-json\/wp\/v2\/media?parent=10702"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}