{"id":36,"date":"2018-06-21T03:17:10","date_gmt":"2018-06-21T10:17:10","guid":{"rendered":"http:\/\/vendor.hub.wp.nau.edu\/risk-management\/property-claim-filing-procedures\/"},"modified":"2025-10-24T02:30:45","modified_gmt":"2025-10-24T02:30:45","slug":"property-claim-filing-procedures","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/risk-management\/property-claim-filing-procedures\/","title":{"rendered":"Property Claim Filing Procedures (Property Owned by NAU)"},"content":{"rendered":"<h1>Property Claim Filing Procedures (Property Owned by NAU)<\/h1>\n<p>File all University-owned property claims according to\u00a0<a title=\"Arizona Administrative Code&amp;nbsp;R2-10-102, R2-10-104, R2-10-106\" href=\"https:\/\/apps.azsos.gov\/public_services\/Title_02\/2-10.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Arizona Administrative Code\u00a0R2-10-102, R2-10-104, R2-10-106<\/a>.<\/p>\n<p>The following procedures outline how to file a claim to repair or replace University-owned property damaged or stolen.<\/p>\n<ol>\n<li><strong>Police Report:<\/strong>\u00a0 University-owned property damaged by vandalism\/criminal activity or that is stolen, contact the local law enforcement agency to file a police report.\u00a0 At NAU, contact University Police Dispatch at <a href=\"tel:9285233611\">928-523-3611<\/a>.<\/li>\n<li><strong>Damage Report:<\/strong>\u00a0 University-owned property damage due to any other reason (i.e. weather related, frozen water pipes, flooding, handling, etc.) fill out the online <a title=\"Damage Report\" href=\"https:\/\/in.nau.edu\/risk-management\/damage-report\/\" target=\"_blank\" rel=\"noopener noreferrer\">Damage Report<\/a>, located on the Risk Management web site.\u00a0 This report is not a police report and will be forwarded to the <a title=\"nau-propliability@nau.edu\" href=\"mailto:mailto:nau-propliability@nau.edu\">nau-propliability@nau.edu<\/a> e-mail for processing.\u00a0 If you have difficulty accessing this report or do not have access to a computer, contact Risk Management at <a href=\"tel:9285234557\">928-523-4557<\/a>.<\/li>\n<li><strong>30-Day Deadline:<\/strong> Claims must be reported to NAU Risk Management within 30 days of discovery. Damages reported after the 30-day deadline are approved by exception.<\/li>\n<li><strong>Documentation Required to File a Claim:<\/strong>\n<ul>\n<li><strong>University-Owned Personal Property Damage:<\/strong>\u00a0This includes damage to NAU-owned moveable property such as computers, printers, desks, chairs, file cabinets, lab equipment, artwork, etc.\u00a0 State Risk Management requires two written estimates to repair personal property owned by NAU.\u00a0 In the event the property is non-repairable, State Risk Management will require a written technician\u2019s report stating why the equipment is non-repairable.\u00a0 If equipment is non-repairable, provide the technician\u2019s report; two estimates to replace like-type equipment; photograph(s) of the damaged equipment; and a copy of the invoice\/purchase order verifying the equipment is NAU owned, the make\/model of the equipment, and date of purchase.\u00a0 Write the claim number on all documents submitted.<\/li>\n<li><strong>University-Owned Real Property Damage:<\/strong>\u00a0This includes damage to buildings, permanent structures, fixtures, windows, etc.\u00a0 When using an outside vendor to repair damage, State Risk Management requires two written estimates from two separate vendors to repair damage to NAU-owned real property.\u00a0 Provide photographs of the damage.\u00a0 Write the claim number on all documents submitted.<\/li>\n<li><strong>Theft of University Property:<\/strong>\u00a0State Risk Management requires two written estimates to replace like-type (comparable) property owned by NAU; and a copy of the invoice\/purchase order verifying the equipment is NAU owned, the make\/model of the equipment, and date of purchase.\u00a0 Write the claim number on all documents submitted.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Report all theft of inventoried NAU-owned property to Property Administration:<\/strong>\u00a0 All theft of NAU-owned property that is inventoried (tagged with a property control number), must be reported to the NAU police department and to Property Administration by filling out the\u00a0<a title=\"Property Control Authorization (PCA) form\" href=\"https:\/\/in.nau.edu\/Property-Surplus\/PCA-Form\/\">Property Control Authorization (PCA) form<\/a>.\u00a0 The PCA form must include the NAU police report number.<\/li>\n<li><strong>Theft or Damage Memo Form:<\/strong>\u00a0Risk Management\u00a0will send the department a Damage to State Property or Theft of State Property form outlining the supporting documents required to submit a property claim.\u00a0 The department will send the form back to Risk Management, along with the required supporting documents.\u00a0 The form must include the Dept\/Unit\/FUND CODE numbers, a signature, and date signed prior to sending.\u00a0 This information is necessary to deposit the insurance settlement check when received.<\/li>\n<li><strong>Settlement Check:<\/strong>\u00a0Once the State adjuster has settled a claim, Risk Management will receive a State of Arizona insurance settlement check for damages or theft of University-owned property.\u00a0\u00a0Risk Management will deposit the check into the account provided by the department.\u00a0 The department representative will receive a copy of the Deposit Form.<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p>For more information on Property Claim Filing Procedures, contact Risk Management, at <a href=\"tel:9285234557\">(928) 523-4557<\/a>.<\/p>\n<p><!--script class=\"ektron-script\"&gt; if ($(\".catalog_script_placeholder\")[0]) { var scriptsLoaded = 0; $.getScript( \"\/\/catalog.nau.edu\/Catalog\/resources\/js\/jquery.catalogFrames.js\").done(function() { $.getScript( \"\/\/catalog.nau.edu\/Catalog\/resources\/js\/easyXDM.min.js\").done(function() { var placeholder = $(\".catalog_script_placeholder\"); var divId = placeholder.attr('divId'); var Program = placeholder.attr('Program'); var catalogFrameDisplayData = {}; catalogFrameDisplayData[placeholder.attr('DisplayType')] = true; var catalogFrameData = {}; catalogFrameData[\"display\"] = catalogFrameDisplayData; catalogFrameData[\"url\"] = \"https:\/\/catalog.nau.edu\"; catalogFrameData[\"plan\"] = Program; $(function setupCatalogWidget() { $(\"#\" + divId).catalogFrames(catalogFrameData); console.log(catalogFrameData); }); }); }); } &lt;\/script--><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Property Claim Filing Procedures (Property Owned by NAU) File all University-owned property claims according to\u00a0Arizona Administrative Code\u00a0R2-10-102, R2-10-104, R2-10-106. The following procedures outline how to file a claim to repair or replace University-owned property damaged or stolen. Police Report:\u00a0 University-owned property damaged by vandalism\/criminal activity or that is stolen, contact the local law enforcement agency [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-36","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/risk-management\/wp-json\/wp\/v2\/pages\/36","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/risk-management\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/risk-management\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/risk-management\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/risk-management\/wp-json\/wp\/v2\/comments?post=36"}],"version-history":[{"count":9,"href":"https:\/\/in.nau.edu\/risk-management\/wp-json\/wp\/v2\/pages\/36\/revisions"}],"predecessor-version":[{"id":556,"href":"https:\/\/in.nau.edu\/risk-management\/wp-json\/wp\/v2\/pages\/36\/revisions\/556"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/risk-management\/wp-json\/wp\/v2\/media?parent=36"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}