{"id":4901,"date":"2026-07-23T19:57:14","date_gmt":"2026-07-23T19:57:14","guid":{"rendered":"https:\/\/in.nau.edu\/research\/?page_id=4901"},"modified":"2026-07-27T00:34:05","modified_gmt":"2026-07-27T00:34:05","slug":"no-cost-extensions","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/research\/proposal-award-management\/project-management\/award-modifications\/no-cost-extensions\/","title":{"rendered":"No-cost extensions"},"content":{"rendered":"<div class=\"nau-block nau-block-left-nav-top-bound\">\n    \t<button id=\"left-nav-toggle-btn\" onclick=\"toggleNav();\">\n\t\tON THIS PAGE \n\t\t<i id=\"chevron-icon\" class=\"fas fa-solid fa-chevron-down\"><\/i>\n\t<\/button>\n\t<div id=\"left-nav-menu-track\">\n\t\t<div id=\"left-nav-wrapper\">\n\t\t\t<div class=\"rfi-above-anchor-tags\">\n\t\t\t\t<div class=\"ri-container\">\n\t\t\t\t\t<a href=\"https:\/\/nau.edu\/admissions\/request-information\/\" id=\"request-info\" class=\"btn bg-true-blue left-nav-menu-bottom-button display-mobile\">Request info&nbsp;&nbsp;<\/a>\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t<div id=\"left-nav-menu\">\n\t\t\t\t<div class=\"menu-section menu-section-links\"><h6 class=\"hidden-mobile left-nav-list-header\">ON THIS PAGE<\/h6><ul class=\"left-nav-menu-list left-nav-automatic on-this-page\"><\/ul><div class=\"ri-container\"><a href=\"https:\/\/nau.edu\/admissions\/request-information\/\" id=\"request-info\" class=\"btn bg-true-blue left-nav-menu-bottom-button display-mobile\">Request info&nbsp;&nbsp;<\/a><\/div><\/div>\t\t\t\t\t\t\t\t<div class=\"menu-section backcolor\">\n\t\t\t\t\t<div class=\"header\">\n\t\t\t\t\t\tHOW CAN WE HELP?\t\t\t\t\t<\/div>\n\t\t\t\t\t<ul class=\"responsive-icons\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<li><a href=\"tel:928-523-4880\"><img decoding=\"async\" src=\"https:\/\/in.nau.edu\/wp-content\/themes\/nau-marketing-2021\/img\/icon-phone.svg\" alt=\"Telephone:\"> 928-523-4880<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t\t<li><a href=\"mailto:NAU-OSP@nau.edu\"><img decoding=\"async\" src=\"https:\/\/in.nau.edu\/wp-content\/themes\/nau-marketing-2021\/img\/icon-email.svg\" alt=\"Email:\"><span class=\"left-nav-email\"> NAU-OSP&#8203;@nau.edu <\/span><\/a><\/li>\n\t\t\t\t\t<\/ul>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/div>\n\n<section class=\"nau-block left-nav-section\"><header class=\"entry-header\"><div class=\"breadcrumb\"><ol class=\"breadcrumbs\"><li><a href=\"https:\/\/stage.in.nau.edu\">IN<\/a><span class=\"breadcrumb-chevron\" aria-hidden=\"true\">&gt;<\/span><\/li><li><a href=\"https:\/\/in.nau.edu\/research\">NAU Research<\/a><span class=\"breadcrumb-chevron\" aria-hidden=\"true\">&gt;<\/span><\/li><li class=\"current\">Pages<\/li><\/ol><\/div><h1 class=\"entry-title text-left \">No-cost extensions<\/h1><hr class=\"h1-hr  text-left \" role=\"none\"><\/header><!-- .entry-header --><\/section><!-- <section class=\"nau-block left-nav-section grid-md-12\">\n    <header class=\"entry-header\">\n        <h1 class=\"entry-title text-left \" tabindex=\"0\" id=\"h1-first\">Dummy H1<\/h1>\n        <hr class=\"h1-hr  text-left \" role=\"none\">\n    <\/header>\n<\/section> -->\n\n<section class=\"nau-block left-nav-section grid-md-12\">\n    <div class=\"page-content\">\n        \n\n<h2 class=\"wp-block-heading\">No-cost extension under expanded authority<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Some federal sponsors have delegated the responsibility for approving no-cost extensions for grants to the institution under expanded authorities. The National Science Foundation (NSF), National Institutes of Health (NIH), Army Research Office (ARO), Air Force Office of Scientific Research (AFOSR), National Endowment for the Arts (NEA), National Endowment for the Humanities (NEH), U.S. Department of Energy (DOE), and U.S. Department of Education (DoED) allow an institution to internally approve a one-time request to extend the end date of the project period up to an additional 12 months, unless otherwise noted in the award terms and conditions. The Office of Sponsored Projects (OSP) will forward the appropriate notification to the sponsor. A letter or notice will need to be submitted to the sponsor which notifies them that the extension has been granted and documents the justification for the extension approval.