{"id":10658,"date":"2023-09-05T12:56:18","date_gmt":"2023-09-05T19:56:18","guid":{"rendered":"https:\/\/nau.edu\/university-policy-library\/?page_id=10658"},"modified":"2023-09-05T12:56:18","modified_gmt":"2023-09-05T19:56:18","slug":"hr_3-03","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/university-policy-library\/hr_3-03\/","title":{"rendered":"Educational Aid"},"content":{"rendered":"
Human Resources<\/h5>\n

3.03 Educational Aid<\/strong><\/h3>\n

The purpose of the Educational Aid Program is to encourage an employee to take advantage of educational opportunities available at the university. This program allows the employee to enroll in courses of study at a reduced registration fee. The program further provides that the spouse and dependents of a qualified employee may enroll for courses of study at reduced registration fees. These special registration fee arrangements are reciprocal among the three state universities of Arizona, except for the amount of fees charged.<\/p>\n

Origination date<\/strong>: 10\/1\/1993
\nRevised<\/strong>: 1\/1\/2000, 10\/1\/2018
\nApplicability<\/strong>: Academic Professionals, Administrators, Classified Staff, Faculty, Service Professionals, Postdoctoral Scholars<\/p>\n

Educational Aid<\/h5>\n

An eligible employee (except graduate assistants and associates) and his\/her spouse, may register for one to nine credit hours per regular semester or for one to six credit hours per summer session at any institution under control of the Arizona Board of Regents at a special rate, plus all laboratory, financial aid fund, or other added fees.<\/p>\n

Dependent children of an eligible employee may register for one or more courses at any institution under the control of the Arizona Board of Regents at the rate of 25% of the actual in-state tuition rate, plus any laboratory or course fees.<\/p>\n

Eligibility<\/h5>\n

An administrative, faculty, professional or classified staff employee who is employed in a regular position, is eligible on the first day of employment. (Adjunct faculty are not eligible for the Educational Aid Program.)<\/p>\n

To use the Educational Aid Registration benefit an employee must be benefit-eligible on the first day classes begin. Employees who have prepaid tuition before the start of the semester, and later terminate employment before the first day of classes, are responsible for full payment of tuition.<\/p>\n

The term “dependent children” wherever used in this policy, means children eligible to be claimed as dependents for federal tax purposes and who have not reached age thirty as of the first day of the semester for which the reduced tuition rate is granted. Documentation that a dependent has been claimed in the tax year the benefit is used may be required for audit purposes.<\/p>\n

The spouse and dependent children of an eligible employee may enroll for classes that begin on or subsequent to the employee’s first day of employment.<\/p>\n

A retired administrative, faculty, professional, or classified staff employees, and their spouse and dependent children, who were eligible for reduced tuition rates at the time of their retirement AND HAVE completed at least five (5) years of continuous, full-time employment in the Arizona university system immediately preceding retirement, who ARE receiving a retirement annuity under an Arizona university-sponsored retirement program, and who ARE at least fifty (50) years old and whose employment has not been terminated for cause by the university are eligible to participate.<\/p>\n

All eligible administrative, faculty, professional or classified staff employees, with at least (5) continuous years of employment immediately preceding termination, who terminated employment based upon long-term disability, their spouses and dependent children are eligible to participate. This benefit terminated if the employee ceases to receive long-term disability benefits.<\/p>\n

An administrative, faculty, professional, or classified staff employee on an approved leave of absence, and his\/her spouse and eligible dependents, may continue in the program for the duration of the approved absence under the terms and fee schedule set forth in this policy.<\/p>\n

An eligible laid-off classified staff employee, who meets the eligibility criteria, may continue to utilize the tuition waiver benefit for up to 12 months. The tuition waiver benefit will be provided for 12 months from the effective date of layoff and will extend to the affiliated participants (laid-off employee, spouse and dependent children). The following is the tuition waiver eligibility criteria for a laid-off employee:<\/strong><\/p>\n