{"id":3040,"date":"2019-07-16T21:59:54","date_gmt":"2019-07-16T21:59:54","guid":{"rendered":"https:\/\/in.nau.edu\/registrar\/?page_id=3040"},"modified":"2026-08-26T16:10:36","modified_gmt":"2026-08-26T16:10:36","slug":"term-withdrawal-reimbursement-petition","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/registrar\/term-withdrawal-reimbursement-petition\/","title":{"rendered":"Term Withdrawal &amp; Reimbursement Petition"},"content":{"rendered":"<h1>Extenuating Circumstances Withdrawal &amp; Tuition Reimbursement<\/h1>\n<p>If you are withdrawing prior to the <a href=\"https:\/\/in.nau.edu\/registrar\/important-dates\/\">start of a semester and withdraw deadline<\/a>, you may drop all of your courses <a href=\"https:\/\/in.nau.edu\/louie\/\">in LOUIE<\/a>. If you are an incoming student and will not be attending NAU, you may <a href=\"http:\/\/nau.edu\/declinemyoffer\">decline your offer<\/a>. Please contact the <a href=\"https:\/\/in.nau.edu\/office-scholarships-financial-aid\/\">Office of Scholarships &amp; Financial Aid<\/a> and <a href=\"https:\/\/in.nau.edu\/sdas\/\">Student and Departmental Accounts<\/a>.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-10px not-in-view\">\n<p>Students may experience unexpected, nonacademic circumstances that prevent them from completing a term or session. Northern Arizona University provides established <a href=\"https:\/\/in.nau.edu\/registrar\/important-dates\/\" target=\"_blank\" rel=\"noopener\">withdrawal and refund deadlines<\/a> for all students. When circumstances fall outside these deadlines, students may submit a <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/153\/2025\/08\/Term-Withdraw-and-Reimbursement-Petition-8-13-25.pdf\" target=\"_blank\" rel=\"noopener\">Term Withdrawal and Tuition Reimbursement Petition<\/a> to request an exception to university policy.<\/p>\n<p>The Vice Provost of Academic Operations (VPAO) oversees the process for reviewing and approving withdrawal and reimbursement petitions. The Term Withdrawal and Tuition Reimbursement Committee evaluates completed petitions based on university policy, federal financial aid regulations, and NAU\u2019s academic and financial integrity standards.<\/p>\n<p>Submitting a petition does not guarantee approval. Students are responsible for providing sufficient relevant documentation to support their request.<\/p>\n<p>If you are a newly admitted student who has not paid the enrollment deposit and decided not to attend NAU, please submit a <a href=\"http:\/\/nau.edu\/declinemyoffer\">Decline My Offer<\/a> form with Admissions instead of completing this petition.<\/p>\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h3>Required Petition Components<\/h3>\n<p>A petition is considered complete when it includes all of the following:<\/p>\n<ol>\n<li><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/153\/2025\/08\/Term-Withdraw-and-Reimbursement-Petition-8-13-25.pdf\">Signed Term Withdraw Petition<\/a>\n<ul>\n<li>A signed Term Withdraw Petition authorizing changes to academic and financial records. Must include a physical (not digital) signature or be submitted from an NAU email address.<\/li>\n<\/ul>\n<\/li>\n<li>\u00a0Personal Statement with a\u00a0clear explanation of:\n<ul>\n<li>The extenuating circumstances<\/li>\n<li>A timeline of events<\/li>\n<li>How these circumstances impacted your ability to complete the term<\/li>\n<\/ul>\n<\/li>\n<li>\u00a0Supporting Documentation\n<ul>\n<li>Official documentation from a qualified external professional that confirms the circumstances described in the personal statement.<\/li>\n<\/ul>\n<\/li>\n<li>Submission Within Two Years\n<ul>\n<li>Petitions must be submitted within two years of the last day of the petitioned term. Late submissions are only eligible if a documented university error prevented timely filing.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>Petitions can be submitted to <a href=\"enrollmentpetitions@nau.edu\">enrollmentpetitions@nau.edu.<\/a><\/p>\n<\/div><\/div>\n<h4>Petition Review Timeline<\/h4>\n<p>Typical processing time: 4\u20136 weeks<\/p>\n<p>After submitting all required components, your petition will be reviewed by the committee. Tuition reimbursement requests undergo an additional review by university administrators.<\/p>\n<h4>Withdrawal &amp; Reimbursement Petition Process Walk-through<\/h4>\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Transcript Impacts_0\" id=\"shortcode-accordion-1-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-1-panel\">\n            Transcript Impacts\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-1-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-1-trigger\" inert>\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>If a petition for a term withdrawal is approved:<\/p>\n<ul>\n<li>Course grades are replaced with &ldquo;W&rdquo;.<\/li>\n<li>If the student never attended or was enrolled in error, the Office of the Registrar may remove the course from the academic record entirely.<\/li>\n<\/ul>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Federal Financial Aid considerations_0\" id=\"shortcode-accordion-2-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-2-panel\">\n            Federal Financial Aid considerations\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-2-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-2-trigger\" inert>\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>Federal financial aid regulations determine how funds are returned when a student withdraws.<\/p>\n<ul>\n<li>The last date of academic attendance determines the amount of aid that must be returned.<\/li>\n<li>After a student completes 50% or more of the term or session, tuition is no longer refundable because academic services are considered rendered.<\/li>\n<li>Participation is measured based on documented academic engagement, consistent with federal definitions.