{"id":6396,"date":"2024-05-16T17:06:15","date_gmt":"2024-05-16T17:06:15","guid":{"rendered":"https:\/\/nau.edu\/provost\/?page_id=6396"},"modified":"2026-08-24T21:39:13","modified_gmt":"2026-08-24T21:39:13","slug":"personnel-requests-frequently-asked-questions","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/provost\/faculty-affairs\/resources\/personnel-requests-frequently-asked-questions\/","title":{"rendered":"Personnel requests frequently asked questions"},"content":{"rendered":"<div class=\"nau-block nau-block-left-nav-top-bound\">\n    \t<button id=\"left-nav-toggle-btn\" onclick=\"toggleNav();\">\n\t\tON THIS PAGE \n\t\t<i id=\"chevron-icon\" class=\"fas fa-solid fa-chevron-down\"><\/i>\n\t<\/button>\n\t<div id=\"left-nav-menu-track\">\n\t\t<div id=\"left-nav-wrapper\">\n\t\t\t<div class=\"rfi-above-anchor-tags\">\n\t\t\t\t<div class=\"ri-container\">\n\t\t\t\t\t<a href=\"https:\/\/nau.edu\/admissions\/request-information\/\" id=\"request-info\" class=\"btn bg-true-blue left-nav-menu-bottom-button display-mobile\">Request info&nbsp;&nbsp;<\/a>\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t<div id=\"left-nav-menu\">\n\t\t\t\t<div class=\"menu-section menu-section-links\"><h6 class=\"hidden-mobile left-nav-list-header\">ON THIS PAGE<\/h6><ul class=\"left-nav-menu-list left-nav-automatic on-this-page\"><\/ul><h6>Related pages<\/h6><ul class=\"left-nav-menu-list\">\t\t\t\t\t\t\t<li><a href=\"https:\/\/in.nau.edu\/provost\/faculty-affairs\/\" title=\"Faculty Affairs\">Faculty Affairs<\/a><\/li>\n\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<li><a href=\"https:\/\/in.nau.edu\/provost\/faculty-affairs\/resources\/\" title=\"Faculty resources\">Faculty resources<\/a><\/li>\n\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<li class=\"back-to-top\"><a href=\"#\">Back to top<\/a><\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t<div class=\"ri-container\"><a href=\"https:\/\/nau.edu\/admissions\/request-information\/\" id=\"request-info\" class=\"btn bg-true-blue left-nav-menu-bottom-button display-mobile\">Request info&nbsp;&nbsp;<\/a><\/div><\/div>\t\t\t\t\t\t\t\t<div class=\"menu-section backcolor\">\n\t\t\t\t\t<div class=\"header\">\n\t\t\t\t\t\tHOW CAN WE HELP?\t\t\t\t\t<\/div>\n\t\t\t\t\t<ul class=\"responsive-icons\">\n\t\t\t\t\t\t\t\t\t\t\t\t<li>\n\t\t\t\t\t\t\t<button class=\"link-button\" onclick=\"embedLouieChatbot();\">\n\t\t\t\t\t\t\t\t<img decoding=\"async\" style=\"width: 20px;\" src=\"https:\/\/in.nau.edu\/wp-content\/themes\/nau-marketing-2021\/img\/icon-chat.svg\" alt=\"Live chat:\">\n\t\t\t\t\t\t\t\tChat\t\t\t\t\t\t\t<\/button>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<li><a href=\"tel:928-523-2230\"><img decoding=\"async\" src=\"https:\/\/in.nau.edu\/wp-content\/themes\/nau-marketing-2021\/img\/icon-phone.svg\" alt=\"Telephone:\"> 928-523-2230<\/a>\n\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t\t<li><a href=\"mailto:provost@nau.edu\"><img decoding=\"async\" src=\"https:\/\/in.nau.edu\/wp-content\/themes\/nau-marketing-2021\/img\/icon-email.svg\" alt=\"Email:\"><span class=\"left-nav-email\"> provost&#8203;@nau.edu <\/span><\/a><\/li>\n\t\t\t\t\t<\/ul>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/div>\n\n<section class=\"nau-block left-nav-section\"><header class=\"entry-header\"><div class=\"breadcrumb\"><ol class=\"breadcrumbs\"><li><a href=\"https:\/\/in.nau.edu\">IN<\/a><span class=\"breadcrumb-chevron\" aria-hidden=\"true\">&gt;<\/span><\/li><li><a href=\"https:\/\/in.nau.edu\/provost\">Provost<\/a><span class=\"breadcrumb-chevron\" aria-hidden=\"true\">&gt;<\/span><\/li><li class=\"current\">Pages<\/li><\/ol><\/div><h1 class=\"entry-title text-left \">Personnel requests frequently asked questions<\/h1><hr class=\"h1-hr  text-left \" role=\"none\"><\/header><!