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is the process?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">For a one-time no cost extension the fund manager and\/or post award administrator will be working closely with the PI during the 90 day close out process. It is at this time that the determination that a one-time no cost extension is warranted. A no-cost extension may be requested by the Principal Investigator when all three of the following conditions are met:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The end of the project period is approaching, AND<\/li>\n\n\n\n<li>There is a programmatic need to continue the research, AND<\/li>\n\n\n\n<li>There are sufficient funds remaining to cover the extended effort<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The PI and fund manager and\/or post award administrator will work together to provide the proper documentation for the award file, once the documentation has been compiled the award end date will be extended within the PeopleSoft Financial System. The OSP will notify the agency that the end date has been extended.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">No-cost extensions not subject to expanded authority<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Where expanded authority does not apply, the award terms and conditions should be closely evaluated to determine if no-cost extensions are allowable and whether or not the sponsor requires prior approval for a no-cost extension.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is the process?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If there are no special terms and conditions that restrict no-cost extensions, the PI and grant and contract administrator and\/or grant and contract coordinator will work together to prepare a request that follows NAU and sponsor guidelines.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>For requests that require prior approval from the sponsor, the PI will submit a request to the OSP and work with a grant and contract administrator and\/or grant and contract coordinator to obtain both NAU and sponsor required approvals and documentation. OSP will then submit a formal request to the sponsor for approval.<\/li>\n\n\n\n<li>For requests that do not require prior approval from the sponsor, the PI will submit a request to the OSP and work with a grant and contract administrator and\/or grant and contract coordinator to obtain NAU required internal authorization and documentation to submit to the AOR for approval.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Related NAU policies and procedures<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/nau.service-now.com\/hr?id=sc_cat_item&amp;sys_id=6006a081dbe9605044a28f38139619e3&amp;sysparm_category=b0e5a94fdb15e81044a28f381396197c&amp;catalog_id=6bf4294fdb15e81044a28f38139619d6\" target=\"_blank\" rel=\"noreferrer noopener\">Sponsored Project Action Request (SPAR) form<\/a> \u2013 The PI may \u201ccut and paste\u201d the budget reallocation section from this form and send the request via an email.<\/p>\n\n\n    <\/div>\n<\/section>\n\n<div class=\"nau-block nau-block-left-nav-bottom-bound\">\n\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":105,"featured_media":4976,"parent":4895,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"ring_central_script_selection":"","footnotes":""},"class_list":["post-4901","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/pages\/4901","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/users\/105"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/comments?post=4901"}],"version-history":[{"count":5,"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/pages\/4901\/revisions"}],"predecessor-version":[{"id":5143,"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/pages\/4901\/revisions\/5143"}],"up":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/pages\/4895"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/media\/4976"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/research\/wp-json\/wp\/v2\/media?parent=4901"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}