<\/li>\n<\/ul>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Personalized Learning Information_0\" id=\"shortcode-accordion-3-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-3-panel\">\n            Personalized Learning Information\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-3-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-3-trigger\" inert>\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>Personalized Learning students will complete a term withdraw form specifically for the PL program<\/p>\n<p><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/153\/2025\/08\/Term-Withdraw-and-Refund-Petition-PL-8-13-25.pdf\">&nbsp;PL Withdrawal and\/or Change of Withdrawal Date Petition.<\/a><\/p>\n<p><span data-teams=\"true\">In addition to submitting the petition, you must also complete the step of submitting a Subscription Withdrawal request via your PL Dashboard.<\/span><\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<h4>Frequently Asked Questions<\/h4>\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Can I withdraw before the withdrawal deadline?_0\" id=\"shortcode-accordion-4-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-4-panel\">\n            Can I withdraw before the withdrawal deadline?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-4-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-4-trigger\" inert>\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>Yes. You may drop your courses in LOUIE without submitting a petition.<\/p>\n<ul>\n<li>No personal statement or documentation is required.<\/li>\n<li>Students should notify Campus Living and\/or Campus Dining if they have active contracts.\n<ul>\n<li>Online and Personalized Learning students may disregard this step.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>We also recommend <a href=\"https:\/\/in.nau.edu\/sdas\/sdas-contact\/\">contacting Student and Departmental Account Services<\/a> to ensure there are no outstanding charges.<\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"I already withdrew. Can I still request reimbursement?_0\" id=\"shortcode-accordion-5-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-5-panel\">\n            I already withdrew. Can I still request reimbursement?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-5-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-5-trigger\" inert>\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>Yes, but a reimbursement request after withdrawal also requires a petition.<\/p>\n<p>Follow the same <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/153\/2025\/08\/Term-Withdraw-and-Reimbursement-Petition-8-13-25.pdf\">form instructions<\/a> listed above, selecting the reimbursement option on the form. For questions about possible reimbursement amounts, <a href=\"https:\/\/in.nau.edu\/sdas\/sdas-contact\/\">contact Student and Departmental Account Services<\/a>.<\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Can I withdraw after the withdrawal deadline for reimbursement?_0\" id=\"shortcode-accordion-6-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-6-panel\">\n            Can I withdraw after the withdrawal deadline for reimbursement?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-6-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-6-trigger\" inert>\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>No, a petition is required.<\/p>\n<p>&bull; Flagstaff, Statewide and Online students: Complete the <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/153\/2025\/08\/Term-Withdraw-and-Reimbursement-Petition-8-13-25.pdf\">Term Withdrawal and Reimbursement Petition.<\/a><\/p>\n<p>&bull; Personalized Learning students: Complete the<a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/153\/2025\/08\/Term-Withdraw-and-Refund-Petition-PL-8-13-25.pdf\"> PL Withdrawal and\/or Change of Withdrawal Date Petition.<\/a><\/p>\n<p>Submit the form, personal statement, and documentation to the Registrar&rsquo;s Office at enrollmentpetitions@nau.edu. You will receive the decision at your NAU email address.<\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<!-- shortcode-right-column -->\n<div class=\"shortcode-right-column\" >\n    <div class=\"shortcode-right-column__container\">\n<!-- shortcode-contact -->\n<div class=\"shortcode-contact\">\n    <div class=\"contact-header\">\n        <h3>Contact the Office of the Registrar<\/h3>\n    <\/div>\n    <div class=\"contact-body\">\n                <a href=\"mailto:Registrar@nau.edu\" aria-label=\"Contact the Office of the Registrar: Email Address\" title=\"Email Address\">\n            <div class=\"contact-icon-container\">\n                <i class=\"fas fa-envelope\" aria-hidden=\"true\"><\/i>\n                <span class=\"sr-only\">Email:<\/span>\n            <\/div>\n            <div class=\"contact-email\">Registrar&#8203;@nau.edu<\/div>\n        <\/a>\n                        <a href=\"tel:928-523-5490\" aria-label=\"Contact the Office of the Registrar: Telephone Number\" title=\"Telephone Number\">\n            <div class=\"contact-icon-container\">\n                <i class=\"fas fa-phone\" aria-hidden=\"true\"><\/i>\n                <span class=\"sr-only\">Call:<\/span>\n            <\/div>\n            <div class=\"contact-phone\">928-523-5490<\/div>\n        <\/a>\n            <\/div>\n<\/div>\n\n\n<\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Extenuating Circumstances Withdrawal &amp; Tuition Reimbursement If you are withdrawing prior to the start of a semester and withdraw deadline, you may drop all of your courses in LOUIE. If you are an incoming student and will not be attending NAU, you may decline your offer. Please contact the Office of Scholarships &amp; Financial Aid [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ring_central_script_selection":"","footnotes":""},"class_list":["post-3040","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/registrar\/wp-json\/wp\/v2\/pages\/3040","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/registrar\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/registrar\/wp-json\/wp\/v2\/comments?post=3040"}],"version-history":[{"count":62,"href":"https:\/\/in.nau.edu\/registrar\/wp-json\/wp\/v2\/pages\/3040\/revisions"}],"predecessor-version":[{"id":6620,"href":"https:\/\/in.nau.edu\/registrar\/wp-json\/wp\/v2\/pages\/3040\/revisions\/6620"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/registrar\/wp-json\/wp\/v2\/media?parent=3040"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}