-- .entry-header --><\/section><!-- <section class=\"nau-block left-nav-section grid-md-12\">\n    <header class=\"entry-header\">\n        <h1 class=\"entry-title text-left \" tabindex=\"0\" id=\"h1-first\">Dummy H1<\/h1>\n        <hr class=\"h1-hr  text-left \" role=\"none\">\n    <\/header>\n<\/section> -->\n\n<section class=\"nau-block left-nav-section grid-md-12\">\n    <div class=\"page-content\">\n        <div class=\"acf-innerblocks-container\">\n\n\t\t<script src=\"\/wp-content\/themes\/nau-marketing-2021\/js\/accordion.js\"><\/script>\n\n\t\t<div class=\"accordion accordion-flush my-5\">\n\n\t\t\n\t\t\t<div class=\"accordion-item\">\n\t\t\t\t<h3 class=\"accordion-header\" id=\"collapse-1--How-do-I-request-a-tenure-eligible-faculty-position-1-header\">\n\t\t\t\t\t<button class=\"accordion-button collapsed\" type=\"button\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse-1--How-do-I-request-a-tenure-eligible-faculty-position-1\" aria-expanded=\"false\" aria-controls=\"collapse-1--How-do-I-request-a-tenure-eligible-faculty-position-1\">\n\t\t\t\t\t\t1. How do I request a tenure-eligible faculty position?\t\t\t\t\t<\/button>\n\t\t\t\t<\/h3>\n\t\t\t\t<div id=\"collapse-1--How-do-I-request-a-tenure-eligible-faculty-position-1\" class=\"accordion-collapse collapse \" role=\"region\" aria-labelledby=\"collapse-1--How-do-I-request-a-tenure-eligible-faculty-position-1-header\" style=\"\">\n\t\t\t\t\t<div class=\"accordion-body\">\n\t\t\t\t\t\t<p>All position requests must come through the respective Office of the Dean. If you have a request, please speak with your dean.<\/p>\n<ol>\n<li>Occurs one-time per year, typically during the fall semester.<\/li>\n<li>When the email communication is sent by the Office of the Provost, follow the steps for the annual submission of college-wide requests. This communication will also be placed on our website.<\/li>\n<li>This applies to both new and replacement position requests.<\/li>\n<\/ol>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\n\t\t\n\t\t\t<div class=\"accordion-item\">\n\t\t\t\t<h3 class=\"accordion-header\" id=\"collapse-2--What-happens-when-a-tenure-track-faculty-member-resigns-or-retires-2-header\">\n\t\t\t\t\t<button class=\"accordion-button collapsed\" type=\"button\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse-2--What-happens-when-a-tenure-track-faculty-member-resigns-or-retires-2\" aria-expanded=\"false\" aria-controls=\"collapse-2--What-happens-when-a-tenure-track-faculty-member-resigns-or-retires-2\">\n\t\t\t\t\t\t2. What happens when a tenure-track faculty member resigns or retires?\t\t\t\t\t<\/button>\n\t\t\t\t<\/h3>\n\t\t\t\t<div id=\"collapse-2--What-happens-when-a-tenure-track-faculty-member-resigns-or-retires-2\" class=\"accordion-collapse collapse \" role=\"region\" aria-labelledby=\"collapse-2--What-happens-when-a-tenure-track-faculty-member-resigns-or-retires-2-header\" style=\"\">\n\t\t\t\t\t<div class=\"accordion-body\">\n\t\t\t\t\t\t<ol>\n<li>If the resignation or retirement is before the annual submission, wait and submit a request during the designated annual process.<\/li>\n<li>Resignations and retirements that occur after the annual submission date should be submitted the following year.<\/li>\n<li>Interim career track faculty coverage can be requested.