FAAR Best Practices for Faculty
What is FAAR?
Faculty can think of the Faculty Activity and Achievement Reporting (FAAR) system (http://nau.edu/faculty180) as their electronic CV. The Office of the Provost uses PeopleSoft to populate contact information, position information, and courses taught each semester. Each faculty member enters the rest of the work usually shown on a CV or review materials. FAAR then creates reports and populates CVs for use in annual reviews and sabbatical/promotion recommendations.
Home: Where you will find your Action Item list. The Quicklinks dropdown does not show up yet.
Announcements & Help: Announcements from Interfolio and answers to frequently asked questions.
Profile: Information that does not change often. You may add degrees, new title/rank, honors, memberships, research interests, etc.
Activities: Where periodic work is entered for your FAAR-generated CV. Information can be entered at any time during the year, but teaching, advising, and activity distribution is only editable on workload forms sent at the end of each semester.
Best practices for Activities
- You can add/update most activities at any time, not just during workload reviews.
- Add new statuses within the original activity entry; do not create a new entry. Al collaborators need to manage statuses.
Evaluations: Self-evaluations, evaluations of you by others, and evaluations you need to complete for others.
Forms & Reports: Here you can view completed classification forms (Statement of Expectations, Sabbatical and P&T applications). Once submitted form the Action Items list, these forms cannot be edited, and must be re-opened by an admin for edits. You can also see prior and current Workload Forms and build reports on your activity.
Vitas & Biosketches: Where you can view FAAR-generated CVs that evaluators will see. The Add button allows custom CV creation.
Find Colleagues: Find faculty based on their entered interests and scholarly/creative contributions.
Administration: Only available to administrators. Includes reporting and communication section for sending forms to faculty.
Statement of Expectations
Faculty complete their Statement of Expectations each spring as a look forward to the upcoming academic year. The SOE link shows up on the home page after the dean’s office initiates the process. The process for submission is as follows:
- Meet with chair/director to discuss expectations for the upcoming academic year. Find out how to format your SOE.
- In FAAR, click the message on your Action Item list called Statement of Expectations Fall 20XX-Spring 20XX. Contact your college liaison if you do not see the SOE link.
- Fill out your expectations for each activity as decided with your chair/director.
- Enter the numerical percent of load for each activity.
- Press Submit Classifications when you are finished, or simply press Save to return to the SOE later from your home page.
Best practices for Statement of Expectations
- Keep a back up of our SOE on your computer.
- State semester and year in text boxes.
- SOE percentages should total 100%. If on reduced FTE and pay, use FTE percentage.
- SOE reflects the entire academic year. If loads differ between fall and spring, report the average percentage, then use text boxes to explain.
- When updates are needed, add amendments rather than deleting previous information.
- Release time can be explained and counted in the Other section. Describe how evaluation of that release time will be done and by whom.
After the SOE has been submitted, the Action Item message will disappear. To see your submitted SOE you have two options:
- Use the quicklinks dropdown box in the right hand corner within any Faculty180 page.
- Navigate to Forms & Reports → Printable Classification Forms → Choose Statement of Expectations or other desired form → Select the semester of interest → Press View.
Prior to each review cycle, faculty are prompted to submit a formal Workload Form, serving as the opportunity to update statuses, confirm whether particular activities have ended or are ongoing, and to enter teaching, advising, and workload percentages for the semester of interest. The Workload is a semester snapshot of items in the Activities section. The Office of the Provost initiates a workload period after the semester, sending a message to the action items list: Complete Workload Form [Term].
- Teaching. Courses and course evaluations are automatically loaded for primary instructors and for those selected as evaluators.
- Edit teaching load for specific classes by typing into the boxes, matching what’s in the SOE
- Group/ungroup classes by checking boxes and selecting Group. Click the Course Not Taught box if it should not be included in your load.
- Describe any other teaching-related activities in the text box.
- Add syllabus and other supporting documentation in section B Course Attachments using the Add button.
- Advising. If you advised students as part of your load, press Add button and enter the number of students officially advised.
- Activity distribution. This is a reflection back to your Statement of Expectations percentages. Add percentages you actually worked for the term.
- Other activities. This populates from entries in the Activities area, showing only ongoing or current semester items.
- When Activities require your attention appears, you must verify/update/close statuses and dates before you can add new activities.
- You can add new items or edit an item for the term by pressing the pencil icon.
- No data available in table means you do not have any items of that type in the current semester for which you are doing your workload. Press View All to see all-time activity.
- Submit for review. You can save at any time, but you must press Submit when you are done.
- You will receive an email if your chair/director returned your workload for revision.
- You can view your workload forms in Forms & Reports → Prior Workload Forms or Initiated Workload Forms.
Best practices for Workload
- Group co-convening courses.
- An activity performed over several semesters (like a committee) can be kept as ongoing. Do not end and restart each semester.
- If an item changes status, add it to the existing record, do not create a new record.
- Finish your SOE before the Workload. Finish your Workload before the self-evaluation
Continuing faculty complete their self-evaluation in Fall for the prior academic year, and new faculty complete their self-evaluations in Spring for the prior Fall semester. The years in the name of the evaluation refers to the academic year during which the evaluation is being completed.
- On your Action Item list click on Complete Evaluation: Self Evaluation (wording may differ).
- Click Evaluate to the right of your name.
- Type or paste your self-evaluation in the “standard evaluation input” box. Also you may attach it, depending on your department practices.
- Click Save. This action just saves your information for editing, and does not submit it.
- You will now see a green check mark next to your name; this only means the information has been saved, not submitted.
- Click the checkbox next to your name, and click Submit Selected Evaluations. This action will attach the evaluation to your FAAR CV for reviewers, and you will no longer have the ability to edit.
Best practices for Self-evaluation
- Review the materials included with the self-evaluation, as this is what reviewers will see.
- Paste your self-evaluation into the text box, and optionally upload the self-evaluation as an attachment.
- Make sure you fully submit your self-evaluation after completion
Special Applications: Sabbatical, Promotion & Tenure
If you are up for promotion or applying for sabbatical, an admin will send a special form to your action item list. Fill out the form according to department guidelines. Press Save to return later for edits. Press Submit when finished. You will still be evaluated in the annual review process to receive scores. To view these completed forms, go to Forms & Reports → Printable Classification Forms → Choose the desired form → Select the semester of interest → Press View.
Vitas & Biosketches
The CV is built using Profile, Activities and Workload Forms. Use StandardCV to display all information from FAAR that reviewers will see. Note: Some units have special CVs for review purposes.
- Go to Vitas & Biosketches on the navigation list.
- Find StandardCV and click the view eyeball. You can then choose All or Custom to pick terms.
- Create customized CVs by clicking Add. Choose a template (e.g. NIH Biosketch), press Save and Edit, then choose what items to show on the CV.
- You can print, export/edit, or share the CV by clicking Export/Share or Print. Choosing Word Document allows you to edit it.