<\/li>\n<\/ol>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\n\t\t\n\t\t\t<div class=\"accordion-item\">\n\t\t\t\t<h3 class=\"accordion-header\" id=\"collapse-3--Should-deans-email-the-Office-of-the-Provost-about-resignations-or-retirements-3-header\">\n\t\t\t\t\t<button class=\"accordion-button collapsed\" type=\"button\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse-3--Should-deans-email-the-Office-of-the-Provost-about-resignations-or-retirements-3\" aria-expanded=\"false\" aria-controls=\"collapse-3--Should-deans-email-the-Office-of-the-Provost-about-resignations-or-retirements-3\">\n\t\t\t\t\t\t3. Should deans email the Office of the Provost about resignations or retirements?\t\t\t\t\t<\/button>\n\t\t\t\t<\/h3>\n\t\t\t\t<div id=\"collapse-3--Should-deans-email-the-Office-of-the-Provost-about-resignations-or-retirements-3\" class=\"accordion-collapse collapse \" role=\"region\" aria-labelledby=\"collapse-3--Should-deans-email-the-Office-of-the-Provost-about-resignations-or-retirements-3-header\" style=\"\">\n\t\t\t\t\t<div class=\"accordion-body\">\n\t\t\t\t\t\t<p>Please review this website in its entirety first. If questions remain after your review, you may reach out to the Vice Provost for Faculty Affairs or the Chief of Staff for the Office of the Provost.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\n\t\t\n\t\t\t<div class=\"accordion-item\">\n\t\t\t\t<h3 class=\"accordion-header\" id=\"collapse-4--Who-submits-the-Microsoft-form-4-header\">\n\t\t\t\t\t<button class=\"accordion-button collapsed\" type=\"button\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse-4--Who-submits-the-Microsoft-form-4\" aria-expanded=\"false\" aria-controls=\"collapse-4--Who-submits-the-Microsoft-form-4\">\n\t\t\t\t\t\t4. Who submits the Microsoft form?\t\t\t\t\t<\/button>\n\t\t\t\t<\/h3>\n\t\t\t\t<div id=\"collapse-4--Who-submits-the-Microsoft-form-4\" class=\"accordion-collapse collapse \" role=\"region\" aria-labelledby=\"collapse-4--Who-submits-the-Microsoft-form-4-header\" style=\"\">\n\t\t\t\t\t<div class=\"accordion-body\">\n\t\t\t\t\t\t<p>All requests are received by the Office of the Provost are considered to be coming directly from the dean. Dean&#8217;s Office staff completing the form on behalf of the dean should ensure that the dean is aware of and approves the request.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\n\t\t\n\t\t\t<div class=\"accordion-item\">\n\t\t\t\t<h3 class=\"accordion-header\" id=\"collapse-5--When-should-I-use-the-Microsoft-form-5-header\">\n\t\t\t\t\t<button class=\"accordion-button collapsed\" type=\"button\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse-5--When-should-I-use-the-Microsoft-form-5\" aria-expanded=\"false\" aria-controls=\"collapse-5--When-should-I-use-the-Microsoft-form-5\">\n\t\t\t\t\t\t5. When should I use the Microsoft form?\t\t\t\t\t<\/button>\n\t\t\t\t<\/h3>\n\t\t\t\t<div id=\"collapse-5--When-should-I-use-the-Microsoft-form-5\" class=\"accordion-collapse collapse \" role=\"region\" aria-labelledby=\"collapse-5--When-should-I-use-the-Microsoft-form-5-header\" style=\"\">\n\t\t\t\t\t<div class=\"accordion-body\">\n\t\t\t\t\t\t<ol>\n<li>Microsoft form is located <a href=\"https:\/\/forms.cloud.microsoft\/Pages\/ResponsePage.aspx?id=n57UJ-GJoEqZo9NbV7K6A7PFAshD-Y1ArsjpZr49VRxUQUtNMjdLRUtLUlc0V1pNTjlSOTdJQUxITS4u\">here<\/a><\/li>\n<li>All faculty requests (urgent replacements that must be addressed mid-year)<\/li>\n<li>All new and replacement staff requests<\/li>\n<li>Title or role changes for a staff replacement<\/li>\n<li>TRIF funding (AWD or VPR)<\/li>\n<\/ol>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\n\t\t\n\t\t\t<div class=\"accordion-item\">\n\t\t\t\t<h3 class=\"accordion-header\" id=\"collapse-6--When-is-the-Microsoft-form-not-required-6-header\">\n\t\t\t\t\t<button class=\"accordion-button collapsed\" type=\"button\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse-6--When-is-the-Microsoft-form-not-required-6\" aria-expanded=\"false\" aria-controls=\"collapse-6--When-is-the-Microsoft-form-not-required-6\">\n\t\t\t\t\t\t6. When is the Microsoft form not required?\t\t\t\t\t<\/button>\n\t\t\t\t<\/h3>\n\t\t\t\t<div id=\"collapse-6--When-is-the-Microsoft-form-not-required-6\" class=\"accordion-collapse collapse \" role=\"region\" aria-labelledby=\"collapse-6--When-is-the-Microsoft-form-not-required-6-header\" style=\"\">\n\t\t\t\t\t<div class=\"accordion-body\">\n\t\t\t\t\t\t<p>The following scenarios can be completed by working with HR through the Employee Service Center:<\/p>\n<ol>\n<li><a href=\"https:\/\/servicenow.nau.edu\/hr?id=sc_cat_item&amp;sys_id=9987c7b71bcd6250524b635b234bcb06&amp;sysparm_category=2b30c31cdb16c410ce163782399619c7&amp;catalog_id=-1\" target=\"_blank\" rel=\"noopener\">Non-competitive selection for a position<\/a>: Office of the Provost approval will be required later in the process.<\/li>\n<li><a href=\"https:\/\/servicenow.nau.edu\/hr?id=sc_cat_item&amp;sys_id=5d6547741b25f11060c5ca2b234bcbb0&amp;sysparm_category=2b30c31cdb16c410ce163782399619c7&amp;catalog_id=-1\" target=\"_blank\" rel=\"noopener\">Salary adjustments, special assignments, and reclassifications<\/a>: Office of the Provost approval will be required later in the process.<\/li>\n<\/ol>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\n\t\t\n\t\t\t<div class=\"accordion-item\">\n\t\t\t\t<h3 class=\"accordion-header\" id=\"collapse-7--Other-important-considerations7-header\">\n\t\t\t\t\t<button class=\"accordion-button collapsed\" type=\"button\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapse-7--Other-important-considerations7\" aria-expanded=\"false\" aria-controls=\"collapse-7--Other-important-considerations7\">\n\t\t\t\t\t\t7. Other important considerations\t\t\t\t\t<\/button>\n\t\t\t\t<\/h3>\n\t\t\t\t<div id=\"collapse-7--Other-important-considerations7\" class=\"accordion-collapse collapse \" role=\"region\" aria-labelledby=\"collapse-7--Other-important-considerations7-header\" style=\"\">\n\t\t\t\t\t<div class=\"accordion-body\">\n\t\t\t\t\t\t<ol>\n<li>Colleges have internal processes for their own personnel requests, work with the Office of the Dean to understand approach(es)<\/li>\n<li>Prior to submitting a Microsoft form, the dean and ADO should clearly understand rationales for requests and be available to answer questions<\/li>\n<li>This FAQ guide is subject to change and will be updated as needed. Please review these guidelines regularly.<\/li>\n<\/ol>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\n\n\t\t<\/div>\n\n\n<\/div>\n    <\/div>\n<\/section>\n\n<div class=\"nau-block nau-block-left-nav-bottom-bound\">\n\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":678,"featured_media":5602,"parent":1947,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"ring_central_script_selection":"","footnotes":""},"class_list":["post-6396","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/pages\/6396","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/users\/678"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/comments?post=6396"}],"version-history":[{"count":10,"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/pages\/6396\/revisions"}],"predecessor-version":[{"id":12408,"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/pages\/6396\/revisions\/12408"}],"up":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/pages\/1947"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/media\/5602"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/provost\/wp-json\/wp\/v2\/media?parent=6396"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}